Senior Programme Development Officer

Job Title:                                             Senior Programme Development Officer (Internal recruitment)

Department:                                       Programmes

Division:                                              Programme Development

Duty Station:                                      Ukraine, Odesa (with frequent travel to NP field sites)

Line Manager:                                    Head of Programme

Line Management Responsibility:   Grant Officer

Position Type:                                     Full-time

Nonviolent Peaceforce (NP) is a dynamic, international non-governmental organisation. We work with people affected by violent conflicts to enhance their security and dignity through Unarmed Civilian Protection (UCP). We work to reduce violence, protect civilians in countries affected by violent conflict and its aftermath, and help transform the world’s response to conflict situations.

Overview

NP first established a presence in Ukraine in 2014/2015 working on peacebuilding and conflict mediation. NP has had a sustained presence in Ukraine since April 2022. NP occupies a unique space in the protection response in Ukraine; simultaneously providing direct protection to at-risk civilians and providing hands-on support to frontline volunteer collectives to directly contribute to the sustainability and safety of their actions.

Job Summary

The Senior Programme Development Officer (SPDO) works with the senior management team to manage grants, ensure compliance with donor regulations, take lead in proposal development, reporting, monitoring of deliverables and evaluation, and facilitate cross-departmental coordination during these processes.  The successful individual combines creativity and innovation with a keen eye for detail and accuracy, excellent oral and written communication skills, a demonstrable interest in Unarmed Civilian Protection (UCP) and a track record of cultivating donor relationships.

Key Responsibilities

Programme Development & Fundraising

• Support the Ukraine country team in defining programme development strategy and donor engagement and negotiations

• Contribute substantively to developing and adapting the organisation’s fundraising strategy

• Work with the senior management team to establish and maintain positive relationships with donors and potential donors

• Proactively follow-up with donors following proposal submission to monitor progress, answer questions, and amend submission as necessary

• Lead discussions with programme staff to ensure that deliverables are produced with high quality and within the required timeframe

• Lead the development of proposals, log frames, and contribute to the budget narratives. This includes soliciting ideas from field teams and program staff, contributing creative ideas, coordinating with the programme management team and across other departments (partnerships, MEAL & finance), and packaging proposals to meet the specific needs of different donors

• Pursue funding opportunities other than direct grants from donors, e.g. as a subgrantee or consortium member

• Support in budget development for new proposals, NCE, CE, and realignments ensuring that all project costs are included in budgets

Grants Management & Reporting

• Lead in drafting narrative donor reports and coordinate with the finance department to ensure that financial reports are submitted on time, in adherence with financial reporting requirements, and that they correspond to the narrative reports
• Maintain orderly files and involve all internal stakeholders in communications on fundraising issues
• Lead grant inception process, interim grant management meetings, and grant close-out process with programme, operations, and finance teams
• Understand donor contracts and ensure compliance with contractual requirements
• Monitor donor payment scheduling, initiate payment requests, and coordinate with finance staff to ensure donor tranches are promptly requested and followed up on
• Coordinate and lead communication between NPUA and GSS regarding tranche releases, and grant amendments. Serve as focal point for GSS regarding grant questions
• Travel to field sites to enhance understanding of the context and programming for the purposes of developing proposals and reporting to/liaising with donors
• In collaboration with the Comms and Advocacy Officer, support programmatic input into relevant advocacy efforts, whether in-country or at a global level

Monitoring & Evaluation (M&E)

• Together with M&E staff, co-develop and roll out M&E tools to the project teams and provide them with technical support to implement them. This may include conducting workshops for field staff on monitoring, evaluation, and reporting
• Monitor project outputs, track progress towards indicators and deliverables
• Participates in monitoring and evaluation of the project implementation

Qualifications

• At least two (2) years of grants management experience with a variety of donors
• Relevant university degree in social sciences, international development, or related area of studies
• Experience managing various grants. Proven experience in grant management, including proposal development for institutional and private donors
• Experience in institutional donor compliance and familiarity with basic rules and regulations
• Track record of developing successful proposal packages, including narrative, log frames, and budgets
• Significant experience developing narrative donor reports under minimal supervision
• Experience tracking donor trends and opportunities
• Experience developing, implementing, and utilizing M&E tools.
• Experience with Everyday Peace Indicators (EPI) would be an asset
• Experience negotiating contracts with donors and managing grants

Context-specific:

• Experience implementing programmes in the field, ideally in humanitarian emergencies
• Knowledge or demonstrable interest in civilian protection, human security, violence reduction and/or peacebuilding
• Knowledge of the context in Ukraine

Skills and Competencies:

Independent Judgment/Analytical:

• Ability to solve problems, analyze data and prioritize a high workload with a flexible approach to changing environments
• Ability to work and meet strict deadlines
• Ability to manage information with discretion
• Attention to detail
• Ability to be creative and innovative in generating new ideas and undertaking research
• Enthusiasm to learn and apply new skills

Interpersonal:

• Ability to work effectively and diplomatically in a multi-cultural environment
• Ability to be a collaborative team player, willing to proactively help colleagues

Languages and communication:

• Excellent English written and verbal skills

Information Technology:

• Advanced skills in Microsoft Office applications
• Experience with Salesforce will be an asset

APPLICATION PROCESS

• Candidates meeting the above requirements are requested to submit a CV (max. 2 pages) and cover letter (max. 1 page), through our website detailing their experience and how they qualify for the Incomplete applications will not be considered

• The closing date for applications is September 15, 2024.

• Candidates may be selected before the closing date; apply early

• As part of the recruitment process, shortlisted candidates may be asked to complete a technical assignment before participating in an

SPECIAL NOTICE

Nonviolent Peaceforce is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

Nonviolent Peaceforce acknowledges the duty of care to safeguard and promote the welfare of employees, contractors, volunteers, interns, communities we work with, and other stakeholders and is committed to ensuring safeguarding practice reflects statutory responsibilities and government guidance and complies with best practices in the Humanitarian and Development sector.NP expects all staff and volunteers to share this commitment through our code of conduct. We prioritise ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. NP also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

NO FEE

We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check whether the role you are interested in is posted here on our website.

Keywords

Programme DevelopmentFundraisingGrants ManagementReportingMonitoringEvaluationDonor RelationshipsProposal DevelopmentBudget DevelopmentComplianceM&E ToolsHumanitarian EmergenciesPeacebuildingCivilian Protection