Program Assistant

Overview

NRDC is a non-profit environmental advocacy organization. We use law, science, and the support of 3.1 million members and online activists to protect the planet's wildlife and wild places and to ensure the rights of all people to clean air, clean water, and healthy communities. NRDC was founded in 1970 and our people helped write some of America's bedrock environmental laws, including the Clean Water Act and many of the implementing regulations. Today, our team of more than 700 lawyers, scientists, economists, policy advocates, communications experts, and others work across the United States and the globe from our offices in Bozeman, Montana; Chicago; New York; San Francisco; Santa Monica; Washington, D.C.; and Beijing.

NRDC is seeking a Program Assistant to work with the Nature Program team in our Chicago office or San Francisco office.

Position Summary

NRDC is seeking a Program Assistant to help support multiple Chicago and/or San Francisco office staff who work in NRDC’s Nature Program. The Program Assistant will provide administrative support to the team in a variety of capacities, including budget and grants management, invoice and contracts processing, scheduling of internal and external meeting, making travel arrangements, proofreading and preparing written materials, and performing basic research (as needed). On occasion, addressing general needs within these programs will require collaboration with program assistants in other NRDC offices. The work of NRDC’s Nature Program includes fighting to defend our nation’s bedrock wildlife laws, protecting pollinators and other keystone species from exploitation and toxic pesticides, and safeguarding our critical wild lands, waters, and oceans.

Responsibilities

• Serve as a critical member of the Nature Program team by providing general administrative and logistical support to Nature Program staff;
• Budgeting and accounting support including processing invoices and monthly expenses, tracking budgets, and maintaining contracts and financial records;
• Work with internal subject matter experts to coordinate grant proposals, renewals, and report submissions;
• Managing and maintaining paper and electronic filing systems and databases;
• Scheduling and organizing meetings and assisting with event planning and management, which may require working with external parties;
• Proofreading, formatting, and helping prepare and track legal documents, advocacy letters, reports, fact sheets, and other project materials;
• Researching questions related to advocacy as needed;
• Assist with the development and/or drafting of blogs and reports;
• Assisting the receptionist and other program assistants as needed;
• Occasional travel; and
• Performing other duties as assigned.

Qualifications

• Bachelor's Degree with at least 1 year of administrative experience, preferred.
• High degree of technical proficiency with Microsoft Office including Word, Excel, PowerPoint, and Outlook;
• Proactive, solutions-oriented, effective written and oral communicator, with the ability to solve problems and skillfully balance competing interests;
• Desire to contribute to the work of dynamic teams and pitch-in to take on discrete tasks when required;
• Strong interpersonal and active listening skills with a collaborative working style;
• Well-developed organizational skills, with an eye toward details, and proven ability to manage tasks and relationships in a complex/matrixed organizational structure;
• Ability to work both in a team setting and independently, organize and coordinate multiple tasks, set priorities, follow organizational procedures, and perform quickly and accurately under deadlines;
• Demonstrated commitment to principles of equity and inclusion, including contributing to an inclusive working and learning environment; and
• Commitment to NRDC’s  mission and values.

NRDC is committed to advancing diversity, equity, and inclusion, both in our work and in our workplace. We believe that celebrating and actively welcoming diverse voices and perspectives is essential to solving the planet's most pressing environmental problems, and we encourage applications from candidates whose identities have been historically under-represented in the environmental movement.

We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, gender, gender identity or expression, marital status, sexual orientation, national origin, citizenship, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

We offer competitive salaries, excellent benefits, and a supportive working environment. Salary is based on a nonprofit scale and is commensurate with skills and experience. For this position, the salary is $50,000 to $55,000.

Since March 2020, NRDC’s offices have been closed due to the COVID-19 pandemic. You will be associated with one of our offices, but until circumstances allow us to re-open, we will continue to support NRDCers with remote working arrangements.

To apply, visit www.nrdc.org/careers and upload your résumé and cover letter. Please mention where you saw this posting and upload any additional materials that showcase your abilities. Due to the high volume of applications, we will contact only those candidates we would like to interview. Please no phone calls, emails, or in-person résumé drop-offs.

If you experience technical problems while applying or if you are a person with a disability and need assistance applying online, please reach out to iCIMS Customer Care at 1-800-889-4422.

For more about NRDC, visit www.nrdc.org.

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