LOGISTICS COORDINATOR

All Hands and Hearts is a disaster relief nonprofit. Our program bases are located in the communities we serve, and staff members live in communal environments. Understand your responsibility for the safety of yourself and for those around you. Make yourself aware of, and comply with all safety protocols (including COVID-19), which may differ between locations, based on local risk assessment and local regulations.

Vaccination is required in all in-person work environments including program bases, offices, and team meetings. We will always provide an option for travel-exempt folks to join these meetings and events virtually, to ensure we are providing an inclusive and accessible environment for people who are unvaccinated, vaccinated and at high risk, or avoiding in person events out of concern for others in their circle.

Must be legally authorized to work in the US. The start date for this position is ASAP.

Diversity is the acknowledgment, promotion and celebration of our differences and similarities. All racial identities, ethnicities, sexes, nationalities, gender identities and expressions, physical and mental abilities, sexual orientations, ages, spiritualities, points of view and socioeconomic statuses can fit in with us. We support individuals from around the world and serve communities affected by disasters with purpose. Response, recovery, resilience and renewal are why we exist. Respect for the value of diversity, inclusion and social justice drives us forward every day. Everyone is welcome.

Learn more about our Florida Hurricane Ian Relief program.

Position Purpose

A versatile position within a dynamic nonprofit that provides community-inspired, volunteer-powered disaster relief. The position is full time and is responsible for managing field logistics, updating our database with homeowner and assessment data, scheduling daily work coordination with the field team, and conducting site damage assessments.  The LC also acts as a liaison between homeowners, field teams, and office staff to maintain a smooth workflow and ensure sites are ready for work.

Reporting Relationships

• Reports to Project Manager

• Roles reporting to position None

• Approximate number of reports 0

Essential Functions

• Working with staff;  schedules volunteers and groups to maintain consistent workflow across all project sites

• Manages data entry and analysis of sites completed and in progress to implement improvements on the program

• Maintain the Salesforce database & quality data input, collection, and auditing

• Enter and maintain the Crisis Cleanup database for homeowners we interact with and support volunteers assisting with this

• Assist the PM as needed to generate & maintain a work queue to accommodate the maximum number of volunteers in the field

• Support the OM and PM in field needs, sourcing materials, building vendor relationships as needed, and keeping track of base and program assets.

• Act as Point of Contact for homeowners to ask for assistance, schedule assessments, and get updates on their cases

• Conduct damage assessor training and conduct site assessments as needed

• Collect and analyze beneficiary feedback to improve overall operations for the program

• We understand vaccination is the best way to protect our beneficiaries, community members, staff and volunteers, therefore we require all of our on program staff members to be fully vaccinated against COVID-19. To be considered for this position you must be fully vaccinated.  Subject to applicable guidance, the term fully vaccinated currently refers to when an individual has received either a single-shot vaccine or both doses of a two-shot vaccine, and two weeks have elapsed since the final dose.

• Perform other duties as required

Financial Responsibilities

• Is this position responsible for the operating budget of the associated department? No
• Does this position have any other financial responsibilities? No

Position Requirements

• Education  High school diploma or equivalent required.
• Related Experience  At least 6 months in leading teams in a post-disaster or similar setting. Experience in working with NGOs, All Hands and Hearts, Americorps, Disaster Assessment and Response Teams, or similar settings preferred. Familiarity with chainsaw, mucking & gutting, mold sanitation, tarping operations, and materials & administrative a plus.
• Special Competencies/Certifications  Must be legally authorized to work in the US. Good written and oral communication skills and confidence working with Salesforce and Google Suite, Microsoft Office, particularly Word and Excel. Applicants need to be well organized and have a flexible approach to managing multiple tasks, prioritizing them appropriately, and outstanding delegation skills. The individual is able to manage a large workload and perform in a fast-paced environment. Experience or understanding of gutting, chainsaw, or tarping operations is a plus.
• Work Environment/Conditions  Based on program; communal living environment. High-stress situations.

Compensation & Benefits

• Pay rate is $13.20-$14.70 USD/ hour, based on position, skills and experience
• Room & board included
• Monthly R&R breaks
• Travel to and from program location
• Health insurance
• 401K with safe harbor match

All Hands and Hearts is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, Veteran status, age, or any other protected characteristic.