Senior Assistant

About Us

Textile Exchange is a global non-profit driving positive impact on climate change across the fashion and textile industry. It guides a growing community of brands, manufacturers, and farmers towards more purposeful production from the very start of the supply chain.

By 2030, its goal is to guide the industry to achieve a 45% reduction in greenhouse gas emissions within fiber and raw material production. Its focus is holistic and interconnected, accelerating the adoption of practices that improve the state of our water, soil health, and biodiversity too.

For real change to happen, everyone needs a clear path to positive impact.

That’s why Textile Exchange believes that approachable, step-by-step instruction paired with collective action can change the system to make preferred materials and fibers an accessible default, mobilizing leaders through attainable strategies, proven solutions, and a driven community.

At Textile Exchange, materials matter. To learn more, visit TextileExchange.org.

Working at Textile Exchange

We work remotely with a team located in 20+ countries. We are a diverse group committed to harnessing the strengths of the global textile industry to accelerate change toward climate and other key environmental goals. We work collaboratively on important environmental issues around the world by working and interacting with farming groups, processors, brands, retailers, and environmental experts in the textile and fashion industries around the world.

We offer an opportunity to join a cutting-edge global environmental nonprofit and to help strengthen the impact of our organization. Each Textile Exchange employee is offered a competitive compensation package with paid time off, yearly bonus, opportunities for continuing education, and more.

Job Summary

This is a fantastic opportunity to join a mission-driven organization, working alongside a team of assistants. This role reports to our Chief of Staff and will be supporting our Stakeholder Engagement, Senior Director. As a Senior Assistant, you will provide a comprehensive level of organizational support to your director. As we are a global organization, this role will best suit someone who is adaptable and open to supporting multiple directors, across different time zones.

Like all roles at Textile Exchange, the role will be primarily home-based, although due to the location of the director, there is a preference for candidates based in the UK. Textile Exchange is a US-based, remote-working organization with a global team.

Core Responsibilities

• Working efficiently and seamlessly to support your director.

• Inbox management and correspondence - Sorting incoming emails by filing, prioritizing, and responding where appropriate whilst ensuring strict confidentiality.

• Diary management - Prioritizing and rescheduling as necessary.

• Management of all travel arrangements - Including transport, accommodation, itineraries, and visas when required.

• Expense management - Reconcile monthly corporate card charges and reimbursements as required.

• Proactively ensure adequate meeting preparation, including relevant documents and briefings.

• Record and disseminate notes and follow-up actions when required.

• Utilize internal systems (Salesforce, ClickUp, etc.) and ensure they are being updated accordingly on behalf of your director and their platforms.

• Maintain a working knowledge of priorities and follow up on key deadlines, deliverables, and action items until completed.

• Support with presentation creation, formatting, proofreading, help with building reports and information in a digestible and presentable format.

• Draft communications on behalf of your director for both internal and external use.

• Build effective relationships across all levels of the organization, from the Leadership team to junior colleagues, to ensure you’re connected to what’s going on.

• Know ‘who’ across the organization can provide you with critical information, and support as needed.

• Liaise with internal team members and external partners on behalf of your director.

• Work closely with the Chief of Staff and Assistants when required to arrange and execute team meets, virtual and in-person.

• Liaise with the Events and Communications teams to coordinate media requests and industry invites.

• Support with our annual conference and work closely with the Communications and Events teams to ensure deadlines are met.

• Work proactively to give key reminders of upcoming activities and support as required.

• Get involved with projects and provide support/research on an ad-hoc basis.

• Be resourceful and able to work autonomously across a complex organizational structure.

• And other duties as assigned.

Experience and Qualifications

• Minimum 5 years’ experience as an Assistant, preferably supporting at C-Suite level.
• Experience working within a global organization, scheduling across multiple time zones.
• Excellent computer skills, including advanced proficiency in Microsoft Excel, PowerPoint, Word, Teams, and the ability to quickly learn new systems.
• Experience with Salesforce, or similar systems is preferred.
• The ability to uphold the highest levels of discretion and confidentiality and understand the importance of a ‘right hand’ assistant role.
• A driven individual with a strong work ethic, initiative, and a high degree of autonomy, able to hit the ground running.
• The ability to stay calm under pressure, whilst maintaining a sense of urgency and efficiency when appropriate.
• Meticulously organized with an excellent eye for detail and passion for problem-solving.
• Highly literate, with excellent written and grammatical skills in English.
• Excellent interpersonal skills, natural relationship builder, able to interact and build rapport at all levels.
• Able to produce a high standard of work on behalf of your directors.
• Willing to travel domestically for meetings and internationally for team meets when required.
• Happy to work across different time zones (within reason, it is not expected that you will work extremely long hours).

Employment Package

Reports to: Chief of Staff
Full time position, 40 hours a week
Location: Virtual / remote
Salary range: £50,000 – £65,000
Start date: As soon as possible
Textile Exchange is currently unable to provide sponsorship for work permits. Candidates need to have existing right to work in nominated working location.
For Global Benefit packages (if applicable) please see FAQ: https://remote.com/preemployment-faq

How to Apply

Please submit the following here:

Resume
Cover Letter

If you have any pressing questions after completing your application, and meet the qualifications, please contact recruitment@textileexchange.org.

Applications will be considered on a rolling basis as they are submitted. Early application submission is strongly encouraged.

Textile Exchange is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Keywords

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