Procurement Advisor

SOS Children's Villages, founded in 1949, is the world's largest non-governmental organization focused on supporting children and young people without parental care, or at risk of losing it.

Child neglect, abuse and abandonment is everywhere. Families are at risk of separation. Locally led, we work in more than 130 countries and territories to strengthen families who are under pressure so they can stay together. When this is not in a child or young person's best interests, we provide quality care according to their unique needs.

Together with partners, donors, communities, children, young people and families, we enable children to grow up with the bonds they need to develop and become their strongest selves. We speak up for each child's rights and advocate for change so all children can grow up in a supportive environment.

Location: Vienna or Innsbruck, Austria

Duration: Unlimited, Fulltime

Mission

The purpose of the procurement team is to establish a homogenous framework for purchasing goods and services as well as managing contractual and supplier relationships. It structures procurement rules, roles and responsibilities, processes and relevant activities. It aims to ensure that all related rules, roles, responsibilities, processes and activities are the result of transparent, objective, time and cost-effective decision-making and risk management. Furthermore, it sets the appropriate level of review, approval and documentation.

The procurement team, moreover, supports the regional and national offices in introducing their adapted procurement rules and coordinates a global procurement network to exchange continuously experiences in order to improve rules and procedures.

With the roll-out auf the Procurement Module within SOS Connect, the procurement team becomes the role of a global supporter in this area as well.

Tasks & Responsibilities

• Procurement Officer:

  • Acting in the role of a Procurement Officer as described in the Procurement Instruction to support others during the procurement processes

• Supplier management

  • Acting as the main point of contact for suppliers and the internal stakeholders related to procurement activities.
  • Validate and approve contractor purchases to ensure compliance to the process
  • Evaluate regularly suppliers in quality, sustainability, volume, and deliverables

• Contracting

  • Negotiate and maintain commercial and legal agreements with external vendors to secure advantageous terms

• Risk management

  • Conducting due diligence and risk evaluations on new suppliers according to the company’s policies on trade sanction and anti-corruption due diligence.
  • Create a risk framework with internal audit and legal to identify, assess, manage, and mitigate financial and non-financial risks.

• Central operative purchasing

  • Monitoring and control of central purchasing, which is carried out by the team using the Dynamics 365 Procurement Module in the SOS Connect system.
  • Choose appropriate suppliers and applying procurement processes along with the procurement team.

• Communication and support

  • Perform internal trainings and communication activities to support the procurement team’s competence development on responsible sourcing
  • Develop and maintain collaborative working relationships with the Legal team and other key stakeholders

• Global Procurement

  • Participation in the regular meetings of the regional and country procurement managers - Federation exchange and request information on central strategic considerations and regional requirements

• Facility Management

  • As requested, support facility management in contractual relationships

Requirements

• A minimum of 3- 5 years of proven experience with similar procurement position
• A Bachelor’s or Master's degree in economics, procurement, logistics or business administration or comparable business experiences
• Thorough understanding of the procurement strategy and knowledge and experiences in contract law
• Strong procurement and buyer’s skills
• Strong analytical and negotiation skills
• Highly organized and results driven person
• Advanced knowledge of contract law
• Cross functional and a global mindset
• Training and facilitation skills
• Basic understanding in IT and technical issues
• Excellent English and German written and oral skills
• EU citizenship or eligibility to work from Austria as work location

We offer

• A diverse range of interesting tasks in a leading INGO multicultural working environment
• As a responsible employer we provide a range of training schemes and encourage educational enhancement
• A salary that will be commensurate with experience and qualifications
• 14 salaries/year
• Overtime – does not get lost and can be taken as hours off
• Home-office possibility
• Possibility to work from abroad max 25% of your working time
• 25 days of paid annual leave
• Choice between Innsbruck and Vienna office

If you are interested in this position, please submit your detailed application in English by 5th February 2023 at https://careers-sos-kd.icims.com