SA - Contracts Administrator

Summary of Role:

• The Contracts Administrator provides assistance and support to the Contracts Manager in respect of all projects in construction or soon to be in construction and operations.
• The role of the Contracts Administrator is two-fold in that the Contracts Administrator a) assists with all contractual requirements needed in preparation for construction and b) once in construction and operations helps ensure that all contracts are properly executed, handles change management and ensures that the parties to the contracts are complying with their contractual obligations.
• The Contracts Administrator’s responsibilities include:
• Drafting of contractual notices, early warnings and correspondences on an ongoing basis
• Monitoring and ensuring compliance with contractual obligations (tracked through an obligations register).
• Drafting and updating a variety of contractual registers including contract registers, early warning registers, bond registers, action registers.
• Assisting the health and safety team with agreements required by the Occupational Health and Safety Act and Construction Regulations (such OHS Act 37(2) and Construction Reg 5.1.k agreements).
• Drafting of a variety of contracts including consultancy agreements, site work agreements, professional service agreements and any other agreement as required by the construction, engineering and operations teams  (these are based on either FIDIC terms or company bespoke terms).
• Drafting of any variation orders or amendments to contracts.
• Assist with assessment and negotiation of contractual claims, and issuing written responses thereto.
• Assist with resolving contractual disputes or other contractual issues that arise.
• Providing contractual and legal support to the project managers.
• Assist with contractual inputs in respect to required project reporting.
• The Contracts Administrator works to ensure the efficient administration and management of a wide variety of contracts including construction agreements, finance agreements, management agreements, engineering agreements and service agreements.

What you will do:

As the Contracts Administrator you will actively take part in all construction team needs as they relate to the projects.

There is currently a project in active construction, and another project due to go into construction in the 2024 year. You will be highly involved in both of these two projects.

Your role requires you to perform a combination of functions including drafting and legal review along with interface with a wide variety of people and teams.

The construction team’s main role is to ensure that a project is successfully and timeously constructed to completion.  The Contracts Administrator forms part of the construction team, providing contractual and legal support to ultimately achieve this goal.

You will provide support to the operations team on projects that are managed under a Management Service Agreement.

What we require:

• A Bachelor of Laws (LLB),
• Completion of 2 years of articles and admitted as an Attorney of the High Court of South Africa (or 2 years of articles have been completed and about to be admitted i.e awaiting admission court date). Mainstream is looking for someone who is newly admitted or about to be admitted and who is interested in working in-house.
• Excellent verbal and written English communication skills,
• Good drafting skills (ability to draft correspondence, notices, variety of contracts),
• Proactive, highly motivated and flexible,
• Ability to work with varying seniority levels, including staff, managers and external partners,
• Experienced with MS Office including Word, Excel, and Outlook,
• Ability to build effective interpersonal relationships and contribute to a positive/productive team environment,
• Excellent analytical and organizational skills
• Has a positive attitude with a problem solving nature.
• Experience with the construction environment, construction contracts, FIDIC or NEC agreements is favourable but not essential.

What we offer:

We offer you the opportunity to work in a dynamic and entrepreneurial organisation, to be part of a diverse workplace with regards to gender, age and cultural background in the most exciting industry in the world today. You will receive a very competitive total benefits package including an excellent base salary, bonus scheme and share options.

Career development

• Excellent training (an average 54 hours a year)
• Secondment and relocation opportunities
• Career progression (16% promotions across the Group in 2021)
• Self-paced online learning portal for micro courses across a range of functional and inter personal skills

Shared financial success

• A competitive, industry benchmarked and cost-of-living linked salary, reviewed annually
• Annual bonus
• Share options
• Salary contribution to your pension fund

Work/life balance

• WFH in a hybrid working arrangement
• Generous annual leave, plus a community or charity work day each year
• Paid maternity, parental, adoptive and bereavement leave
• Parental transitional coaching
• Allowance for WFH set up

True diversity & inclusion

• Equal opportunity targets
• GWEC Women in Wind and Mainstream Women in Renewables programmes
• You can be you, whatever your gender, colour or sexual orientation

Care for health & wellbeing

• Generous health insurance subsidy
• Income protection insurance
• Life cover
• Free Employee Assistance Program

Keywords

Contracts AdministratorConstructionLegal SupportContracts ManagerConstruction AgreementsEngineering AgreementsFIDICNEC Agreements