LOGISTICS COORDINATOR

All Hands and Hearts is a disaster relief nonprofit. Our program bases are located in the communities we serve, and staff members live in communal environments. Understand your responsibility for the safety of yourself and for those around you. Make yourself aware of, and comply with all safety protocols (including COVID-19), which may differ between locations, based on local risk assessment and local regulations.

Vaccination is required in all in-person work environments including program bases, offices, and team meetings. We will always provide an option for travel-exempt folks to join these meetings and events virtually, to ensure we are providing an inclusive and accessible environment for people who are unvaccinated, vaccinated and at high risk, or avoiding in person events out of concern for others in their circle.

Must be able to secure and maintain appropriate visas. This position is not open to US residents. The start date for this position is January 2023.

Diversity is the acknowledgment, promotion and celebration of our differences and similarities. All racial identities, ethnicities, sexes, nationalities, gender identities and expressions, physical and mental abilities, sexual orientations, ages, spiritualities, points of view and socioeconomic statuses can fit in with us.

We support individuals from around the world and serve communities affected by disasters with purpose. Response, recovery, resilience and renewal are why we exist. Respect for the value of diversity, inclusion and social justice drives us forward every day.

Everyone is welcome.

Learn more about our Mexico Earthquake Relief program.

Position Purpose

A versatile position within a dynamic nonprofit that provides relief to survivors of natural disasters. The position is full-time and is responsible for the logistics of the project(s), including materials and tool procurement, creating and maintaining relations between AHAH and local contractors and suppliers, and facilitating coordination of volunteer teams to and from work sites. This position is also responsible for the tracking of purchases and monitoring the effectiveness of AHAH tools and materials through conducting regular market research. Additionally, the position acts as a liaison between the field and office teams to maintain a smooth workflow and ensure sites are ready for work.

Reporting Relationships

• Reports to Project Manager
• Roles reporting to position None
• The approximate number of reports  0

Essential Functions

• Work with the site teams and Project Manager to manage site logistics and relationships with local suppliers and local workers.

• In coordination with OM manage daily transportation and telecommunication for logistics, project teams , staff and volunteers.

• In coordination with the project teams organize regular tool and material inventories and tool repairs for all worksites.

• Primarily responsible for procurement of construction supplies, tools, and materials for project sites.

• Assist the Project Manager with sourcing local contractors, suppliers and rental equipment.

• Assist the Operations Manager with the procurement of medical and base supplies when necessary.

• Maintain accurate tracking systems for purchased tools and materials for all sites.

• Facilitate ongoing communication and collaboration with Project Manager, Construction Site Coordinator(s), Finance Coordinator and local suppliers.

• Participate in weekly meetings with PM and site teams to plan and coordinate site logistics.

• Manage drivers’ time, fuel, workload and feedback. Perform monthly vehicle maintenance.

• We understand vaccination is the best way to protect our beneficiaries, community members, staff and volunteers, therefore we require all of our on program staff members to be fully vaccinated against COVID-19. To be considered for this position you must be fully vaccinated.  Subject to applicable guidance, the term fully vaccinated currently refers to when an individual has received either a single-shot vaccine or both doses of a two-shot vaccine, and two weeks have elapsed since the final dose.

• Perform other duties as required.

Financial Responsibilities

• Is this position responsible for the operating budget of the associated department? No
• Does this position have any other financial responsibilities? No

Position Requirements

• Education  High School Diploma or equivalent.
• Related Experience  Must have a minimum of one year of experience working or volunteering for All Hands and Hearts, or another disaster response organization. Minimum of one-year managing logistics and/or working in a development setting.
• Special Competencies/Certifications Must be able to secure and maintain appropriate visas. Fluent Spanish speaker required. Good written and oral communication skills (English). Confident working with Google Suite, Microsoft Office, particularly Word and Excel. The applicant needs to be well organized and have a flexible approach to managing multiple tasks and prioritizing them appropriately. The individual is able to manage a large workload and perform in a fast-paced environment. Must have a driving license.
• Work Environment/Conditions  Based on program; communal living environment. High-stress situations.

All Hands and Hearts is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, Veteran status, age, or any other protected characteristic.