Human Resources Coordinator

Who we are:

Situated at the forefront of the national stage in the racial justice movement, Advancement Project National Office is a cutting edge, no-holds-barred national nonprofit whose team members are dedicated to creating free and safe communities for people of color. From ending the school-to-prison pipeline, to the fight to expand the right to vote, from calling for a complete overhaul of how we view the police and carceral state, to fighting for immigrant justice; Advancement Project National Office team members impact real change from the ground up. This moment demands alignment, sharp strategic thinking and creativity to imagine a more just world in which racism no longer exists and all people of color can be free and safe – and we are excited to bring on new talent to change our world.

Position Overview:

The HR Coordinator will be responsible for direct support and guidance in various functional areas of human resources. For the ideal candidate, a positive attitude, effective communication, follow-through, attention to detail are must-have attributes for this position. The HR Coordinator supports processes associated with the employee lifecycle: recruitment, onboarding/exiting, benefits administration, training and development, performance management and HRIS systems to ensure the effective and efficient operations of the HR department.

The position requires a high level of sensitivity and confidentiality.

Duties/Responsibilities:

• Assists the HR manager in maintaining accurate and up-to-date human resource files, records, and documentation.
• Assists in maintaining the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Ensures compliance with employment regulations, including FMLA, FLSA, ADA, and Short-Term Disability.
• Supports the recruitment process as needed, e.g., post jobs, schedule interviews, conduct reference checks, etc.
• Maintains and tracks flex time for the organization, according to policy, and updates employees of expiring time.
• Manages 90-day and annual performance management processes, tracks, and processes completion, sends reminders to managers, ensures reviews are completed and filed in personnel files.
• Coordinates the recruiting schedule between the hiring manager and candidates, sends out calendar invites, conducts reference checks and coordinates with onboarding coordinator on new hire orientation.
• May assist with phone screening of candidates.
• Creates and maintains all employee files in the HRIS system and becomes the subject matter expert of the HRIS (Human Resources Information System).
• Provides clerical support to the HR and Operations departments.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Performs other duties as assigned.

Education and Experience:

• Bachelor’s Degree in human resources or related field required.
• At least 2 years of experience in human resources
• Prior related office experience preferred.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn payroll management, HRIS, and similar computer applications.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.

Compensation:

With 2 years of relevant experience, this position pays a minimum of $ 57,055.52 annually, per our compensation structure

This position is remote with a possibility of in-person hybrid starting October 31, 2022