Office Management Team Lead

Can you create order in chaos and do you enjoy making sure everyone has what they need? We are looking for someone that can build and globalize our administrative processes, helping to tie our community of people together at the same time. If this sounds like you then you might be the right person for the Office Management Team Lead role!

The Company

We are a fast-growing non-profit social enterprise with offices in the Netherlands, Portugal, South Africa, Kenya, and Ethiopia. Triggerise builds digital platforms that motivate users - primarily young women and adolescent girls - to make positive choices. We work together with local communities and use nudges like reminders, discounts, and reward points to encourage our users to access and use health products and services. We also support our users in becoming entrepreneurs and adding value to their economies. You can check more about being a part of the Triggerise here.

All of our Triggerise offices are comfortable, open spaces filled with enthusiastic, international colleagues. Whether you are working from our biggest office in Nairobi, the fast-growing office in South Africa, or from home, our people are young and our culture is global and dynamic. Our work environment is fast-paced, informal, and friendly. You can learn more about the work we do here.

We are a mostly remote company, but for this role, we are looking for applicants based in Cape Town or Johannesburg.

The Job

Triggerise has offices in 6 countries and remote employees in another 6. We are looking for someone that can bring all the things that make up admin together in a great experience for our employees. You organise this together with your team of local administrators and our Travel and Procurement Officer. When you manage your team, we want you to be the custodian of how we work and of the quality of support we deliver. You also coordinate anything that needs to happen on a global level.

Responsibility areas:

• Administration - you oversee local administration globally. You ensure all the needed paperwork is done as needed and you coordinate things like health and safety globally. You will be the only admin person based in South Africa, so you need to take on the local admin tasks there in addition to your global role.
• Employee lifecycle - you make sure that our employees get great support at fixed points in the employee lifecycle, like birthdays, anniversaries, onboarding, offboarding etc.
• Community - you organise a cohesive series of online and in person events and other practices aimed at informing our people internally and building our community.
• Travel - you coordinate larger traveling events to ensure smooth running and cost effectiveness
• Procurement - you are the custodian of these processes and ensure our people get practical support whilst following necessary regulations
• Tools - as a global organisation, how we use our tools is important, because that's how we connect. You manage some of our existing tools (Asana, Slack) to make sure we all use them in the same way

About you

You are a very practical and organised person that likes to make sure others have what they need. You love creating order from chaos. You can relate to different people from anywhere - our employees come from different backgrounds and are spread across the globe, and the same goes for your team. You are a logical thinker and you can think ahead about consequences of actions. You are personable, a good communicator and you create relationships easily, but you are also not afraid to push back if needed.

Requirements

• You are based in South Africa (Cape Town or Johannesburg)

• You have at least 3 years experience in a similar, global, position (must)

• You have experience in procurement (good to have)

• You are a good communicator and always willing to help

• You are organized and have an eye for detail

• You excel under pressure

The Rewards

At Triggerise we believe in being open, also when it comes to salaries. In South Africa, the monthly salary bracket for this position is R43.403 - R65.105 gross, plus benefits. We will offer you a salary in this bracket depending on your level of experience and how it relates to your future colleagues.

In addition to your monthly salary, we offer you:

• Great secondary benefits.
• A personal development budget.
• Unlimited holidays, if you can make it work with your team you’re good to go.
• Growth opportunities.
• A product to help shape as we grow, to leave your mark on how we do things.
• A vision that we trust that you will do your job without us having to invent unnecessary rules and regulations.

The Details

Interested? Click Apply for This Job! Want more information? Check out our website triggerise.org or contact our Global Recruiter. We only accept applications through the apply links, not by email.