RESPONSE COORDINATOR

All Hands and Hearts is a disaster relief nonprofit. Our program bases are located in the communities we serve, and staff members live in communal environments. Understand your responsibility for the safety of yourself and for those around you. Make yourself aware of, and comply with all safety protocols (including COVID-19), which may differ between locations, based on local risk assessment and local regulations.

Vaccination is required in all in-person work environments including program bases, offices, and team meetings. We will always provide an option for travel-exempt folks to join these meetings and events virtually, to ensure we are providing an inclusive and accessible environment for people who are unvaccinated, vaccinated and at high risk, or avoiding in person events out of concern for others in their circle.

Must be able to secure and maintain appropriate visas. Not open to US residents. The start date for this position is February 22nd.

Diversity is the acknowledgment, promotion and celebration of our differences and similarities. All racial identities, ethnicities, sexes, nationalities, gender identities and expressions, physical and mental abilities, sexual orientations, ages, spiritualities, points of view and socioeconomic statuses can fit in with us. We support individuals from around the world and serve communities affected by disasters with purpose. Response, recovery, resilience and renewal are why we exist. Respect for the value of diversity, inclusion and social justice drives us forward every day. Everyone is welcome.

Learn more about our Ukraine Crisis Relief program.

Position Purpose

A versatile position within a dynamic nonprofit that provides community-inspired, volunteer-powered disaster relief. The position is full time and is responsible for general program support and a team oriented approach to a flexible response program with responsibilities including volunteer management, work queue management, assessments and scope identification, and maintaining relations between All Hands and Hearts and local beneficiaries.

Reporting Relationships

• Reports to  Program Director
• Roles reporting to position  None
• Approximate number of reports  0

Essential Functions

• Provide support to the program team as a whole, plugging a variety of gaps and program needs as they arise.  This may include the following:
  • Management of the field work queue including scheduling and conducting  assessments, coordinating new work sites, and management of program data on AHAH’s organizational database.
  • Volunteer coordination support including volunteer outreach, communication, base and site orientation, scheduling, and overall management on program.
  • Financial and logistics support including cash counts, vendor invoices, working with off program financial support, and vendor relations as needed.
  • Tracking of material usage, work records, and other data as needed in Salesforce.
  • Leading teams of volunteers on construction scopes and other work projects if skills are relevant.
• Seek out, build and maintain relationships with local NGOs and possible beneficiaries in the area, attend coordination meetings as required and identify unmet needs and opportunities for AHAH to engage
• Work with Project Manager and Operations Manager to organize and manage transport and telecommunications for teams in the field
• Work with the Project Manager on procurement of construction supplies, tools, and materials for project sites, if construction related scopes
• Support overall base management and general program operations.
• Reviewing, modifying, and implementing appropriate health and safety practices across sites including risk assessments, incident reporting, training, and documentation.
• We understand vaccination is the best way to protect our beneficiaries, community members, staff and volunteers, therefore we require all of our on program staff members to be fully vaccinated against COVID-19. To be considered for this position you must be fully vaccinated.  Subject to applicable guidance, the term fully vaccinated currently refers to when an individual has received either a single-shot vaccine or both doses of a two-shot vaccine, and two weeks have elapsed since the final dose.
• Perform other duties as required

Financial Requirements

• Is this position responsible for the operating budget of the associated department? No
• Does this position have any other financial responsibilities? No

Position Requirements

• Education  High School Diploma or equivalent
• Related Experience  Previous work in a disaster response organization or working/volunteering with AHAH strongly preferred.  Experience with construction logistics preferred.  Must have previous experience working or volunteering in the humanitarian field.
• Special Competencies/Certifications  Must be able to secure and maintain appropriate visas. Fluency in Polish is preferred. Excellent written and oral communication skills (In Polish and English preferably). Driver’s license is strongly preferred. Confident working with Google suite, Microsoft Office, particularly Word and Excel. The applicant needs to be well organized, detail-oriented and process driven. The applicant should have a flexible approach to managing multiple tasks and prioritizing them appropriately. The individual is able to manage a large workload and perform in a fast-paced environment.
• Work Environment/Conditions  Based on-program; communal living environment. Frequent high-stress situations.

Compensation & Benefits

• Pay rate is $800-$1200 USD/ month, based on skills and experience.
• Room & board
• Monthly R&R breaks with allowance
• Visa extension reimbursement
• Travel to and from program location
• Coverage for emergency medical injury or illness
• Costs related to COVID-19 entry requirements

All Hands and Hearts is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, Veteran status, age, or any other protected characteristic.