Human Resources Associate - Payroll

Location: Washington, D.C.

Application Deadline: When filled

Please Note: Solidarity Center staff enjoy a hybrid telework/in-person schedule. We also have a mandatory vaccine policy and safety protocols in all our facilities. All candidates applying for this role will be expected to adhere to these policies and to work in the Washington, D.C. office three days per week unless an ADA or health-related exemption is approved.

Summary

Solidarity Center is seeking a Human Resources (HR) Associate-Payroll, who will be joining the existing payroll accountant and share responsibility for all aspects of human resources relating to payroll and labor distribution.  The two-person payroll team is responsible for all employee payrolls, timesheets, and related new employee onboarding functions or transactions for the Solidarity Center. The ability to reconcile payroll accounts on general ledgers, create payroll journal entries, and navigate Enterprise Resource Planning software (ERP), particularly Deltek Costpoint, is an important part of this role.

Basic Qualifications

• Strong understanding of accounting theory

• Familiarity with basic accounting techniques and tasks, such as account analysis, preparation of journal vouchers etc.

• Strong eye for detail and ability to produce accurate work.

• Experience with software used for payroll, timesheets, labor distributions, and spreadsheets; proficiency in Costpoint desirable

• Good understanding of payroll taxes and related issues

• Ability to work independently and complete assigned analysis with limited supervision

• Minimum of three years of experience in payroll accounting

Supervisor:    Assistant Director of Human Resources

Specific Duties

1. Establish new employees on the payroll system and process all changes in current employees’ salary and deductions per instructions;
2. Prepare and submit payroll input to the payroll service on a bi-weekly basis. Review payroll prepared by the payroll service for accuracy; serve as primary interface with payroll service to assure all payroll files are accurate;
3. Update and maintain timesheet charge codes provided by Finance on timekeeping software. In order to perform this task, a good understanding of timesheet software will be necessary.  This individual maintains contact with the time keeping software vendor to solve any problems that may arise;
4. Be responsible for overall function of collecting employees’ timesheets, including preparing bi-weekly timesheet status reports, sending reminders to staff for missing timesheets and other necessary correspondence to staff to ensure timely submission of biweekly timesheets;
5. Review timesheets to ensure that they have been filled out in compliance with Solidarity Center policies, advise and whenever possible assist staff with any necessary changes on their timesheets, input the corrections into the general ledger if needed;
6. Prepare labor distribution, fringe benefits and accrued leave allocation on a biweekly basis and input the journal entries of allocation to the general ledger system;
7. Analyze variances between hours charged and recorded in payroll; assist management in generating grant reports relating to the payroll and fringe benefit costs for various grants;
8. Review tax returns (quarterly tax return) prepared by payroll service, including year-end forms; conduct research in response to correspondence from federal and local tax authorities regarding payroll related tax matters;
9. Calculate overseas staff’s taxable housing and education benefits, maintain the worksheet on the benefits, review and analyze the benefits on a quarterly basis; and reconcile the actual taxable benefits to the general ledger on an annual basis for the W-2;
10. Reconcile all general ledger payroll related accounts including salary, payroll deductions, and employee pension plan contribution invoices; reconcile W-2 to the general ledger payroll account and accrued leave balance accounts on an annual basis; and
11. Maintain employees’ leave record and payroll system.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

This is a collective bargaining unit position, generously compensated with a gross annual salary starting at approximately $61,170 - $72,153 USD, not including over-time. A robust benefits package includes excellent health care coverage with no premium, life insurance, a retirement plan and pension, plus ample paid time off for holidays, vacation, and medical leave.

The Solidarity Center cultivates the values of diversity, equality, and inclusion among its staff and partners. It does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, or any other status protected under applicable law. Candidates from traditionally underrepresented groups are strongly encouraged to apply. If you are a candidate with a disability and require reasonable accommodations to apply for this position, please contact us at information@solidaritycenter.org.

For Candidates Applying from the AFL-CIO: Solidarity Center works in partnership with the AFL-CIO on recruiting and filling positions. Our policy is to notify the AFL-CIO if any of its current employees has been screened and is under serious consideration for employment.

About us

The Solidarity Center is the largest U.S.-based international worker rights organization helping workers attain safe and healthy workplaces, family-supporting wages, dignity on the job and greater equity at work and in their community. Its programs are based on the fundamental principle that working people can, by exercising their right to freedom of association and forming trade unions and democratic worker rights organizations, collectively improve their jobs and workplaces, call on their governments to uphold laws and protect human rights, and be a force for democracy, social justice and inclusive economic development.  Founded in 1997 and allied with the U.S. labor movement, its programs in more than 60 countries focus on human and worker rights awareness, union skills, occupational safety and health, economic literacy, human trafficking, women’s empowerment and bolstering workers in an increasingly informal economy.