Job Title: Programme Development Manager – Philippine Nationals Only

Department: Programming

Division: Programme Development

Duty Station: Cotabato City

Line Manager: Head of Mission

Line Management Responsibility: Monitoring & Evaluation Officer

Communications Officer/Asssociate

Position Type: Full-time

Status: Currently pooling talents for this position

Nonviolent Peaceforce (NP) is a dynamic, international non-governmental organisation. We work with people affected by violent conflicts to enhance their security and dignity through Unarmed Civilian Protection (UCP). We work to reduce violence, protect civilians in countries affected by violent conflict and its aftermath, and help transform the world’s response to conflict situations.

NOTICE: This job advertisement is for pooling of applicants and will be subject to an official recruitment process once new funding becomes available. Please see the row “Status” above; we will keep you updated from time to time there. Our current target for the official recruitment process will begin in the fourth quarter of 2024.

OVERVIEW

NP is an implementing organization of the ongoing peace process between the Moro Islamic Liberation Front and the Philippine government. Our mandate for implementing the peace process includes monitoring and reporting individuals’ concerns about safety, protective accompaniment for civilians and organizations in areas of conflict, including NP team members accompanying hostage survivors to reunite with their families. NP monitors whether conflicting parties are abiding by ceasefire agreements, and it verifies and reports compliance and noncompliance of agreements. NP creates safe spaces for peaceful dialogue between different stakeholders in the country, including local institutions, for community-based conflict prevention and conflict resolution, training local leaders and organizations in UCP methodologies for monitoring, unarmed peacekeeping and civilian protection.

To broaden the appreciation and acceptance of Unarmed Civilian Protection (UCP) in the country, NP is working to increase awareness, engagement, and participation by building support at the local, regional, and national levels.

JOB SUMMARY

The Program Development Manager is a management level position supporting NP in the Philippines and its Asia regional programme in facilitating participatory program development processes, designing quality proposals, and developing strong professional image among donors to leverage financial growth and attain consistent and/or sustainable funding from grants/institutional donors. Further, the position has supervisory responsibilities to the Communications Officer/Associate and M & E Officer where both roles are crucial in supporting country and regional programmes in terms of communication strategies, knowledge management, and implementation of M & E systems across programmes and projects. S/he is expected to interact closely with Programme Managers, Finance and Operations Team. S/he will also be part of the NP regional and global network on Program/Business Development, and Global Hub on resource mobilisation strategies and guidelines and institutional donors/funding agencies.

The Program Development Manager is also expected to provide strategic insights on funding opportunities and donor mapping, manage key personnel for grant acquisition and management, identification of potential partnerships, and ensuring quality funds management and donor compliance. She/he should be able to manage a team and complex communications with internal departments, teams, and external stakeholders relevant to Program Development and Resource Mobilisation.

The programme development and fundraising role is based on collaborative work with the Philippines country programme team and Asia regional initiatives to develop strategy and project ideas, turn them into proposals and secure suitable donor funding. This involves facilitation of project design sessions and coordination of proposal development processes with colleagues and partners. Through this work, s/he leads on the conversion of programme concepts into feasible proposals which meet donor requirements. S/he also negotiates with donors on contract details and ensures engagement of relevant colleagues in finance and programme departments in the review, sign-off and handover process. S/he proactively seeks new donor opportunities and helps ensure the team is kept up to date with donor trends and opportunities. Meanwhile s/he contributes to NP’s overall programme design and fundraising strategies as a member of the programme design and fundraising team at the global level.

KEY RESPONSIBILITIES

Strategy for resource mobilisation for grant funding opportunities: develop the strategy and strengthen effective systems for funding opportunities.
Quality project concept note and proposal development for resource mobilisation: develop concept notes and proposals.
Grant management and donor compliance: quality assurance for agreement.
Donor relationship, partnership, and external outreach: maintain relation with NO, donor, and other third parties.
People management and team building: lead the Program Development Team.
Ensure that new grants/project have adhered to Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GESI).
Development of communication and stakeholder engagement strategies.
Establishment and implementation of M & E systems.

ACCOUNTABILITIES

Strategy for resource mobilization for grant funding opportunities

Develop Grant Funding Mobilisation Strategy for NP in the Philippines and its regional programmes in line with the Country Strategy, Programme Theory of Change, and Global Strategic Plan and trends for institutional donor/funding to define annual targets according to programme funding gaps.
Develop or strengthen effective systems for identifying and responding to new opportunities in order to secure funding from institutional donors, including the production of institutional donor/funding landscape based on interest (by sector and geographic area) and establish initial connections to explore funding opportunities.
Keep abreast of the information and analyse trends of international and domestic grant funding within Country Strategy Programmes, and NPP’s Programmes Theory of Change.
Lead the collaboration with Programme Team in identifying and analysing grant and institutional funding opportunities.
Ensure transparent and accountable decision making in the process of new funding/grant acquisition.
Regularly monitor the risks and challenges for acquiring grants and funding opportunities and provide mitigation strategy.

