Recruiting Coordinator

Job Title: Recruitment Coordinator- Temporary (60-80%)

Function: People, Culture & HR

Duty Station: Geneva or Remote

Line Manager: Global Head of People, Culture & HR

Line Management Responsibility: N/A

ABOUT US:

Nonviolent Peaceforce (NP) is a dynamic, international non-governmental organization. We work with people affected by violent conflicts to enhance their security and dignity through unarmed civilian protection (UCP). We work to reduce violence and protect civilians in countries affected by violent conflict and its aftermath and to help transform the world’s response to conflict situations.

JOB OVERVIEW:

Nonviolent Peaceforce (NP) is seeking a Temporary Recruiting Coordinator to provide support for our recruiting efforts over the next three months. NP has recently been awarded a significant grant that will necessitate a large-scale recruitment and onboarding process for a new country program. The successful candidate will play a key role in facilitating this process by assisting with various recruiting tasks including posting job descriptions, sourcing candidates, scheduling interviews across multiple time zones, communicating with candidates, and supporting the onboarding process.

The duration of this temporary assignment is initially set for 3 months, with the potential for extension based on funding availability and the completion of project staff onboarding.

RESPONSIBILITIES:

• Post job descriptions on various job boards, NP website, and other relevant platforms.

• Source candidates through online channels, social media, networking, and other methods.

• Screen resumes and applications to identify qualified candidates.

• Coordinate and schedule interviews, ensuring the availability of interviewers across different time zones.

• Communicate with candidates regarding interview schedules, requirements, and updates throughout the recruitment process.

• Assist in conducting initial phone screenings or assessments of candidates.

• Support hiring managers in the selection process by providing administrative assistance and maintaining candidate records.

• Coordinate the onboarding process for selected candidates, including collecting necessary documentation and facilitating orientation sessions.

• Maintain accurate and up-to-date records of recruitment activities, candidate pipelines, and other relevant data.

• Provide general administrative support to the Global Head of People, Culture and HR as needed.

REQUIREMENTS:

• Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent experience).
• Previous experience in recruiting, HR administration, or related roles preferred.
• Familiarity with recruitment processes, including sourcing, screening, and interviewing.
• Strong organizational skills with the ability to manage multiple tasks simultaneously in a fast-paced environment.
• Excellent communication skills, both written and verbal.
• Proficiency in MS Office and experience with applicant tracking systems (ATS) or HRIS preferred.
• Ability to work effectively in a team as well as independently with minimal supervision.
• Flexibility to adapt to changing priorities and timelines.
• Commitment to the mission and values of Nonviolent Peaceforce.

This is a temporary position with the possibility of extension based on funding availability and organizational needs. If the candidate is based in CH, this will be a hybrid position. Must need a valid work permit for Switzerland. Otherwise, the position can be based remotely

HOW TO APPLY

• Candidates meeting the above requirements are requested to submit a CV (max. 2 pages) and cover letter (max. 1 page) detailing their experience and how they qualify for the role. Incomplete applications will not be considered.
• Please include your salary expectations in the application
• The closing date for applications is 20TH May 2024
• Candidates may be selected before the closing date, apply early
• As part of the recruitment process, shortlisted candidates may be asked to complete a technical assignment before participating in an interview.

SPECIAL NOTICE

At Nonviolent Peaceforce, we are committed to fostering a diverse and inclusive workplace. We believe in providing equal opportunities to all qualified applicants, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. Discrimination of any kind is not tolerated within our organization.

We recognize our responsibility to safeguard and promote the welfare of all individuals associated with Nonviolent Peaceforce, including employees, contractors, volunteers, interns, and the communities we serve. Our commitment to safeguarding reflects our adherence to statutory responsibilities, government guidance, and best practices within the Humanitarian and Development sector. We expect all staff and volunteers to uphold these principles through our code of conduct, ensuring that our values are shared and demonstrated in every aspect of our work.

The successful candidate will receive comprehensive training and will be required to adhere to the organization's safeguarding policies. We prioritize the recruitment of individuals who align with our values and demonstrate a dedication to our mission.

All offers of employment are contingent upon satisfactory references and appropriate screening checks, which may include criminal records and terrorism finance checks. Nonviolent Peaceforce also participates in the Inter-Agency Misconduct Disclosure Scheme, seeking information from previous employers regarding any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment or incidents under investigation upon the applicant's departure. By applying for a position with Nonviolent Peaceforce, the job applicant acknowledges and understands these recruitment procedures.

NO FEE

Please be advised that Nonviolent Peaceforce never requests payment as part of our selection process. We exclusively communicate with candidates through our official corporate accounts and platforms. If you are asked for payment during the recruitment process, it is likely fraudulent. We encourage candidates to verify the legitimacy of any communication by confirming the job posting on our official website.

Keywords

Recruiting CoordinatorTemporaryRecruitmentHRSourcingScreeningInterviewingCommunicationAdministrativeMS OfficeATSHRISOrganizational SkillsTeamworkNonviolent Peaceforce