Vertis is hiring an
Position based in Warsaw, Poland
Our mission at Vertis is to inspire and empower businesses to make the transition to a low-carbon economy. We have been a pioneer in the carbon emissions markets since 2001 and our drive is relentless to move the world towards a greener future. We are founded and headquartered in Budapest, but have large international operations with hubs in Brussels, Madrid, and Warsaw.
We are looking for an energetic Office Manager (20h/week) for our Warsaw Office. We are looking for a well-rounded individual, who can manage a wide array of tasks and all aspects of the office administration. This person will also help the team with the set up of our new amazing office located in Warsaw Financial District.
Please apply ONLY if you satisfy the below requirements and with an ENGLISH language CV.
🌟 More about the Role and Core Responsibilities
Accounts payable - ensure that all invoices received by the company and related to general operations are properly approved, filed, paid on time, and forwarded to accounting.
Responsible for assisting, and controlling the expense reports of all personnel in Poland, and coordinating Poland's payments - invoices
Responsible for the follow-up with the office providers, namely office rental, insurance, parcel, telephone and internet, bank, courier, association memberships, etc.
Food, stationery, flowers, and ordering office supplies
Help with our Warsaw new office set-up
Collect and send materials/ contracts and other documents to Vertis clients
Planning the arrival of a new employee, coordinating the new equipment, and handing over the welcome pack
Ensure for all leaving employees, all equipment is collected
Send, register, and receive IT devices between hubs, keep inventory
Help IT department solve local issues
Assist marketing in the coordination of events, as catering orders, marketing agencies, etc
Support relocation of staff in the office, visa, registration to commune, registration into the Polish system, follow-up on working rights: holidays, bank holidays.
We think you might be good for the role if:
Our benefits and perks 🏆
Vertis complies with all GDPR requirements, and we keep your personal data in our database for no more than 1 year. For more information on Vertis Environmental Finance, please visit vertis.com/jobs.