(Part-time) Assistant Accounts Officer

Innovative Human Rights NGO Seeks Assistant Accounts Officer in Kuala Lumpur

About Asylum Access

We are human rights advocates who support forcibly displaced individuals and communities as they reclaim their rights, agency and power. Our unique combination of legal empowerment, policy advocacy and global systems change creates conditions in which refugees can live safely, move freely, work legally and go to school. Our work transforms the traditional approach of endless humanitarian handouts to a sustainable solution that honours refugees’ freedom, dignity and autonomy, and equips them to make choices about their own lives.

Asylum Access’ global team and family of local civil society organisations advocate to make human rights a reality for refugees throughout Africa, Asia and Latin America. Our national organisations are led and staffed primarily by community members in those countries, and there is strong mutual trust and respect between us and our clients. On the international stage, we work with established institutions to shift the global system to better uphold and promote refugees’ human rights. We can help catalyse and lead systemic transformation because, uniquely among NGOs in the refugee response sector, we focus exclusively on rights and governance.

Department Description

The Operations department manages a diverse workforce within the organisation to ensure efficient day-to-day operations. The main focus of the Operations team is to foster team unity and boost the organisations’ day-to-day efficiency. Straddling assistance across all departments, the day to day functions of the department include strengthening human resources and organisational policies, creating and updating records and managing databases of personnel, financial and other data, assisting budgeting and bookkeeping procedures amongst other tasks.

Position Description

The Assistant Accounts Officer’s duties may include, but are not limited to:

• Perform daily accounting operations including receivables, verifying and processing of invoices and payments, and statement of accounts reconciliation;
• Maintain organised documentation and filing of records to support all accounting entries;
• To perform timeliness and accuracy of financial data entries into accounting systems are in compliance with internal procedures and regulatory requirements;
• Handle bank-related transactions including monitoring of bank balances, preparation remittances via online and/or cheque payments to suppliers & staff;
• Assist in monthly/annual budget planning;
• Assist in monthly grant allocation and reporting;
• Assist in staff Finance & Accounting trainings (Eg: Onboarding, refresher trainings);
• Assist audit and account seniors in carrying out audit / account tasks;
• Assist with any other related tasks as and when required by the Finance & Accounts Coordinator.

Reports to: AAM Finance & Accounts Coordinator

Minimum Qualifications

• Candidates must possess at least a Part/Full LCCI Higher, Diploma Accountancy or equivalent;
• Required language proficiency: Bahasa Malaysia, English;
• Experience in accounts payable and invoice processing function is preferred;
• Knowledge in SAP Concur & Oracle Netsuite will be added advantages;
• Sound knowledge of computer-based systems including Microsoft Office;
• Strong communication skills;
• Able to work independently with minimum supervision, hardworking, attention to details, honest & professional;
• Able to work 20 hours per week physically in office.

Salary and Benefits

The position comes with a competitive nonprofit salary, and a robust benefits package including paid time off and professional development funds. The monthly basic salary is MYR 1,800 - MYR2,000.

Hours and Location of Work

The Assistant Accounts Officer is expected to be at work for 20 hours per week, between the hours of 9am and 5pm, between Mondays to Fridays. Work will be conducted in the AAM office based in Kuala Lumpur, Malaysia.

Start Date: March 2024

Application Instructions

Send your resume and a cover letter via Asylum Access online portal BambooHR. In your cover letter, please describe your reasons for applying, relevant qualifications, preferred start date and how you learned about this position. The candidate must be locally based in Malaysia.

Incomplete applications will not be considered. The final deadline for applications is on 19th February 2024 or until the position is filled.

* Please note that only shortlisted candidates will be contacted for the recruitment process.

Asylum Access is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We value the expertise of those who have experienced displacement, and encourage people with such lived experience to apply. For more information about our organisation, visit www.asylumaccess.org_._

Keywords

Assistant Accounts Officeraccounting operationsreceivablesinvoicespaymentsdocumentationfilingfinancial data entriesbank transactionsbudget planninggrant allocationauditLCCI HigherDiploma AccountancyBahasa MalaysiaEnglishSAP ConcurOracle NetsuiteMicrosoft Officecommunication skillsnonprofit salarypaid time offprofessional developmentKuala LumpurMalaysia