Re-advertised REGIONAL YOUTHCAN! PROJECT MANAGER

Re-advertised REGIONAL YOUTHCAN! PROJECT MANAGER

(Job Ref: SOS/10/27)

Context of the Organization

SOS Children’s Villages International (SOS CVI) is non-governmental and non-denominational organization working with communities, partners and states to ensure that the rights of all children are fulfilled in every society. SOS CVI is a global federation working to protect and care for children who have lost parental care, or who stand at risk of losing the care. We respect all religions and cultures and work with trusted partners in places where we can contribute to social development. Everything we do is made possible through the generous support of sponsors and donors, institutional and corporate partners, and loyal friends worldwide.

Envisioning that every child belongs to a family and grows up with love, respect and security, we exist to build families for children in need, we help them shape their own futures, and we share in the development of their communities. Everything we do is guided by the firm belief that no child should grow up alone and that we need to improve care for children who are at risk, enabling them to overcome precarious conditions and to succeed in life. To achieve our mission, our strategy for the upcoming decade focuses on ensuring the best care of children, innovation, and effective collaboration with more partners. Our core values guiding who we are and what we do include courage to take action, commitment to keep our promises, trust to believe in each other, and accountability to be reliable Partners.

The purpose of the Position

The Regional YouthCan! Project Manager (hereafter the Manager) ensures the implementation of the partnership agreement between HGFD, ESAF Regional Office, SOS-Rwanda and SOS-Uganda in terms of programme development-related tasks, processes, grants and project management as well as direct involvement in the dialogue components (Sub-goal 4) of the project. This involves coordination of programme and financial planning, monitoring and reporting, in line with donor and organisational requirements, facilitating learning and exchange, and leading in contract management of the YouthCan!-BMZ financed programme. S/he also supports sharing and cross-learning among the NAs and the international YouthCan! and companies like DHL.

The Manager sets up and supports implementation of the BMZ YouthCan! Project 2021 – 2024 in cooperation with Regional Program Development Advisors, Finance Advisors, Institutional Partnership Development (IPD) Advisors, and the HGFD IPD Program Coordinator. Through technical support, regular monitoring and programme reporting, the manager ensures the smooth implementation of the BMZ Youth Can! Project, in particular the dialogue component, output/Sub goal 4, the core groups/networks and gender and child protection in close cooperation HGFD IPD Coordinator and the exchange between both Countries. The Manager prepares the NA, so that they can handle in the follow up the Multi Actors Partnership Project.

Main Clients

• BMZ supported National Associations in the region: Rwanda and Uganda (particularly national and location FS and IPD Managers but also Gender, Child Protection and Advocacy Advisors, Youth advisors, YouthCan! Advisors)

• HGFD German

• ESAF PD director, PD Directors for Uganda and Rwanda

• Regional IPD and PD co-workers (Gender Advisor, Child Protection Advisor, Advocacy Advisor, Youth (Can!) advisor and M&E Advisor)

• SOS CV International – especially IPD, PD

• Regional Finance Office

• DHL as main sponsor for YouthCan!

Key Duties and Responsibilities:

Coordination of the BMZ YouthCan! Project; implementing, monitoring and evaluation, reporting

• Ensure the preparation of detailed annual implementation plans by the project teams both in Rwanda, Uganda and regional office level, collection of appropriate baseline/ end line and monitoring data as required.

• Ensure project implementation and management according to the project plans and the achievement of the goals and results defined in the BMZ YouthCan! Project contract (in particular in the project document, impact matrix and budget), programme quality and compliance of donor requirements of all project interventions throughout the whole project cycle.

• ‘Flag’ any issues of concern arising from monitoring of BMZ YouthCan! Project activities, to the regional office (PD and IPD) and HGFD and develop and follow-up steering measures if necessary.

• Facilitate and support the implementation of the dialogue component (project outcome 4) on building up and working with a core group/network and the dialogue and exchange between the country including the young participants.

• Ensure proper communication flow between the NAs, IOR, HGFD and within the federation.

• Maintain the BMZ YouthCan! teamsite (intranet) and ensure internal and external communication about the project.

• Plan and facilitate (including logistical support and documentation) virtual meetings and regional workshops within the YouthCan! in cooperation with HGFD IPD coordinator and the relevant regional and national offices as well as DHL if needed.

• Plan and facilitate virtual exchange meetings within the two NA’s (Uganda and Rwanda) and the international YouthCan! Network.

