VACANCY ANNOUNCEMENT – Purchase Driver and Liaison Assistant

Position title:              Purchase Driver and Liaison Assistant

Working location:       Addis Ababa

Supervisor:                 General Services Unit Coordinator, ESAF

Region:                       East and Southern Africa (ESAF)

Contract Period          Indefinite Period

Context of the Organization

SOS Children’s Villages International (SOS CVI) is non-governmental and non-denominational organization working with communities, partners and states to ensure that the rights of all children are fulfilled in every society. SOS CVI is a global federation working to protect and care for children who have lost parental care, or who stand at risk of losing the care. We respect all religions and cultures and work with trusted partners in places where we can contribute to social development. Everything we do is made possible through the generous support of sponsors and donors, institutional and corporate partners, and loyal friends worldwide.

Envisioning that every child belongs to a family and grows up with love, respect and security, we exist to build families for children in need, we help them shape their own futures, and we share in the development of their communities. Everything we do is guided by the firm belief that no child should grow up alone and that we need to improve care for children who are at risk, enabling them to overcome precarious conditions and to succeed in life. To achieve our mission, our strategy for the upcoming decade focuses on ensuring the best care of children, innovation, and effective collaboration with more partners. Our core values guiding who we are and what we do include courage to take action, commitment to keep our promises, trust to believe in each other, and accountability to be reliable Partners.

Job Summary

The incumbent transports coworkers and other official passengers, support in purchasing, and also serves as a messenger for the office.

Main Clients

• Regional Office Co-Workers
• Visitors to the office

Key performance areas and main responsibilities:

Transportation of passengers

• Effectively and timeously transports:
  • Regional Team on business errands.
  • SOS Children and Visitors to the office.
  • Dependants of staff members when staff are on business errand as authorized by the office.
  • Support staff with the delivery and collection of vehicles for repairs and maintenance.
  • Ensure passenger safety at all times (Sit belts, use of cell phones etc).
• Keeps a diary with up to date information of all scheduled work and Co-Workers travel and pick-ups including pick up by other providers or family.

Provides Messenger Services for the Office

• Collects and distributes mail and other document/goods from post office and other sources.
• Dispatches office postage.
• Does Bank errands.
• Delivers and collects items to and from service providers as required.
• Assist in various liaisoning assignment including processing visa by dropping & collecting documents and passports respectively.
• Liaisons other office related cases at deferent government and non-governmental offices
• Assist in procurement processes by collecting proforma and related documents and undertake related activities

Leads in Vehicle Maintenance

• Maintains vehicle log books, advising other vehicle users on procedures.
• Ensures vehicles are serviced and repaired on time.
• Cleans vehicles at least once a week.
• Ensures vehicles are fueled timely.
• Gives guidance to staff utilising official vehicles on special features in vehicles and general procedures.
• Keeps a record of all items necessary for vehicle safety (fire extinguisher, first aid kit, jack and vehicle repair tools)
• Organizes regular vehicle service maintenance and repairs as necessary (collection of proformas, organization of time schedule, and control of maintenance and repair work).
• Responsible for accurate logbook and any other administrative documentation related to the assigned vehicle.

Child Safeguarding (CS)

• Responsible for implementation and management of SOS Child Protection Policy in MA and for reporting to the national Board
• Ensures that co-workers and programmes do no cause harm to children and young people and that they are not exposed to the risk of harm and abuse
• Responsible to report any concerns the organization has about children’s safety in its programmes and within the communities to the appropriate authorities
• Ensures that co-workers act within national law, Child Protection Policy, Code of Conduct and other child safeguarding requirements.

Knowledge, skills, qualifications, abilities and behavioral competences:

• First Degree in Management, Accounting, Purchasing, and any social studies
• A minimum of six years working experience, preferably with international organizations such as embassies, the UN or NGOs
• Grade 3/ Public 1 Driver’s License, with a minimum record of five years of accident free driving
• Excellent organizational skills, Experience in admin support work
• Excellent communication skills and team spirit, honest and pleasant personality
• Professional conduct in providing driving service to diverse range of customers including persons with disabilities
• Fluent knowledge of spoken English
• Good knowledge of Microsoft Offices
• Ability to use computer and basic applications and basic internet and email

How to Apply

If you believe you are the right candidate for the above position, please send your detailed curriculum vitae (CV), and photocopies of academic certificates. Applications should be submitted electronically through the iCIIMS link provided. All applications should be submitted not later than 16th of April 2023**.**

Applications that are late do not have a CV or certificates attached will be disqualified. Only shortlisted candidates will be contacted.

“SOS Children´s Villages has zero-tolerance neither on sexual exploitation, harassment and abuse nor fraud and corruption, amongst other safeguarding aspects. We also provide equal employment opportunities to all employees & qualified applicants without regard to race, colour, religion, gender, national origin, age, disability, marital status, or class. SOS Children´s Villages complies with all applicable laws governing non-discrimination in employment.”

This position involves working with an INGO committed to children and human rights and is subject to strict safer recruitment checks. The successful candidate will be required to complete safer recruitment checks including police and reference checks to help verify their suitability to work for SOS CV. In addition to candidates’ ability to perform the duties of the post, in the selection process will be also explored the motivation and approach of the candidate to safeguarding.

Female candidates are highly encouraged to apply.