Office Manager

Office Manager

Position based in Warsaw, Poland

Our mission at Vertis is to inspire and empower businesses to make the transition to a low-carbon economy. We have been a pioneer in the carbon emissions markets since 2001 and our drive is relentless to move the world towards a greener future. We are founded and headquartered in Budapest, but have large international operations with hubs in Brussels, Madrid, and Warsaw.

The role

We are looking for an energetic Office Manager (20h/week) for our Warsaw Office. We are looking for a well-rounded individual, who can manage a wide array of tasks and all aspects of the office administration. This person will also help the team with the set up of our new amazing office located in Warsaw Financial District.

Please apply ONLY if you satisfy the below requirements and with an ENGLISH language CV.

🌟  More about the Role and Core Responsibilities

• Accounts payable - ensure that all invoices received by the company and related to general operations are properly approved, filed, paid on time, and forwarded to accounting.

• Responsible for assisting, and controlling the expense reports of all personnel in Poland, and coordinating Poland's payments - invoices

• Responsible for the follow-up with the office providers, namely office rental, insurance, parcel, telephone and internet, bank, courier, association memberships, etc.

• Food, stationery, flowers, and ordering office supplies

• Help with our Warsaw new office set-up

• Collect and send materials/ contracts and other documents to Vertis clients

• Planning the arrival of a new employee, coordinating the new equipment, and handing over the welcome pack

• Ensure for all leaving employees, all equipment is collected

• Send, register, and receive IT devices between hubs, keep inventory

• Help IT department solve local issues

• Assist marketing in the coordination of events, as catering orders, marketing agencies, etc

• Car management

• Support relocation of staff in the office, visa, registration to commune, registration into the Polish system, follow-up on working rights: holidays, bank holidays.

We think you might be good for the role if:

• Fluent English and Polish
• At least 2-3 years of experience as Office Manager
• Excellent written and verbal communication skills
• Problem-solving skills and analytical abilities
• Strong organizational and time management skills, ability to prioritize
• Experience with Microsoft Office
• Good attention to detail

Our benefits and perks 🏆

• The opportunity to join a top player pioneer in environmental certificates trading on an incredible growth trajectory
• Work for an inspiring vision for a more sustainable future
• Work among a diverse team of passionate, and high-caliber individuals located across the world
• Great career development opportunities
• Team events to bring our people to amazing destinations across Europe
• A competitive salary, and local benefits.
• You can sleep well at night knowing you are helping organizations toward a greener future

Vertis provides equal employment opportunities to all qualified candidates and employees. Our policy is clear: there shall be no discrimination on the basis of age, disability, sex, race, religion or belief, gender reassignment, marriage/civil partnership, pregnancy/maternity, or sexual orientation. We value a diverse workplace and encourage individuals from all groups and backgrounds to apply. Selection for roles will be based on individual merit alone.

Shall you have concerns about the objectivity or transparency of your application process, we invite you to report it to ehtics@vertis.com

Vertis complies with all GDPR requirements, and we keep your personal data in our database for no more than 1 year. For more information on Vertis Environmental Finance, please visit vertis.com/jobs.