Senior Accounts Payable Specialist - Subcontracts

About the opportunity

SWCA Environmental Consultants has an immediate need for a Senior Accounts Payable Specialist - Subcontractor Analyst in our Corporate Office in Phoenix, Arizona.

This position will work within the Accounts Payable department reviewing, reconciling, and coding/posting to the G/L all subcontracts, invoices, expense reports, and appropriate charges. This is a full-time, hourly position.

Compensation will be based on individual qualifications and experience.

SWCA offers a team-oriented work environment and competitive wages.

SWCA Environmental Consultants is a growing, fully employee-owned firm, providing a full-spectrum of environmental services. With offices across the United States, SWCA is one of the largest environmental compliance firms and ranks among Engineering News-Record’s Top 200 Environmental Firms.

This will be a remote position but will require going into the Phoenix office occasionally when needed.

What you will accomplish

• Reviewing subcontracts and invoices for completeness, proper date, accuracy, and compliance to requirements from internal and external customers.
• Performing thorough evaluation of all documents within the subcontractor package, including W-9s, Certificates of Insurance, Rate Schedule, Safety Questionnaire, etc.
• Analyzing contractual clauses and understanding terms and conditions to ensure sufficiency and accuracy.
• Verifying contract rate and services charges are accurate and in accordance with Prime contract requirements.
• Ensuring contracts and invoices are properly approved within Company policy and charged to the correct project and General Ledger account number.
• Conveying discrepancies through verbal and/or written communication to Company management.
• Batching and uploading invoices from third-party invoicing system into main ERP system.
• Verifying proper approvals for payment on invoices.
• Accurate coding and processing of expense reports in ERP system.
• Verify and maintain vendor setup in all relevant systems as well as ensuring proper documentation compliance.

Experience and qualifications for success

• Experience with full cycle AP process (3-5 years).
• High School Diploma or GED.
• Proficient in MS Office products.

Preferred:

• Experience working with multiple subcontracts at once
• College coursework in accounting or business administration or higher education in these fields.
• Prior experience with contract reviews.
• Deltek Vision software experience.
• Chrome River software experience.

SWCA Environmental Consultants is a growing employee-owned firm providing a full spectrum of environmental services. With offices across the United States, SWCA is one of the largest environmental compliance firms and ranks among Engineering News-Record's Top 200 Environmental Firms.

If you would like to contact SWCA regarding the accessibility of our website or need assistance completing the application process, please email accomodations@swca.com or call 800-828-8517. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

EOE - women, minorities, individuals with disabilities, and veterans are encouraged to apply.

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Seniority Level

Associate

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