Quality project concept note and proposal development for resource mobilisation

Lead and coordinate development of high-quality project concept note and proposal with Programme Team
Ensuring the availability of concept note/proposal bank for a range of institutional donors.
Manage workstream of the concept note and proposal development, allowing for a design together process and aligning with proposal submission required by donors/funding agencies/ NPP Offices, as well as concept note/proposal development for humanitarian response.
Lead the coordination with the Country Finance Team to ensure appropriate cost recovery for proposal budget development.
Promote regular discussions with programmes, sponsorship, and fundraising teams to develop new “products and projects” that can be marketed to potential donors.
Identify and manage consultants when required to develop complex donor proposals.

Lead the Grant Inception Process, ensuring that donor contracts are registered and well understood by colleagues who will be responsible for their implementation, and that budgets can be managed and monitored

Maintain orderly files of all funding agreement documents and involve all relevant Country Program and NP Headquarter staff in the communications of all fundraising related matters
Prepare a hand-over file for programmes and finance staff following the successful negotiation of donor contracts, ensuring that salient information regarding grant management is clearly flagged and communicated, and that all relevant paperwork is made available
Convert donor budgets into NP budgets, using internal budget formats and using budget lines which allow the NP accounting system to be used to generate donor finance reports
Assist programmes in interpreting the terms of, and in re-negotiating ongoing donor contracts when requested

Grant management and donor compliance

Coordinate with Programme Team and Finance-Operations Team to ensure shared understanding about donor requirement and compliance, adhering to NP standard operation procedure on grant acquisition, M&E Frameworks, financial management, operations, and reporting requirement.
Coordinate the Programme Team’s compliance with internal policies and procedures on grant funding, including the development of Funding Agreement Documents (FADs).
Maintain strong working relationships with Regional and Global Hubs, and through the team provide appropriate support to implementing partners in relation to donor liaison.

Donor relationship, Partnership and External outreach

Build and maintain relationships with targeted institutional donor representatives, fund managers, and partners.
Establish contacts with new potential institutional donor representatives and key partners for joint bidding/design together.
Contribute to the development of innovative strategies for raising awareness of social and development issues and funding among new donors.
Build relationships with profit and non-profit organizations that have demonstrated interest in social programs.
Represent NP in events where there are opportunities to connect with institutional donors/ funding agencies to develop networks and relationships.
Contribute to team-wide communications and knowledge management, and participate in organisation-wide events and discussions on related topics/projects
Undertake other tasks reasonably expected of her/him

Duties Applicable to all staff

Actively work towards the achievement of the goals and mandate of Nonviolent Peaceforce.
Abide by and work in accordance with Nonviolent Peaceforce values and principles as provided in the Global Employee Handbook and existing policies.
Perform any other work-related duties and responsibilities that may be assigned by the line manager.

QUALIFICATIONS AND COMPETENCIES

Graduated in economics, social sciences, international relations/development, any relevant fields.
At least 5 years’ experience in programme/project development, program/business development and similar jobs in not for private organizations/NGOs/INGOs.
Knowledge of funding opportunities especially calls, formats and donor compliance in diverse institutional donors’/development partners, knowledge on development aid architecture is a plus.
Understanding of donor regulations and seeks solutions to ensure strategic and financially viable projects within donor regulations.
Demonstrated knowledge and experience of utilizing Logical Framework Analysis (LFA) and Results Based Management (RBM) in proposal preparation and writing, including budgeting principles and all aspects of proposal design.

SKILLS AND COMPETENCIES

Excellent English oral and written communication skills.
Excellent time management skills, able to lead processes and coordinate between a wide range of actors to meet deadlines.
Representational skills, able to present information concisely and effectively to external actors.
Ability to work in a multidisciplinary and multicultural environment.
Excellent people skills; team builder.
Coaching, mentoring, training and facilitation skills.
Strategist & critical thinking skill
Decision making and analytical skills

PREFERRED QUALIFICATIONS

Post-graduate degree in Law, Human Rights, peace building & conflict mediation and/ or management
Certificate or diploma course in peace building, conflict transformation or nonviolent peacekeeping.
NGO/ humanitarian work
Post-conflict/conflict area experience
Exposure to conflict context in BARMM

WORKING CONDITIONS

This position requires the successful applicant to relocate in Cotabato City
This may include frequent travels within and outside Philippines

APPLICATION PROCESS

Candidates meeting the above requirements are requested to submit a CV (max. 2 pages) and cover letter (max. 1 page), through our website detailing their experience and how they qualify for the Incomplete applications will not be considered.
Address application to: DELSY RONNIE, Head of Mission- Nonviolent Peaceforce
The closing date for applications is Friday, 16 August 2024 and can still be extended
Candidates may be selected before the closing date; apply early
As part of the recruitment process, shortlisted candidates may be asked to complete a technical assignment before participating in an interview

SPECIAL NOTICE

Nonviolent Peaceforce is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

Nonviolent Peaceforce acknowledges the duty of care to safeguard and promote the welfare of employees, contractors, volunteers, interns, communities we work with, and other stakeholders and is committed to ensuring safeguarding practice reflects statutory responsibilities and government guidance and complies with best practices in the Humanitarian and Development sector.NP expects all staff and volunteers to share this commitment through our code of conduct. We prioritise ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. NP also participates in the InterAgency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

NO FEE

We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check whether the role you are interested in is posted here on our website.

Keywords

Program Development Proposal Development Donor Compliance Grant Management Resource Mobilisation Stakeholder Engagement Communication Strategies M&E Systems Funding Opportunities Project Design Strategic Insights Donor Mapping