Turnover Administrator

Overview / Responsibilities

Wood currently has an exciting opportunity for a site Turnover Administrator to join our Mining & Minerals team on a construction project located near Gogama, ON.

Reporting through the Project Turnover Manager, you will be responsible for assisting the Turnover team in all activities to support the delivery of production and coordination of all turnover/walkdown packages to enable commissioning to be completed in line with project schedule and in accordance with agreed procedures.

Support of the site Turnover team in relation to all aspects of its information structure management and discipline documentation handling, maintaining key Turnover databases and provide support to all Turnover activities.

Responsibilities:

• Delivering timely and effective administration support to the Turnover function’s daily activities and the ongoing maintenance of Turnover systems and databases.

• Organizing calendars, meetings, distribution lists, bulletins, etc.

• Management of the team mailbox sorting incoming mail and distributing to the relevant parties

• Management of punch lists with support from turnover coordinators

• Filing and organization of documentation within the Turnover database and project SharePoint site.

• Supporting the Database data management (including publishing of new or revised content to support Turnover processes, etc.).

• Supporting regular compilation and reporting of Turnover data for management reporting and review purposes.

• Supporting the production\management of packages as directed by the Turnover team

• Track and maintain an index of all documents completed during system walkdowns

• Assist in recording completion for all System/Subsystem items

• Provide support for the facilitation of custody transfers for system turnovers to the client

• Audits being conducted on received submittals.

• Complete all of the activities above while implementing the safety essentials

Skills / Qualifications

• Minimum 2 years administrative experience on large construction site
• Proficient in  analyzing and manipulating large amounts of data.
• High level of communication skills in both written and spoken format
• Good planner and organizer with high attention to detail, and data integrity
• Previous experience with in QA and Turnover is an asset.
• Experience with Completions Management Software, i.e. Smart Completions, Orbit, Go Completions, Omega 360, etc.
• Experience with PowerBI is advantageous
• Proficient in Microsoft Office
• Authorization to lawfully work in Canada without sponsorship from Wood is required

Company Overview

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com

Diversity Statement (EEO)

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.