Office Manager

Description

The Position

Do you dream about creating a more sustainable future? At Uplight, we are motivating energy users and providers to accelerate the clean energy ecosystem. Working with over 90 of the world’s leading electric and gas utilities, Uplight provides an end-to-end customer energy experience. Uplight delivers personalized experiences that customers have now come to expect–improving satisfaction, increasing revenue, reducing the cost to serve, and contributing to carbon reduction goals. We are B Corp certified, enabling us to put our values into action by not only making decisions for the benefit of our shareholders, but also for our customers, environment, employees, and community.

We are seeking an Office Manager to join our team and help us achieve our ambitious goals for our business and the planet.

As part of the People Team and a key Workplace member, you'll be responsible for the day-to-day management of Uplight's Boulder office. As the Office Manager, you will manage the relationship between property managers, facility maintenance teams, and other external vendors. You will ensure employees have what they need to be engaged and successful at the Boulder location. In addition, you will be the face of Uplight's Boulder office (Uplight's headquarters), welcoming and greeting guests, ensuring employees, vendors, and guests have secure access to the office, and ensuring the facility's overall security, following our SCO2 control requirements.

What you get to do:

• Manage all internal and external vendor relationships.
• Maintain a direct relationship with Property Management
• Onboard (Workplace-focused) all new employees in person and virtually
• Ensure SOC2 workplace controls are performed with accuracy and diligence through ticketing systems; all employees and contractors
• Facilities security management, including issuing employee and visitor physical access credentials and ensuring a safe and secure office environment
• Purchase groceries, supplies, and other items for employees or the facilities as needed for the Boulder office. Maintaining the workplace budget and ensuring we are aligned with our B-Corp values when purchasing office and facility supplies.
• Maintain a professional and clean office environment
• Welcome and greet visitors, vendors, and other guests
• Timely and accurate management of our Workplace ticketing system, Fresh Desk
• Prioritize and quickly carry out office help requests throughout the day
• Oversee the office culture and assist with culture and engagement projects and events
• Manage and schedule large group meetings as needed
• Provide occasional administrative assistance as needed
• Mail and shipping requests
• New Hire swag shipping
• Workplace Expense Reporting (Concur system)
• Employee In-person Gatherings - including dispersed Uplight employee communities
• Workplace Intranet maintenance
• ERG partnership with special events
• Typical hours: Monday - Friday / 8 AM -5 PM

What you bring to Uplight:

• You are a passionate go-getter that believes no task is too small
• You enjoy hands-on work that requires juggling multiple tasks at one time
• You are enjoy a fast paced environment
• You can carry yourself with maturity and professionalism
• You are an organized person who pays attention to details
• You enjoy taking care of others and make yourself approachable and available to employees
• You bring positive energy to the office and those around you
• You are an expert communicator, written and verbal
• You can travel within the Boulder community to run errands
• You can work both at a desk and on your feet throughout the day, as well as lift a minimum of 10 pounds comfortably

Bonus Points:

• Event and/or catering experience
• Experience mentoring other team members

Don’t meet every single requirement? Studies have shown that women, marginalized genders and people of color are less likely to apply to jobs unless they meet every single qualification. At Uplight we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

What makes working at Uplight amazing:

In addition to all the standard medical and dental benefits, that kick in Day 1, we are:

• Proud to be over 500+ purpose-driven individuals helping to create a more sustainable planet.
• Committed to the environment, our employees, and our communities.
• Focused on providing cross-functional work, collaboration, and development.
• Committed to taking our work and mission seriously and….we love to laugh!

We also provide:

• 401k Match
• Medical, vision, and dental insurance
• Monthly wellness stipend
• Peer to peer recognition program
• Management by objectives bonus plan
• Innovative flexible time off policy
• Exceptionally collaborative and cool office spaces

Salary Range: $45,000 to $55,000

In accordance with the Colorado Equal Pay for Equal Work Act, the approximate annual base compensation range is listed above. The actual offer, reflecting the total compensation package and benefits, will be determined by a number of factors including the applicant's experience, knowledge, skills, and abilities, as well as internal equity among our team.

Uplight provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race (including hair texture and hairstyles), color, religion (including head coverings), age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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