Project Officer

Itad is a leading international development consultancy providing advice to governments, foundations, multilateral agencies and non-profits on how to maximise the impact of their investments. We have a 35-year track record of providing our clients with the information and insight they need to make development work smarter, produce better results and improve people’s lives. Our knowledge and expertise are grouped around Practice areas including Fragile and Conflict-affected Settings (FCAS), Human Development, Inclusive Growth, Social Protection, Climate Change and Livelihoods, and Governance and Institutional Strengthening. We continue to grow in size, commercial performance and professional reputation and we are increasingly recognised as a global leader with a diverse client base including international development agencies and philanthropic foundations.

The Role

As a Project Officer at Itad you will work within the Project Management Unit and are responsible for the coordination and delivery of project administration and commercial processes of your allocated projects. You will have close involvement in all project communications both with internal and external team members.

The Project Officer will be responsible for delivering Itad’s project processes across a number of technical monitoring and evaluation projects as allocated from the portfolio. The role will need to collaborate with other units and adapt to a wide variety of tasks. Being able to prioritise these tasks will be key.

The role of the Project Officer contains the following three elements:

Project Delivery

Facilitate and support Project Managers in the delivery of a number of Itad projects, focusing on:

• Coordination of Itad project team kick off meetings, progress meetings and ongoing communication.
• Organise regular internal project reviews and following actions.
• Facilitate frequent discussions around project risk and mitigation.
• Coordinate travel bookings (flights, visas, hotels) and other logistics in collaboration with the Global Safety and Security team.
• Lead on the organisation of internal and external resources to deliver editing, formatting and proof-reading technical support.
• Support the tracking and editing of workplans with the Project Manager and other members of the project team.

Financial and Commercial Processes

Take the lead and be responsible for a number of financial and commercial processes concerning project delivery, namely:

• Lead the review and acceptance process of Itad’s supplier invoices.
• Coordinate and review sales invoices to Itad’s clients.
• Be responsible for monitoring and updating of project budgets in Itad’s financial system based on the project workplan.
• Collaborate with the Project Manager to assist with project forecasting, monitoring actual costs against budget, estimating cost to completion and client invoicing milestones.
• Lead on the payment of Itad’s sales invoices.
• Deliver various financial and commercial reports for Itad’s clients.

Contracting

Be responsible for the review and delivery across a number of contract documents on behalf of the Project Manager:

• Review client and donor project contracts.
• Coordinate delivery of contracts with Itad’s suppliers.
• Secure authorised signatory approval for contract documents.

The role will also include supporting the Project Management Unit in delivering one of its business specialisms namely, delivering excellence, auditing, business operations and portfolio reporting.

Whilst the role does not include any specific line management responsibilities, it’s expected that mentoring of other Project Officers and Project Administrators is a key part of the role.

The salary for this role is circa £30k depending on your experience.  We also offer a comprehensive learning and development programme, flexible working patterns and a matched company pension up to 5%.  You will have 26 days core holiday (for the 2022-23 holiday year), plus a further 3 flexible days and public holidays which you can take whenever you want to.

The role is based in our offices in Brighton & Hove (East Sussex) but you don’t need to be in the office every day, we work on a hybrid basis where travel to the office is expected for weekly team meetings and key company events. However, you will already have the right to live and work in the UK.

At Itad, we are committed to actively promoting diversity, equality and inclusion to empower people both within our organisation and through our work. We know that employees with diverse backgrounds, perspectives, and experiences make us a more effective and innovative company and we therefore welcome and encourage applications from interested candidates regardless of age, sex, gender identity, disability, sexual orientation, race, religion, or belief.

The deadline for applications is 06 November 2022 with a start date as soon as possible. Please do not wait for the deadline date to apply, as applications will be reviewed and interviews booked on a rolling basis.