• Support the BMZ/HGFD supported National Associations to define and update (on a yearly basis) activity (and financial) plans based on the goals and results defined in the BMZ Youth Can! Contract.

• Coordinate the external evaluation of the BMZ Youth Can! Project in co-operation with the HGFD IPD coordinator and the Regional PD Advisor.

• Monitor the project budget utilization in close co-operation with the Regional Finance Office, national finance collegeus and HGFD IPD coordinator; ensure budget consumption based on HGFD and BMZ funding guidelines.

• Support the knowledge management component; develop knowledge management guideline together with implementing partners and ensure all files (electronic and paper) are complete, numbered and filed (implementation plans, narrative and financial reports, workshop documentation, audit and evaluations, donor communication & approvals, etc.).

Lead in Donor Contract Management and HGFD Grant Compliance

• Lead in preparing, reviewing and modifying memoranda of understanding on grant agreements as needed between the federation (PSA-GSC-NA).

• Lead day-to-day aspects of donor reporting processes to ensure the timely submission of high quality implementation plans, narrative and financial reports.

• Ensure on the spot budget monitoring. Conduct monthly review of variances & financial reporting, provide feedback to National Project coordinators and HGFD IPD Coordinator on over/under spending and/or other risk areas.

• Oversee delivery of the project activities, including donor/PSA compliance, strong MEL, and financial management.

• Oversee/ monitor the financial expenditure of the project activities in a collaboration with the finance team and ensure that efficient budgeting and financial reporting (internally and externally) is achieved, and assist in the improvement of these systems

Technical support- Programme Development (PD)

The Regional YouthCan! Project coordinator cooperates with the regional PD advisor in order to link the BMZ YouthCan! Project to the programme developments of SOS CV in ESAF region and with international YouthCan! Developments. Furthermore the PD advisor supports NAs in developing and ensuring programme quality.

• Provide and coordinate technical support to NAs (organisational development, M&E, Gender and child protection).
• Link with programme developmentin ESAF region: collect and document existing practices and experiences related to key topics for FS within the region (in particular Community Empowerment in FS, Gender and Child Protection).
• Close contact to NAs (visits, regular communication) to provide management and technical support to ensure programme quality, provide quality checks on reporting and support NAs in results based reporting.

Technical support IPD

The Regional YouthCan! Project coordinator supports the local resource mobilization (IPD) and donor partnership building of NAs (Rwanda and Uganda) and the regional level by practical “hands-on support” and staff capacity building.

Main tasks:

• Support NAs and the ESAF IPD advisor in scanning and identifying relevant potential donors (especially companies) and development partners within the region and countries.
• Support the National Associations and the ESAF IPD advisor to identify suitable projects/programs and develop respective proposals.
• Support NAs, the ESAF IPD and advocacy advisor to liaise with potential donors and development partners within the region and countries.

Knowledge, Experience, competencies and skills

• A degree or Postgraduate qualification in Development studies, Monitoring & Evaluation, Result Based Management and other relevant fields with more than 5 years of experience in the related field.
• Fair knowledge of RBM and its implementation is essential
• knowledge of working with community related project is desirable
• Solid knowledge and understanding of safeguarding standards of best practice and current thinking/trends concerning working effectively with children and young people.
• Perform all assigned child-safeguarding duties in a manner that reflects the highest professional standards.
• Must be able to effectively work with new and changing situations including new regulations; where there may not always be a readily apparent solution.
• English is a must and French is desirable.

We offer

• A diverse range of interesting tasks in a leading INGO multicultural working environment
• As a responsible employer we provide a range of training schemes and encourage educational enhancement
• A salary that will be commensurate with experience and qualifications

How to Apply

If you believe you are the right candidate for the above position, please send your application letter, detailed curriculum vitae (CV), and photocopies of academic certificates, and names and contact details of three referees as Single Document.

Applications that are late, or do not have CV or certificates attached, will be disqualified. Only shortlisted candidates will be contacted. E-mail applications should bear the name and reference number of the position in the subject line of the email.

Email to: Applications including at least three traceable referees should be sent electronically to: ESAF.HROD@sos-kd.org. or through the ICIIMS Link provided

All applications should be submitted not later than November 28, 2022

“SOS Children’s Villages International holds strict child safeguarding principles and a zero-tolerance policy for conducts of sexual harassment, exploitation and abuse in the workplace and other places where the organization’s activities are rendered.  Parallel to technical competence, recruitment, selection and hiring decisions will give due emphasise to assessing candidates value congruence and thorough background checks, police clearance reference check processes”.

Female candidates are highly encouraged to apply.