Project Officer

Are you looking for a new, exciting career? Do you have experience in project work? We are recruiting a Project Officer to join our Project Management Unit

Job details:

Location: Itad, Hove

Contract: Permanent

Hours: 37.5 hours per week, 9-5 Monday to Friday

Salary: £30,000 per annum

Closing date: 15 February 2023 - Please do not wait for the deadline date to apply, as applications will be reviewed and interviews booked on a rolling basis.

About our role:

As a Project Officer at Itad, you will work within the Project Management Unit (PMU) and are responsible for the coordination and delivery of project administration and commercial processes of your allocated projects. You will have close involvement in all project communications both with internal and external team members.

You will be responsible for delivering Itad’s project processes across a number of technical monitoring and evaluation projects as allocated from the portfolio. You will work collaboratively with other units and adapt to a wide variety of tasks. Being able to prioritise these tasks will be key.

The role of the Project Officer contains the following three elements:

Project Delivery

Facilitate and support Project Managers in the delivery of a number of Itad projects, focusing on:

• Coordination of Itad project team kick off meetings, progress meetings and ongoing communication.
• Organise regular internal project reviews and following actions.
• Facilitate frequent discussions around project risk and mitigation.
• Coordinate travel bookings (flights, visas, hotels) and other logistics in collaboration with the Global Safety and Security team.
• Lead on the organisation of internal and external resources to deliver editing, formatting and proof-reading technical support.
• Support the tracking and editing of workplans with the Project Manager and other members of the project team.

Financial and Commercial Processes

Take the lead and be responsible for a number of financial and commercial processes concerning project delivery, namely:

• Lead the review and acceptance process of Itad’s supplier invoices.
• Coordinate and review sales invoices to Itad’s clients.
• Be responsible for monitoring and updating of project budgets in Itad’s financial system based on the project workplan.
• Collaborate with the Project Manager to assist with project forecasting, monitoring actual costs against budget, estimating cost to completion and client invoicing milestones.
• Lead on the payment of Itad’s sales invoices.
• Deliver various financial and commercial reports for Itad’s clients.

Contracting

Be responsible for the review and delivery across a number of contract documents on behalf of the Project Manager:

• Review client and donor project contracts.
• Coordinate delivery of contracts with Itad’s suppliers.
• Secure authorised signatory approval for contract documents.

You will support the Project Management Unit in delivering one of its business specialisms, namely delivering excellence, auditing, business operations and portfolio reporting.

Whilst the role does not include any specific line management responsibilities, please note a key part of the role is mentoring other Project Officers and Project Administrators.

Our Benefits

We offer:

• A matched company pension up to 5%.
• 26 days holiday per year, plus a further 3 flexible days and public holidays which you can take whenever you want to.
• Continuous learning: we offer a comprehensive learning and development programme with access to our online training, as well as induction programmes and company training.
• Hybrid and flexible working; please note you will need to travel to the office for weekly team meetings and key company events
• Cycle to work scheme

Our office is easily accessible, close to public transport and dog friendly.

What next

We know that there are great candidates who will not fit everything described, or who have important skills we have not mentioned. If that is you, please do not hesitate to apply and tell us about yourself.

About Itad:

Itad is a leading international development consultancy providing advice to governments, foundations, multilateral agencies and non-profits on how to maximise the impact of their investments. We have an excellent track record of providing our clients with the information and insight they need to make development work smarter, produce better results and improve people’s lives.

Our knowledge and expertise are grouped around Practice areas including Fragile and Conflict-affected Settings (FCAS), Human Development, Inclusive Growth, and Governance and Institutional Strengthening.   We continue to grow in size, commercial performance and professional reputation and we are increasingly recognised as a global leader with a diverse client base including international development agencies and philanthropic foundations.

At Itad, we are committed to actively promoting diversity, equality and inclusion to empower people both within our organisation and through our work. We know that employees with diverse backgrounds, perspectives, and experiences make us a more effective and innovative company and we therefore welcome and encourage applications from interested candidates regardless of age, sex, gender identity, disability, sexual orientation, race, religion, or belief.

All of Itad’s company software is compatible with Zoom Text Magnifier/Reader.

Successful candidates will already have the right to live and work in the UK.

Itad are unable to sponsor applicants for work visas in this role.