Travel and Event Manager

Background to CQC

C-Quest Capital LLC (CQC) is a leading global carbon project developer, social impact investor and climate finance specialist. Our mission is to transform the lives of families in the poorest communities in developing countries by providing access to clean and sustainable energy solutions and improving the health and wellbeing of women and children. We do this through making investments in carbon reduction and removal programs, which provide clean and efficient energy appliances, small-scale agriculture and forestry services to the rural poor.

CQC’s carbon programs have improved the lives of over 20 million people in Africa, India, Southeast Asia and Central America. Our ambition is to reach over 175 million people by 2035 and we are well on our path to do so with current committed funding.

CQC is headquartered in Washington DC, USA, with subsidiaries in India, Malaysia, Singapore, Cambodia and Australia.

The Role

CQC is hiring a Travel and Event Manager to support  increasing event and travel needs. This new role reports to CQC’s Head of People and Culture. The candidate will be responsible for managing travel and events for CQC staff and outside partners.

Key Responsibilities

• Implement travel logistics and event planning for C-Quest personnel and outside partners
• Manage  individual and group travel processes , including:
  • Handling travel booking and reservations
  • Coordinating with travel vendors
  • Facilitating approvals
  • Addressing policy questions for travelers
  • Promptly addressing issues and last minute change requests
  • Ensuring the highest level of customer service
• Plan and execute global workplace events focused on enhancing the employee experience, including:
  • Coordinating global meetings
  • Managing event agendas and logistics, both onsite and in remote locations
  • Coordinating vendors
  • Managing invoices and expense requests associated with events and meetings
  • Collaborating cross-departmentally to assist various teams, departments, and employee groups with  logistical support as needed
  • Managing ad hoc requests around sourcing venues, ordering catering, acquiring supporting technology and coordinating materials to execute on-site events
• Handle feedback surveys for  CQC programs;  compile and communicate findings to leadership

Relevant Skills and Experiences

The successful candidate is likely to have the following prior experiences and  qualifications:

• Bachelor’s degree in hospitality, public relations, communications or related field
• At least four (4) years of experience in managing event and international travel
• Expertise managing complex international travel
• Experience managing travel in developing countries preferred
• Expertise in managing events across different countries and time zones
• Outstanding attention to detail, especially as it relates to building event plans and handling travel logistics
• Experience handling budgets, multiple vendor contracts, and relationships
• Proficiency in various event and travel logistics software
• Customer service skills to assist traveling employees with questions and support regarding our policy and the use of travel booking platform
• Analytical skills required to compile data on travel necessary for policy decisions while providing post-event analysis, budget recaps and participant feedback to incorporate these learnings into future events
• Strong cultural competency skills and the ability to collaborate with people of varying backgrounds and identities, both with coworkers across departments and externally
• Resilience to navigate conflicting priorities, constant change, high stress situations, balancing multiple events at once, and critical feedback
• True enjoyment from connecting others and building a strong company culture!