Office Manager and HR administrator

Office Manager and HR Administrator (Part-time)
Warsaw Office

Join a Growing Environmental Commodity Trading Firm and Support the Transition to a Low Carbon Economy!

Our mission at Vertis is to inspire and empower businesses towards a low carbon future. Since 2001, we've led the way in carbon markets and continue to drive change across Europe.

This part-time position requires on-site presence four days a week, with the flexibility to work from home one day. The role offers a stable and clearly defined scope of responsibilities, ideal for individuals looking for a consistent and reliable role. You’ll be part of a supportive team where the tasks are manageable and varied. The position suits candidates who appreciate a straightforward environment with clear expectations, where there is room to contribute meaningfully without the need for high complexity or constant pressure.

Please apply ONLY if you satisfy the below requirements and with an ENGLISH language CV.

RESPONSIBILITIES:

• Responsible for the follow-up with the office providers, namely office rental, insurance, parcel, telephone and internet, bank, courier, association memberships, etc.,

• Manage, coordinate office related projects (eg. renovation, lease)

• Initiate supplier payments from various bank accounts, manage bank accesses, account opening processes

• Serve as the Prevention Officer, manage local inspections

• Food, stationery, flowers and ordering office supplies

• Collect and send materials/contracts and other documents to Vertis clients

• Organizing the arrival of a new employee, including coordinating IT equipment, preparing and distributing the welcome pack, arranging for new corporate credit cards, and providing office keys to the new hires

• Coordinate and assist with travel arrangements for members of the Executive team

• Plan, coordinate local HR engagement events, team buildings, budget tracking

• Ensure for all leaving employees, all equipment is collected, including laptop, monitor (if applicable), mobile phone, credit card and office key

• Send, register and receive IT devices between hubs

• Help IT department solve local issues

• Organize visits to a notary, organizing apostille

• Assist marketing in the coordination of events, eg. catering orders, marketing agencies etc.

• Car management

REQUIREMENTS:

• Native in Polish, fluent in English
• Regular attendance in the office 4 days per week
• 1-2 year experience as office manager, administrative, or assistant experience is appriciated
• Good interpersonal and communication skills
• Strong problem-solving skills and analytical abilities
• Strong organizational and time management skills, and ability to priotitize
• Strong Microsoft Office skills
• Good attention to detail
• Excellent written and verbal communication skills

WHAT WE OFFER:

• Work in the exciting and fast-growing environmental commodity and trading space.

• Competitive salary reflecting your expertise.

• Private health care for your well-being.

• Home office opportunities for flexibility.

• Complex induction training designed to equip individuals with the necessary skills and knowledge to proficiently execute their job responsibilities

• Be part of a talented and dedicated team of specialists.

• Stimulating, high-calibre, and international work environment, with regular employee events.

• Sleep well at night, knowing you are contributing to a greener future.

Vertis complies with all GDPR requirements. For more information on our data protection policy, please visit https://vertis.com/privacy-policy-recruitment/.

Vertis provides equal employment opportunities to all qualified candidates and employees. Our policy is clear: there shall be no discrimination on the basis of age, disability, sex, race, religion or belief, gender reassignment, marriage/civil partnership, pregnancy/maternity, or sexual orientation. We value a diverse workplace and encourage individuals from all groups and backgrounds to apply. Selection for roles will be based on individual merit alone.

Shall you have concerns about the objectivity or transparency of your application process, we invite you to report it to ehtics@vertis.com

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