Hivos is hiring a
Reports to: Global Program Manager
Period: 6 years, starting with a one-year contract
Location: Hivos Global Office, The Hague, the Netherlands
Hours: 36 hours a week (full-time)
Deadline: 10 December 2023
We are looking for a Program Finance Manager to manage and oversee finance aspects of the EU System for an Enabling Environment for Civil Society program_._ This new program has a budget of EUR 30 million, five global civil society partners and implementation across more than 80 countries supported through financial support to third parties (FSTP).
About the program
The EU System for an Enabling Environment for Civil Society (EU SEE) is a six-year program that will engage and support civil society organizations across more than 80 countries where civic space is under pressure. Through this program, we aim to improve the capacity and ability of civil society partners to detect and respond to situations of a deteriorating or improving enabling environment, and address and contribute to structural and systemic prerequisites for such an environment.
The EU SEE Monitoring Index, a civil society-led monitoring system designed to continuously assess the state of the enabling environment for civil society across all EU SEE partner countries, will be at the heart of the program. It will be complemented by a comprehensive Early Warning Mechanism to support the anticipation and rapid response to emerging threats and opportunities by civil society and diplomatic actors. In addition, the program will develop civil society partners’ capacity to promote an enabling environment for civil society and amplify their voices in national, regional and global fora through knowledge exchange, policy dialogue and advocacy.
Led by Hivos, the program will be implemented by a global consortium of civic space and democracy support organizations and networks, including CIVICUS, Democracy Reporting International, the European Partnership for Democracy, Forus and Transparency International. The consortium will closely collaborate with EU counterparts at Brussels and EU Delegation level, as well as EU Member States.
As the Global Lead of the program, Hivos is responsible for effective global coordination and oversight over all activities and partners, as well as for managing the EU SEE Secretariat and associated governance bodies.
This EU-funded project has a budget of EUR 30 million and will be implemented over a duration of six years.
The Program Finance Manager (PFM) leads and oversees all financial and budgetary aspects of the EU SEE from a strategic and operational perspective in line with donor guidelines and internal Hivos procedures. You are the first point of contact for consortium members, other Hivos colleagues and the donor on financial and budgetary matters relating to this program. You report to the Global Program Manager as well as to the Regional Finance Manager of the Hivos Hub Global Office Department.
You are responsible for overseeing budgetary cycles, monitoring program expenditure and resolving emerging issues. You are the first in line to safeguard financial assets by establishing financial policies, procedures, controls and reporting systems; overseeing cash and operating capital, monitoring cash flow and projections and preparing month-end and yearly financial statements at program level.
You ensure that financial management and donor requirements are met in accordance with internal processes and recognized financial standards and provide financial expertise and financial monitoring support to Hivos program staff and if needed to consortium and local partners in their finance/grant management responsibilities.
You are a key team member of the EU SEE Secretariat, where you collaborate closely with five Hivos colleagues and three additional partner staff. You report to and closely collaborate with the Global Program Manager, who is spearheading the entire program. Within Hivos’ Global Office, you closely collaborate with the Program Finance Team of the Hub Global Office and other departments.
Grant management and compliance
What we offer
In this position you will work at Hivos’ Global Office in the city center of The Hague. This is will be the primary location of the EU SEE Secretariat headed by you, with most other Hivos program staff to be located there as well.
Being part of the wider EU SEE consortium, you will be part of an international team with colleagues spread across the world.
We offer a contract for 36 hours per week based on Hivos Global Office labor conditions. The gross salary ranges from € 3.857 to € 5.132 per month based on a 36-hour work week.
We provide a laptop and travel expenses according to our commuting policies, as well as participation in our pension fund. Hivos additionally works according to a 50/50 schedule, which means you may work from home during half of your contract hours.
How to apply
Please submit a cover letter and CV by 10 December 2023 at the latest, by clicking on the ‘Apply here’ button. Applications will be reviewed on a rolling basis and early applications are encouraged. Only short-listed candidates will be contacted.
Background checks for final candidates
If you are selected for the final stage of the selection process, please note that professional references and a certificate of conduct (VOG) will be requested due to our Safeguarding Policy. Exceptions will only be made, if there is a local legislation prohibition or when the candidate is unable to obtain such a certificate due to activities on LGTBIQ+ and Human Rights. We may check social media - unless applicants state they do not wish us to do so. Accuracy of information in the curriculum vitae will also be checked.