PH - Administrative Support Assistant/ Receptionist

Department: Office Management

Job Location: Manila Office, Philippines

Reporting to: Senior Business Support and Office Administration Manager – Southeast Asia

Travel required: None

Company Overview:

A world free of fossil fuels. If you share our vision, then join us on our mission.

This is your opportunity to make a real difference in averting the climate crisis, in an organisation that is at the forefront of the global transition to renewable energy.

Mainstream Renewable Power is a recognised global leader in renewable energy; and the pride we all get from developing, constructing and operating our projects is one reason why we are officially recognised as a Great Place to Work.

Now we are looking for people who can power our progress to a new level. If you want to make a real difference in the world, working with our extraordinary team across six continents, check out our newly created role.

Summary of Role:

Mainstream Renewable Power is looking for an Administrative Support Assistant or a Receptionist to assist the Senior Business Support and Office Administration Manager – Southeast Asia with administrative tasks across the business in Philippines.

What You Will Do:

• Organizing and maintaining files so they are available to internal stakeholders.
• Performing general bookkeeping
• Assist in the preparation of regularly scheduled reports.
• Assist in the submission and reconcile expense reports.
• Assist in booking and coordinating travel for local and international colleagues.
• Maintaining office supply inventory by checking stocks regularly to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies to ensure supplies are available and organized at all times.
• Receive and refer guests at the reception.
• Answering phone calls and directing the caller to the appropriate personnel, department, or voicemail to ensure all calls are addressed.
• Greet and assist visitors. Provide general support to visitors.
• Assist in the preparation and monitoring of vendor invoices.
• Assist in the process of preparation and completion of documents needed for project compliance and reporting.
• Submit monthly reports to the Senior Business Support and Office Admin Manager such as PH travel arrangements, office inventory, etc.
• Maintain polite and professional communication via phone, e-mail, and mail.

What We Require:

• Associate or College Degree in a related field.
• One to two years prior administrative experience is an advantage.
• Strong multitasking and organizational skills
• Knowledge of office management systems and procedures
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Ability to work a flexible day, if required
• Comfortable working autonomously.

Why you really should click that button 👇

We offer you the opportunity to work in a dynamic and entrepreneurial organisation, to be part of a diverse workplace with regards to gender, age and cultural background in the most exciting industry in the world today. You will receive a very competitive total benefits package including an excellent base salary, bonus scheme and share options.

Career development

• Training opportunities
• Secondment and relocation opportunities
• Career progression (16% promotions across the Group in 2021)

Shared financial success

• A competitive, industry benchmarked and cost-of-living linked salary, reviewed annually
• Annual bonus
• Share options

Work/life balance

• Hybrid working arrangement may be considered

True diversity & inclusion

• Equal opportunity targets
• GWEC Women in Wind and Mainstream Women in Renewables programmes
• You can be you, whatever your gender, colour or sexual orientation

Care for health & wellbeing

• Generous health insurance coverage and allowance where applicable

These are just some of the reasons why we are officially certified as a Great Place to Work.

Apply for this job now and see how we can energise your career!