Supply Chain Facilitator

Heifer International is an equal opportunity employer. All qualified applicants will receive consideration for
employment without regard to race, religion, color, national origin, gender, sexual orientation, age, status
as a protected veteran, among other things, or status as a qualified individual with some form of speciallyabled.

FUNCTION:
The Supply Chain Facilitator is responsible for facilitating administrative and office work and logistics,
processing purchase orders and ensuring timely procurement and delivery of materials and equipment/tools
as needed for project implementation in Kampot, Kep, Kampong Som and Koh Kong Provinces.
RESPONSIBILITIES AND DELIVERABLES: (including approximate percentage effort)
Procurement and purchase support (50%):
• Prepare the supply chain and procurement plan in coordination with the project team.
• Review and verify purchase requisitions and orders to ensure compliance with procurement policies.
• Receive, examine and process requisitions and other documents related to the purchase of supplies,
materials, and equipment.
• Prepare, maintain, and review purchasing files, reports and price lists for the project.
• Work with the project team to make and analyze quotations and bids, and recommend the selection
of suppliers or vendors in compliance with procurement policies.
• Make purchase orders and ensure purchase and delivery of services and materials on time as
needed for project implementation.
• Check the supplies and materials to ensure orders and goods meet specifications.
• Prepare and process contracts or agreements with suppliers and vendors before purchase and
delivery.
• Make payment to suppliers and vendors according to the documentation of purchase orders and
verified invoices.
• Assist in processing contracts, agreements and other legal documents between Heifer Cambodia and
partner organizations, consultants, and government agencies for delivery of project activities.
Administrative and logistical support (30%):
2
• Provide overall administrative support to the project team as needed in compliance with policies and
procedures and accountability standards of Heifer and the donor.
• Maintain and update project files, including workplans and project progress reports.
• Arrange logistics for project meetings, trainings, and workshops.
• Prepare minutes and reports for all meetings and workshops of the project.
Support Finance Services (15%):
• Assist the project team in preparing the project budget plan.
• Support the project team to monitor budget expenses by reviewing and sharing the status of project
expense implementation according to the expense reports.
• Review and check the travel and allowance expenses and supporting documents of the project team
to ensure policy compliance before submission for approval.
May perform other job-related duties as assigned (5%)

QUALIFICATIONS AND SKILLS:
• Associate degree or diploma in Business Administration or supply chain management, with at least
one year of experience in handling administration, supply chain or accounting.
• Good knowledge on supply chains
• Proficiency with computers and any procurement and accounting system

ESSENTIAL COMPETENCIES:
• Demonstrated proficiency in Khmer, both spoken and written; proficiency in English is a plus
• Ability to meet and deal with others in a courteous and tactful manner
• Constant face-to-face, telephone and electronic communication with colleagues and the public
• Sound professionalism, and a positive attitude with the ability to demonstrate a high degree of
honesty and integrity
• Ability and willingness to work with a flexible schedule
• Willingness and ability to travel