Office Manager & HR Administrator

A top environmental commodities trading firm is looking for an energetic Office Manager & HR Coordinator to cover a maternity leave from September to March (30h/week).

If the person is a good fit with Vertis and interested in the carbon markets and environmental finance, there is always the possibility to join the team in another position after 6 months.

Office Manager & HR Administrator (maternity cover)

Position based in Brussels, Belgium

Our mission at Vertis is to inspire and empower businesses to make the transition to a low-carbon economy. We have been a pioneer in the carbon markets since 2001 and our drive is relentless to move the world towards a greener future. We are founded and headquartered in Budapest, but have large international operations with hubs in Brussels, Madrid, and Warsaw.

More about the role:

The job is for our Brussels Office, which currently has around 30 employees. We are looking for an energetic and well-rounded individual, who can manage a wide array of tasks and all aspects of the office administration, HR, and events organization.

What will you do:

• Accounts payable - ensure that all invoices received by the Company and are related to general operations are properly approved, filed, paid on time, and forwarded to accounting.

• Responsible for the follow-up with the office providers, namely office rental, insurance, parcel, telephone and internet, bank, courier, association memberships, etc., (an ongoing task)

• Food, stationery, flowers, and ordering office supplies (once a week)

• Collect and send materials/ contracts and other documents to VEF clients (once a week)

• Responsible for assisting, and controlling the expense reports of all Brussels personnel (once a month)

• Manage the annual warrant process

• Responsible for coordinating Brussel’s payments (an ongoing task)

• Planning the arrival of a new employee, coordinating the new equipment, and handing over the welcome pack, including activating new mobile lines, arranging new corporate credit cards, and providing new employees with an office key (during the week of arrival and upon arrival)

• Ensure for all leaving employees, all equipment is collected, including laptop, monitor (if applicable), mobile phone, credit card, and office key; (on the day of leaving)

• Send, register, and receive IT devices between hubs, keep inventory (occasionally)

• Help IT department solve local issues (occasionally)

• Organize visits to a notary, apostille if necessary (occasionally)

• Assist marketing in the coordination of events, eg. catering orders, marketing agencies, etc. (occasionally)

• Car management (an ongoing task)

• Support relocation of staff in the office, visa, registration to commune, registration into the BE system, follow-up on working rights: holidays, bank holidays.

We think you might be good for the role if:

• Native French, good command of English
• At least 2 years of experience as an HR & office manager
• Good interpersonal and communication skills
• Strong problem-solving skills and analytical abilities
• Strong organizational and time management skills, and ability to prioritize
• Strong Microsoft Office skills
• Good attention to detail
• Excellent written and verbal communication skills

Our benefits and perks 🏆

• The opportunity to join a top player pioneer in environmental certificates trading on an incredible growth trajectory

• Work for an inspiring vision for a more sustainable future

• Work among a diverse team of passionate, and high-caliber individuals located across the world

• Great career development opportunities

• We have a hybrid and flexible work from office policy

• Team events to bring our people to amazing destinations across Europe

• A competitive salary, and local benefits.

• You can sleep well at night knowing you are helping organizations toward a greener future

Vertis complies with all GDPR requirements and we keep your personal data in our database for no more than 1 year. For more information on Vertis Environmental Finance, please visit vertis.com/jobs.