Project Support Officer

This post is key to the operational running of the organisation.  The overall aim is to build a culture of accountability and rigorous project and budget management.

Details

• Location: UK, Germany or Global South. Applicants must already have authorisation to work in preferred location.
• Salary: GBP 32,500-35,000, commensurate with experience (the range is aligned to London cost of living; if based in another location, the range will be adjusted accordingly)
• Contract type: full time, 5 days per week, 9-month contract
• Closing date: 17 May 2023 at 23:59:59 BST
• To apply: Complete and return this application form via our jobs portal. Kindly note that the application form is required; we will not accept CVs. If you need any additional support, please reach out to Giulia Vinzi at vinzi@business-humanrights.org

Project management change

• Maintaining and continuously improving BHRRC’s project management systems to better link with the finance system and planning, ensuring a robust financial and planning system is maintained for both internal and donor purposes.
• Contributing to the adoption of cultural changes within BHRRC in areas like planning, project management accountability, and supporting teams working with each other.
• Support the COO on the annual planning and budgeting process
• Develop a 1/4ly reporting and review system
• Take on Ad hoc project management responsibilities for specific projects as required.

Ongoing project management and accountability support

• Leading on accurate financial forecasting by working with project managers and development team.
• Being the first point of contact for budget development support, ensuring full costs are reflected in all budgets.
• Ongoing support to project managers in BHRRC - coaching and supporting them to increase financial and programming capability.
• Liaise with finance team and project managers to ensure costs have been accurately allocated on the financial system.
• Responsible for managing financial information available to project managers.
• Supporting project managers with onboarding of new partners, ensuring a suitable level of due diligence has been completed in accordance with donor agreements.
• Support the finance team in the completion of quarterly management accounts.

Grant Management Support

• Support the development team to ensure all financial donor reports are submitted on time.
• Coaching and support to project managers and development team on their financial reporting responsibilities.
• For complex grants taking on active responsibility for financial reporting.
• Responsible for donor financial due diligence and compliance with contracts.
• Provide advice to development team on financial compliance and contractual obligations.
• Calculate grant overheads on a quarterly basis – updating forecasts for the year.
• Maintain grant risk registers liaising with COO and development team where necessary.
• Assist in preparation of financial reports for audit reviews

Skills and competencies

Essential:

• Strong project management skills
• Strong MS office, specifically Excel skills and on-line systems.
• Budget management
• Experience of using and managing components of a CRM (CiviCRM and Salesforce)
• Managing grants and contracts, ideally some of which have been Institutional grants within international development/human rights sector
• Fluent in English

Personal qualities:

In order to deliver this role both happily and effectively, you will be or have a:

• A desire to see systems implemented
• Process and implementation-oriented, solution-focused
• Ability to balance the needs of the whole organisation along with the needs of an individual project.
• An attitude of continuous improvement
• Engaging, being able to communicate with people at all levels
• Assertive, can make your views known in a clear and confident way
• Clear thinker, able to prioritise
• Reliable, will meet deadlines
• Convincing, able to influence across the organisation
• Able to work collaboratively, however will take the lead where appropriate
• An eye for efficiency
• Natural commercial acumen, able to both devise and deliver grants and contracts in an economically sound way
• Ability to work remotely and bridge different time zones

TO APPLY: Complete and return this application form via our jobs portal. Kindly note that the application form is required; we will not accept CVs. If you need any additional support, please reach out to Giulia Vinzi at vinzi@business-humanrights.org