Program Assistant

Duties and Responsibilities

• Create and manage standardized documentation to report on all ongoing activities of For Women
• Support the Executive Director and Executive Chair in reviewing and documenting prospective For Women projects and grants to support decision making on grantees
• Track project implementation performance
• Participate in field level review and audits of projects and grantees as needed
• Support preparation and drafting of the For Women annual report and quarterly updates on sources and uses of funds
• Provide research and writing support for Foundation reports and publications
• Respond to general e-mail inquiries about the Foundation and/or funding requests
• Perform all administrative aspects of funds tracking, including support with due-diligence and tracking in central database
• Processing payments, as necessary
• Managing internal and external communications
• Maintaining office calendars and sending out reminders of impending appointments
• Plan and coordinate logistics of all events and off-site visits
• Liaise as needed with CQC staff and facilitate communication with various stakeholders, including Board members, grantees, vendors, internal staff, etc.
• Ensure smooth operation and administration of office systems

Qualifications:

• Bachelor’s degree in business administration, international development, policy or other applicable field
• At least (2) to four (4) years of relevant work experience
• Ability to source and consolidate complex information
• Excellent analytical and communication skills
• A sincere commitment to the goals of the For Women Foundation and the ability/willingness to adapt as those goals evolve
• Ability to anticipate issues and problems in advance and propose possible solutions
• Proficient with database software, website tools (WordPress, MailChimp etc.) and in Microsoft Office Suite (Word, Excel, PowerPoint, email)
• Careful attention to detail
• Strong organizational and time management skills
• Ability to work independently
• Knowledge of/or work in a developing countries a plus

Location: DC area or Eastern US time zone