Program Operations Associate

About CPI

Climate Policy Initiative (CPI) works to improve the most important energy and land use policies around the world, with a particular focus on finance. CPI supports decision makers through in-depth analysis on what works and what does not. CPI works in places that provide the most potential for policy impact, including Brazil, Europe, India, Indonesia and the United States. Our work helps nations grow while addressing increasingly scarce resources and climate risk.

CPI is a small but dynamic organization, with a global reach and an entrepreneurial culture. We work hard to maintain an idea-driven, collaborative environment across all our teams. CPI’s team has significant experience in economics, finance, government, law and policy. You may refer to www.climatepolicyinitiative.org for further information on the work we do.

JOB SUMMARY

CPI is seeking a proactive and detail-oriented Program Operations Associate to provide critical operational support to our Brazil office. This position requires an independent and resourceful individual with strong organizational, communication and interpersonal skills. The position requires strong attention to detail, a high level of professionalism, and the ability to multitask projects simultaneously.

The Program Operations Associate will work directly with the Program Director and Program Manager to strengthen the program’s grant reporting systems and manage Monitoring and Evaluation (M&E) and Impact Assessment tasks for program grants. This position will also work closely with Finance and Operations staff in Brazil and globally to manage the project operations processes through IT-enabled information workflow systems.  The Program Operations Associate will be responsible for monitoring different programs and projects to ensure compliance with funding terms (along with Finance), monitor grant reporting as per funder requirements, monitor the progress of projects, and help identify pivots in programs/projects as needed.

PRIMARY DUTIES & RESPONSIBILITIES

• Provide project lifecycle support for the Brazil Program including:

• • Supporting the preparation of due diligence submissions and project proposals
  • Drafting consultant contracts
  • Support the administration of subgrant agreements including due diligence, financial oversight, and monitoring
  • Ensuring procurement compliance

• Track and review project progress against deliverables and outputs and advance/reimbursement requests to donors along with program team and project leads/managers

• Maintain accurate data on key project management platforms including Fluxx Grantseeker, Asana and Sage Intacct, working closely with project managers to monitor changes and maintain accurate records

• Support the implementation of internal project management policies and procedures

• Educate program staff to ensure accurate and compliant management of grants and contracts, adherence to donor regulations, local laws and regulations, and internal control procedures.

• Ensure excellent working relations with the granters/funders for all CPI Brazil projects and monitor grant utilization and resource allocation on internal workflow systems.

• Coordinate the preparation and execution of grant-specific reviews by working closely with Finance/ Operations teams and Program staff

• Implement and maintain robust M&E processes to ensure compliance with funder requirements

• Communicate and collaborate with CPI staff working around the globe.

QUALIFICATIONS & EXPERIENCE

• Demonstrated experience in providing administrative support to a fast paced inter disciplinary team. Experience working in an international and/or not-for-profit organization or in program administration is required
• Knowledge or experience with international donor grant and contract management and reporting is required.
• Experience of Microsoft Office Suite required.
• Experience of Fluxx, Grantseeker, Asana and/or Sage Intacct desirable.
• Written and spoken fluency in Portuguese and English is required.
• You are committed to CPI’s mission and values
• You have excellent oral and written communication skills
• You are a stickler for detail and have strong organizational skills
• You are capable of juggling multiple tasks and priorities at the same time and adhering to strict deadlines
• You are self-motivated and dependable with a passion for learning
• You are calm under pressure and perform all tasks with absolute professionalism.

Position Details

CPI is hiring for Program Operations Associate open immediately to be based in Rio de Janeiro, Brazil. The CPI team is currently working in hybrid/flexible WFH mode with two days a week in office, or as required. CPI in Brazil hires through the Pontifical Catholic University of Rio de Janeiro (PUC-Rio) and offers competitive salary and benefits commensurate with experience.

To apply

Click here to submit an application. With your application, attach two documents:

(1) CV/resume no longer than 2 pages; and

(2) a cover letter outlining why you want to work with CPI and how your skills and experience align with the above requirements.

Please submit your application by May 13, 2024. Applications will be reviewed on a rolling basis.

Only short-listed applicants will be contacted. Please add notifications@app.bamboohr.com to your contact list to ensure delivery of all correspondence from us.

Climate Policy Initiative is committed to diversity, equity and inclusion and we are working to embed DEI across every facet of our organization. We seek to establish a working environment where all board members, staff, volunteers, and contractors feel respected and valued regardless of gender, age, race, ethnicity, national origin, sexual orientation or identity, disability, education, or any other bias. We want to create an inclusive culture where all forms of diversity are openly valued as critical to the success of our organization and the achievement of our mission and vision.

If you have any support or access requirements, we encourage you to advise us at the time of application. We will then work with you to identify the best way to assist you through the recruitment process.

If you have any support or access requirements, we encourage you to advise us at the time of application. We will then work with you to identify the best way to assist you through the recruitment process.