WOW Special Events and Program Coordinator

At Youth Guidance, we believe that no matter what challenges a young person faces, they are more likely to succeed when they have caring adults in their lives. Our highly-trained staff guides kids to overcome the life and academic challenges facing youth. We meet kids where they are — physically and emotionally — to help them focus on their education, make positive choices, and remain on the right path toward life success.

Founded in 1924 today Youth Guidance is a leading provider of outcomes-driven programs serving more than 11,000 youth while touching the lives of more than 14,000 youth, parents, teachers, and community members.

Position Summary: This position oversees the planning, development, coordination, implementation, evaluation, and financial management of all program activities and events and the outcomes sought for WOW program operations. The coordinator cultivates new relationships, communities, and program partnerships. The coordinator supervises and provides administrative leadership by assessing needs, making assignments, and managing multiple projects. The position works collaboratively with WOW Directors to implement improvements, strengthen the program, and advance strategic priorities.

Essential Duties/Responsibilities:

• Executes all components of events from start to finish, including engagement with WOW program participants, staff, and YG programs.
• Internal Communication coordination of events and programming updates, information, and maintaining calendar invites.
• Assists with research, including vendor selection and contract negotiation.
• Assists with contracts to meet all terms and deliverables.
• Keeps track of all expenses, prepares reports on costs, using existing procedures to solve moderately complex problems as they arise.
• Works to implement ideas for improvements as they are identified in addition to providing post-event feedback on turnout and vendor performance with direction from others.
• Knowledge Maintenance – responsible for maintaining the WOW SharePoint site and maintaining the library of WOW team documents and files.
• Collaborates with program and administrative departments, like finance, IT, and marketing to successfully coordinate all aspects of the special events and programming.
• Report project status on a regular basis to WOW Leadership.
• Performs other duties as assigned.

Minimum Qualifications:

Education/Experience/Training

• Minimum requirements include a college or university degree-related field.

• Experience in program management and administration including experience managing budgets and contracts.

• 2-5 years of work experience in related job discipline.

• Intermediate to Advance competency/training in Microsoft Office Suite, Formstack, Smartsheet, Monday.com or other comparable software is preferred.

• Experience in relationship management.

Skills/Abilities

• Effectively manage budgets and contacts.
• Competency/training in Microsoft Office Suite, Formstack, Smartsheet, Monday.com or other comparable software preferred.
• High level of organization and attention to detail and accuracy; ability to reprioritize when needed.
• Working independently while also taking direction.
• Strong interpersonal skills including the ability to work effectively with diverse communities.
• Excellent written and verbal communication skills.
• Ability to work under pressure; meet multiple deadlines and set priorities.
• Outstanding teamwork and collaboration skills.

Core Competencies

• **Communication:**Uses effective written and oral communication with internal staff, teams, and community served; demonstrates empathy and listening skills.
• **Client orientation:**Recognizes needs of diverse stakeholders and approaches relationships with a service orientation, to ultimately maximize the impact.
• **Equity mindset:**Understands and is committed to goals of equity, consistently brings an equity mindset to the organization’s work and workplace.
• **Growth mindset:**Views growth as important for personal and professional development; seeks out opportunities to expand skills, even if the change is required, demonstrates curiosity and eagerness to learn.
• Ownership and quality of work: Effectively manages own work, and work of the team to ensure delivery of high-quality work.
• Supervisory skills: Effectively manages and develops others.
• Mission drive: Demonstrates commitment to the mission of the organization as a whole and alignment with organizational values.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• This job operates in a professional office environment, school setting, and working with the public, COVID-19 vaccination is required
• Occasional local and national travel

What Youth Guidance offers:

We offer a robust package for eligible candidates including:

• A hiring incentive of $250 for part-time and $750 for full-time
• A retention incentive of $250 after 90 days of continuous service.
• A competitive benefit package. Even though healthcare costs have gone up, we have not passed along those increases to our staff.
• If you are pursuing your social services licensure, we can help you by providing licensure test study support. Licensing test reimbursement. Assistance in attaining licensure supervision hours.

DEI Statement

At Youth Guidance, we understand that diversity, equity, and inclusion (DE&I) are fundamental to realizing our vision of bright and successful futures for all young people. We celebrate the diversity of youth and recognize them as empowered leaders, problem-solvers, and experts of their own experiences. At the same time, we acknowledge that many systems and institutions meant to support youth are inequitable and unjust.

As such, we are committed to advancing DE&I through our words and our actions, both internally and externally, by:

• Strengthening cultural competence as well as policies, practices, and organizational structures that foster belonging and leverage the unique backgrounds and talents of staff;
• Offering youth-centered programs that are accessible and responsive to people from diverse racial and ethnic backgrounds, abilities, sexual identity, gender identity and expression, language, and cultural and religious beliefs and practices;
• Influencing systems that youth, their families, and communities are impacted by, such as schools, organizational networks, governmental bodies, researchers, and the funding community, to apply approaches that embrace DEI in addressing the needs and supporting the aspirations of young people.