Payroll & Total Rewards Specialist

Mennonite Economic Development Associates (MEDA) invites applications for a Payroll & Total Rewards Specialist to join our dedicated and talented team in our mission to create business solutions to poverty!

MEDA’s work is built on a foundation of Mennonite business roots and faith-based values, within the global context of the UN Sustainable Development Goals. We believe business solutions are effective interventions to address poverty. Through a market-systems approach and strategic partnerships, MEDA enables access to finance and provides business and technical expertise to build transformative agri-food market systems that create decent jobs, allowing traditionally excluded groups to become active participants in a sustainable economy. MEDA welcomes all who share our values and want to join us in our mission. To find out more about MEDA, please visit our website at www.meda.org.

POSITION SUMMARY

The Payroll & Total Rewards Specialist supports the implementation, administration and continuous improvement of MEDA’s global Total Rewards programs.

This role will assist in ensuring timely and accurate execution of payroll and benefits processes, data analysis and reporting while maintaining systems and records. This includes preparation of in-house, full cycle, semi-monthly and monthly payroll and group benefit administration for Headquarters (HQ) and regional employees.

In addition, the Payroll & Total Rewards Specialist will provide support to the People & Culture department on compensation and job evaluations, employee documentation, policy administration and other projects as needed.

Job Status: Full-time

Start Date**:** As soon as possible

Location(s): Senegal (preferred) or Ghana

MAIN RESPONSIBILITIES INCLUDE:

_
Payroll & Benefit Administration (45%)_

• Complete full cycle semi-monthly and monthly payroll for salaried HQ and regional employees
• Administer monthly payroll for global regional staff through global payroll providers and employer of records (EORs)
• Assist with year-end payroll reporting including tax documents and annual benefit reporting in North America (US ACA reporting and CDN dental reporting)
• Manage payroll and benefit enrollment, termination, revision and systems
• Prepare, reconcile and track benefit invoices for payment
• Support annual benefit renewal, open enrollments and mandatory notices
• Answer employee questions on payroll and benefit administration

Compensation & Job Evaluations (10%)

• Assist in job evaluation exercises, maintain job description library, and gather market data
• Support Global Total Rewards Manager on annual salary increase process including collection of CPI data and preparation of salary increase letters

Employee Records & Document Administration (25%)

• Assist in drafting, maintaining and updating job descriptions
  Maintain accurate, up-to-date and complete employee records and files in Bamboo HR and SharePoint
  Ensure proper documentation of all payroll and benefit related items to support audit compliance
• Administer time-off tracking and leaves in BambooHR
• Monitor and administer documentation related to job evaluation requests and internal promotions
• Draft employee letters, amendments and end of employment documentation

Policy Administration & General People & Culture Support (20%)

• Administer and support global Total Rewards policies and improvements
• Support corporate culture and employee experience including assisting in onboarding as required
• Assist in preparing employee communication relating to Total Rewards initiatives
• Provide assistance to the Global Total Rewards Manager for special projects

Additional duties and/or requirements as assigned

REQUIREMENTS

Education: Bachelor’s degree in Human Resources, Business Administration or related field

Experience:

• Minimum 4 years of experience in payroll and benefits administration
• Strong attention to detail and organizational skills
• Ability to manage competing priorities while meeting deadlines
• Excellent written and verbal communication skills
• Fluency in English and French both written and spoken is a strong preference
• Discretion and sensitivity in handling confidential information
• Collaborative workstyle with skills in building and maintaining relationships
• Working toward Payroll Compliance Practitioner (PCP) or equivalent certification an asset
• Experience with HRIS systems (BambooHR) and payroll platforms (ADP) preferred
• International NGO or multi-country payroll experience is an asset
• Appreciation and support of MEDA’s faith, vision and values
• Appreciation and support of MEDA’s faith statement, values and goals
• Ability and willingness for frequent travel to developing countries
• Excellent communication and interpersonal skills

APPLICATION DEADLINE: May 2, 2025 @ 4:00 pm EDT.

MEDA welcomes and encourages applications from all genders, backgrounds, religions, cultures, nationalities and abilities. Accommodations are available on request for candidates with disabilities taking part in the selection process.

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