Project and Commercial Administrator

Project and Commercial Administrator

Are you looking for a new challenge? Do you have experience within administration or finance? We have a great opportunity to join us as a Project and Commercial Administrator

Location: Itad, Hove. Please note this is a hybrid role where we anticipate you would spend 2 days a week in our office working alongside the Finance team and Project Management Unit (PMU)

Contract: Fixed term 6 months. We are looking for the successful candidate to ideally start with us on Monday 20th March.

Hours: 37.5 hours per week, 9-5 Monday to Friday

Salary: From 24.5k depending on your skills and experience

Closing date: 13th March 2023. Please note we will be interviewing successful candidates on a rolling basis and as such may close the vacancy before the deadline.

The Role

In the Project and Commercial Administrator role you will provide primarily data-driven administration support to the PMU and Finance Units across Itad’s live portfolio. You will manage multiple communication lines and participate in processing large volumes of invoices. Your role will contribute to the efficient and effective delivery of projects to a wide range of clients both internal and external including:

• Assisting with monthly Sales invoice processing
• Assisting with monthly Purchase invoice processing
• Collating backing documents to support invoices
• Assisting with loading project budget information to internal systems
• Maintaining accurate financial information relating to timesheet reporting
• Assistance in processing of employee expenses and reconciling credit card expenditure
• Managing multiple email inboxes and responding to requests for information
• Assisting with document collation for the organisation’s Financial Audit
• Use of multiple internal systems to process information
• Provide across team administration support for a wide variety of tasks and activities.
• Proactively raise areas of improvements within Itad’s invoicing and cost management systems and other processes relevant to the role.

The Candidate

You will be a project administrator or finance professional with experience of working on a range of live projects with a wide variety of clients in a fast-paced environment, preferably in the International Development or UK Government sector or similar.

You will bring proven administration experience along with experience of working in a commercially astute and effective way through your own active planning and prioritisation. You will have a track record of delivering commercial, administrative  and financial accuracy against fast-paced workplans and deadlines. You will be a team player who can demonstrate communication skills and experience to execute instructions from colleagues to ensure the delivery of key project and commercial activities across Itad’s portfolio.

Our Benefits

We know that there are great candidates who will not fit everything described, or who have important skills we have not mentioned. If that is you, please do not hesitate to apply and tell us about yourself.

We also offer:

• A matched company pension up to 5%.
• 26 days holiday per year, plus a further 3 flexible days and public holidays which you can take whenever you want to.
• You will have access to our online training, as well as induction programmes and the opportunity to attend company training.
• Packages to support wellbeing and work life balance
• And lots more

What next

We are looking for someone who has:

• An eagerness to learn new systems and ways of doing things
• Attention to detail
• Good prioritisation skills to ensure all documentation is processed in a timely manner.
• Good communication skills - Communicating with all stakeholders in a courteous and professional manner
• A team player - Be proactive to supporting the wider Finance team & PMU when needed
• Experience of working with Microsoft Excel and other internal accounting systems - (exposure to Navision and/or Microsoft Dynamics 365 & Microsoft Project desirable, but not essential as full training will be provided)
• Confidence in Maths skills
• Someone who is keen and able to work independently and thrives in a multi task environment

About Itad

Itad is a leading international development consultancy providing advice to governments, foundations, multilateral agencies and non-profits on how to maximise the impact of their investments. We have an excellent track record of providing our clients with the information and insight they need to make development work smarter, produce better results and improve people’s lives.

Our knowledge and expertise are grouped around Practice areas including Fragile and Conflict-affected Settings (FCAS), Human Development, Inclusive Growth, and Governance and Institutional Strengthening.   We continue to grow in size, commercial performance and professional reputation and we are increasingly recognised as a global leader with a diverse client base including international development agencies and philanthropic foundations.

At Itad, we are committed to actively promoting diversity, equality and inclusion to empower people both within our organisation and through our work. We know that employees with diverse backgrounds, perspectives, and experiences make us a more effective and innovative company and we therefore welcome and encourage applications from interested candidates regardless of age, sex, gender identity, disability, sexual orientation, race, religion, or belief.

All of Itad’s company software is compatible with Zoom Text Magnifier/Reader.

Successful candidates will already have the right to live and work in the UK. Itad are unable to sponsor applicants for work visas in this role.