Senior Advisor I, Award Compliance

Senior Advisor I, Award Compliance (USG)

Based in Washington, DC, US-remote eligible (within PSI’s 27 approved states) or any country in which PSI operates

Less than 10% international travel

Work From Almost Anywhere Status: Eligible

Reports to Senior Manager, Grants & Contracts

Who we are

PSI is a network of locally rooted, globally connected organizations working to achieve consumer-powered healthcare — people-centered health systems that ensure quality, affordable care wherever and whenever it is needed. Our origins in sexual and reproductive health have grown into a broader mission. Today, we work with the public and private sectors as well as local communities, prioritizing people’s voice and choice and developing solutions to meet their essential health needs. Over the past five decades, we have helped push boundaries, break taboos, set trends, and develop innovative solutions to complex global health challenges.

Join us!

PSI’s Grants & Contracts Department (G&C) oversees award negotiation, compliance training, and establishment of award compliance standards for PSI’s donor/client-funded projects. G&C helps staff navigate regulatory complexities and the terms and conditions of their awards. We approach compliance holistically – reinforcing the correlation between programmatic, financial, and donor/client requirements, providing support across the organization. We aim to work towards collaborative compliance solutions with PSI’s Global Network Members (NM), Global Operations, Legal Services, Global Fundraising, Finance, Procurement, and technical teams. Each project is different, and that is how we approach award compliance: a tailored compliance approach for each award.

PSI seeks a Senior Advisor I, Award Compliance (USG) that will provide expert-level compliance guidance to Network Member and project management teams, other PSI departments, external entities as required, and the G&C team in the areas of: preaward proposal development compliance support; review and negotiation of prime awards and modifications and subagreements; donor/client regulatory compliance guidance; development of compliance guidance documents reinforcing donor/client requirements, reflecting best practices and award monitoring tools and templates;  oversight of prime award approval requirements, and subrecipient assessment and monitoring best practices and development of compliance tools and trainings.

Salary Range:

$108,000 (MINIMUM) - $135,000 (MID-POINT) - $162,000 (MAXIMUM)

The annual base salary range reflected above is in USD.* We value transparency and have provided the full salary range for this role. Actual base salary compensation may vary and will be determined by factors such as a candidate’s qualifications, experience, internal equity, external market analysis, and other business factors permitted by law. Hiring above the mid-point of the range would not be typical in order to allow for potential future salary growth. PSI offers a comprehensive benefits package which includes health care, retirement plan, generous leave, as well as other great benefits. For more information, please ask your recruiter or visit https://www.psi.org/careers/ to learn more!

*Candidates approved to receive expatriate packages will receive the appropriate compensation and allowance package. For candidates approved to be hired directly through the local PSI office, pay and benefits will be commensurate with the role and practices of the local office, including payment in local currency.

Your contributions

-Award Administration: Review award terms and conditions of moderate to high complexity prior to signature, provide expert advice during the negotiation process, extract relevant requirements for Network Members and program management teams, and participate in project kick-off meetings. During Implementation - Support systems to track prime award terms and conditions and maintain permanent files including prime award documentation. Project closeout - Ensure staff understand the entire award cycle requirements and are ready for closeout. Maintain an up-to-date awareness of current and changing donor/client regulations, policies and procedures, and provide responses to complex questions regarding these topics, with minimal to no assistance. 25% of the Time

-Provide leadership and support by approving processes and activities within the department, e.g. compliance monitoring, SOPs for award management and tracking systems. 25% of the Time.

-Expert-level Compliance Support: Provide expert advice and guidance for PMT and NM staff for projects in assigned portfolio, as well as serving as senior technical advisor to G&C team.  Ensure alignment of subagreements with prime award terms and conditions and to aid in identification of any areas requiring updating of existing tools; conduct regulatory research and develop guidance for Network Members and program management staff in response to questions related to allowability and approval requirements; proactively track and identify donor/client changes within the industry through resource sites, publications, and continuing education; act as the primary “compliance go-to person” for their portfolio of awards; provide guidance and advice to Network Members, program management teams, other PSI departments, and G&C team on compliance issues and questions, in addition to other duties as assigned. 25% of the Time

-Audit Preparation:  Conduct regular reviews of documentation for any awards issued under their portfolio of awards in the Award Management System to ensure audit readiness. Support requests related to audit documentation for prime award requirements, as needed. 10% of the Time

-Serve as a technical expert for the G&C team in training and capacity building. Lead out in departmental trainings in terms of the development, organization, and presentation of training modules for award requirements. 15% of the Time

Time percentages listed above are not exact. They are estimates and may change. This is also not an exhaustive list of all tasks that an incumbent is expected to perform but is instead a summary of the primary responsibilities and requirements of the job. The incumbent may be asked to perform duties not included above. PSI reserves the right to revise job profiles at any time based on changes to the required job responsibilities.

What are we looking for?

-Bachelor's Degree (or international equivalent) in a related field.
-Master’s Degree (or international equivalent) in a related field preferred.
-At least 10 years  of progressive experience in federal and/or private grants/contracts management. Equivalent combination of related education and experience may be substituted.
-Ability to compose reports, presentations, memos, emails, and other written documents in an organized, logical, and concise manner. Ability to write well in English with attention to detail and correct grammar usage.
-Excellent project management and organizational skills – especially with time-sensitive work.
-Expert knowledge of researching and interpreting rules and regulations for US Government including 2 CFR 200, Standard Provisions, Federal Acquisition Regulations, AIDAR and other major funders (e.g. The Global Fund, FCDO, KfW, World Bank, UN Agencies, foundations, and corporations) a plus.
-Demonstrated ability to proactively and independently identify potential compliance issues and suggest options, including development of tools or resources to, to address them.
-Capacity to clearly and effectively communicate technical concepts in non-technical terms to Network Members and project management teams, as well as other PSI departments.
-Proficiency in MS Word and Excel.
-Ability to collaborate and participate in teams with a can-do, positive attitude.
-Knack for exercising discretion.

The candidate we hire will embody PSI’s corporate values:

Measurement: You use hard evidence to make decisions and guide your work. You set clear goalposts in advance and explain clearly if you need to move them.
Pragmatism: You’ll strive to deliver the best possible result with the resources available. You won’t be paralyzed by a need to make things perfect.
Honesty: You own your mistakes and are open about your shortcomings – it’s the only way you’ll learn and improve.
Collaboration: You’ll quickly establish a mental map of whom you can rely on for what, on your team, at headquarters, and in our country offices – if you try to do it all yourself, you won’t succeed.
Trust: You accept limits to your sphere of control and give colleagues the benefit of the doubt.
Commitment:  You are in it for the long-haul and want to grow with the organization, just like PSI serves its consumers and partners with host-country governments through thick and thin.

References will be required. The successful candidate will be required to pass a background check. For domestic positions: Must be authorized to work in the United States. N.B. PSI will not consider work visa sponsorship for this position.

PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.

ACCESSIBILITY NOTICE: If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please send an email to: newhiresupport@psi.org or call (202)785-0072.

Not ready to apply? Connect with us for general consideration.