MEAL and Grants Coordinator

About Asylum Access

We are human rights advocates who support forcibly displaced individuals and communities as they reclaim their rights, agency, and power.

Our unique combination of legal empowerment, policy advocacy, and global systems change creates conditions in which refugees can live safely, move freely, work legally, and go to school. Our work transforms the traditional approach of endless humanitarian handouts to a sustainable solution that honours refugees’ freedom, dignity, and autonomy, and equips them to make choices about their own lives.

Asylum Access’ global team and family of local civil society organisations advocate making human rights a reality for refugees throughout Africa, Asia, and Latin America. Our national organisations are led and staffed primarily by community members in those countries, and there is strong mutual trust and respect between us and our clients. On the international stage, we work with established institutions to shift the global system to better uphold and promote refugees’ human rights. We can help catalyse and lead systemic transformation because, uniquely among NGOs in the refugee response sector, we focus exclusively on rights and governance.

Position Description

Asylum Access Malaysia (AAM) conducts a wide variety of programs including individualized legal assistance, community outreach and empowerment, strategic litigation and policy advocacy. Each of these programs contributes to our vision of a world where refugees can move safely, live freely and rebuild their lives. AAM’s monitoring, evaluation, accountability and learning efforts ensure that we are on track to create this impact and help inform strategy changes when they are necessary. The MEAL and Grants Coordinator supports AAM’s program evaluation and grand coordination. By ensuring that we are accountable to the goals we set, the staff member in this position ensures a high level of quality in our services and the achievement of our desired impact.

Key Responsibilities

• Coordinate the preparation of donor reports by liaising with relevant teams at the country office and Headquarters (HQ), ensuring timely submission in accordance with project agreements and compliance requirements.
• Integrate monitoring, evaluation, and learning into programme design, strategic planning, and donor engagement.
• Contribute to project development by ensuring proposals are grounded in evidence, aligned with organizational learning, and supported by robust MEAL frameworks.
• Support the identification of potential funding opportunities from potential donors.
• Support the design and implementation of Monitoring, Evaluation, Accountability, and Learning (MEAL) systems to ensure programmes are evidence-driven, results-oriented, and accountable to clients and stakeholders.
• Oversee the development of monitoring tools, indicator frameworks, and digital data systems to track performance and outcomes.
• Facilitate internal learning through evaluations, assessments, and documentation of best practices.
• Strengthen feedback and accountability mechanisms to ensure client voices are heard and responded to.
• Coordinate and provide technical guidance for monitoring activities to support the generation and use of data that highlights implementation challenges, identifies potential solutions, and ensures timely delivery of project activities and services.
• Undertake duty travel as needed to support project and programme implementation, liaise with partners and stakeholders, and strengthen monitoring, reporting, and internal coordination processes.
• Perform other related duties as assigned.

Reports to: AAM’s Executive Director

Required Qualifications

• Strong interest in refugee rights and response
• Proven experience in results-based project design, reporting, and technical writing/editing, ideally within the international development or humanitarian sector.
• Demonstrated experience in donor engagement and grant management.
• Strong track record in drafting donor reports in humanitarian and/or development contexts.
• Highly comfortable with both qualitative and quantitative data collection, management and analysis, technically savvy and proficient with different online database system
• Flexible and adaptable, willing to quickly adopt new tools and iterate in response to feedback and changing program needs
• Impeccable attention to detail and ability to relate details of data to the larger picture of organizational success and impact
• Strong relationship-builder and facilitator, able to build collaboration with staff and volunteers with many different areas of expertise to tell the story of Asylum Access Malaysia
• Ability to communicate complicated ideas clearly and concisely, building capacity across the organization for successful strategy development
• High level of cultural sensitivity and understanding
• Ability to work both collaboratively and independently

Preferred Qualities

• Fluent in English and Malay, including solid writing skills in both languages;
• Bachelor’s or master’s degree in a relevant field such as law, international development, social sciences, statistics, or a related discipline.
• Minimum of 3 years of experience in project development, reporting, and MEAL.
• Experience in legal work within the humanitarian sector, particularly in areas related to protection, access to justice, and rights of vulnerable communities, is highly desirable.
• Strong organisational skills and attention to detail, with the ability to manage multiple tasks and deadlines effectively.
• Comfortable working in multicultural and international settings, with a demonstrated ability to collaborate across diverse teams and contexts.

Start Date: As soon as possible.

Salary and Benefits

The position comes with a competitive nonprofit salary, and a robust benefits package including paid time off and professional development funds. The salary scale ranges from RM5000 to RM5500 per month depending on experience.

Hours and Location of Work

This is a part-time position based in Kuala Lumpur, Malaysia. We anticipate this position will require 20 working hours per week, with the occasional requirement to work outside of normal business hours for events, workshops, and other work-related commitments.

Please note that only shortlisted candidates will be contacted for the recruitment process.

Asylum Access is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We value the expense of those who have experienced displacement and encourage people with such lived experiences to apply. For more information about our organisation, visit www.asylumaccess.org.