Office Manager & Executive Assistant

Job Summary:

The Office Manager & Executive Assistant is responsible for planning and overseeing all administrative support and office services for the Li-Cycle. This includes travel arrangement and executive calendar management. The Office Manager & Executive Assistant is also required to maintain confidentiality and professionally interact with employees, management and all stakeholders of the organization. Other duties may be assigned as required.

Primary Responsibilities:

• Provide direct administrative and maintain work schedules, calendars to APAC president.

• Arrange travel accommodations for local team members, for required business trips in an economical and timely fashion, including air fare, hotel bookings, car rentals, etc.

• Coordinate logistics of team programs including meetings, seminars, workshops, special projects, and events

• Arrange and attend team meetings; take, distribute, and archive meeting minutes and/or diaries.

• Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.

• Receive and screen all inbound telephone calls, e-mails, and visitors for the executive office.

• Ensure adequate supplies of office stationery, general office supplies, office furniture, and other equipment.

• Coordinate office seating arrangements for business units and with IT and HR coordinate and assign desks, phones, and other assets as required.

• Manage janitorial, cleaning, repair, and maintenance service provider contracts and service level agreements.

• Receive incoming mail and review, evaluate, and distribute priority correspondence for team.

• Troubleshoot and/or escalate office administration issues.

• Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other persons.

• Perform other duties as assigned.

Job Qualifications:

• Diploma or above degree in Business Administration, or relevant discipline, required.

• 5-7 years of direct work experience in an office management and executive assistant capacity.

• Proven experience in executive calendar management.

• Strong knowledge of Microsoft Office products, including Outlook, Excel, Word, and PowerPoint.

• Strong written and verbal skills to communicate with all levels of the organization and its executive team.

• Able to maintain filing systems, databases, and minutes management.

• Excellent analytical and problem-solving skills.

• Meticulous records maintenance skills.

• Superior telephone manners and strong interpersonal skills.

• Proven organizational and time management skills

Core Competencies:

• Exceptional ability to get along with staff, management and other stakeholders and be part of a strong team.

• High-level of integrity and dependability with a strong sense of urgency and results-orientation.

• Proactive self-starter with an 'owner's mindset'.

• Consistently delivers quality work on time, with a strong attention to detail.

• Exceptional oral communication, writing and editing skills.

• Motivated, methodical, and optimistic.

• Demonstrated interest in cleantech, electric vehicles or renewable energy a plus.

Benefits of Working for Li-Cycle:

• High impact work: as a core member of the team, you have the opportunity to take a primary lead role and make a significant impact
• Global environmental impact: we are a clean technology company with a mission to reduce CO2 emissions globally to ensure a sustainable future for the environment
• Passionate team: we are pushing boundaries and are passionate about everything we do

#Li-Remote