Oxfam Canada is hiring a
Internal/External Posting Notice
Title: Human Resources & Payroll Administrator
Department: Finance & Operations
Status: Full-time, non-union
Location: Ottawa, ON
Immediate Supervisor: Manager, Human Resources
Salary: $51,636.73 - $67,950.39
Application Deadline: April 10, 2023
Oxfam Canada is an affiliate of the international Oxfam Confederation networked in over 90 countries as part of a global movement for change. Our mission is to build lasting solutions to poverty and injustice with a focus on improving the lives and promoting the rights of women and girls. We work directly with communities, partners and women's rights organizations to challenge the systems that perpetuate inequality and keep people poor. Together we seek to influence those in power to ensure that women trapped in poverty have a say in the critical decisions that affect them, their families and entire communities. That’s why we believe that ending global poverty begins with women’s rights.
Oxfam Canada offers a generous compensation and benefits program, including robust health, dental and wellness benefits, flexible workplace, 4 weeks’ vacation, but more than that, we offer the opportunity to be a part of our global movement for change. If you advocate for gender equality, are passionate about women’s rights, and share our values of Equality, Empowerment, Solidarity, Inclusiveness, Accountability and Courage – we want you on our team!
SCOPE OF POSITION**:**
Under the direction of the Manager, Human Resources, the Human Resources & Payroll Administrator be responsible for the administration and coordination of human resources and payroll activities in Canada. They will process the bi-weekly payroll and assist the Manager, HR in the administration of human resources systems, files, and records, ensuring integrity and confidentiality of HR and payroll related information. This role will also support various other HR functions, including recruitment, onboarding, and training. This role will work closely with the HR and Finance team in order to effectively maintain payroll and HR systems.
MAJOR RESPONSIBILITIES**:** (This is not an exhaustive list of the duties to be performed)
While maintaining confidentiality of information, they
Process the bi-weekly payroll, verifying payroll change requests and updates to staff information as directed by HR Manager.
Prepare Records of Employment (ROE), and other government legislated documentation as required.
Prepare and complete year-end processing including reconciliation, filing and preparation of T4s
Set up and provide instruction to staff regarding online paystub portal, and responding to payroll inquiries in a timely manner
Support HR team with termination payment and retro payment calculations, and application of annual and ad-hoc payroll increases
Provide HR and Finance teams with salary costing calculations and payroll reports as requested
Provide HR and Finance team with payroll information to support MSPP and RRSP administration and payments
Work with Finance team in providing necessary payroll information for budgeting and financial reporting
System administration and maintenance
Administrative HR support
REQUIRED KNOWLEDGE, EXPERIENCE & COMPETENCIES**:**
They must demonstrate a high level of responsibility and initiative and have the ability to work independently.
In addition to competitive pay, we offer:
** MUST be eligible to work in Canada **
If you don’t see yourself reflected in every job requirement listed in the posting above, we still encourage you to apply.
Oxfam Canada is committed to diversity and equity around the globe and in our workplace. All our work is led by three core values: Empowerment, Accountability, Inclusiveness. We welcome applications from: women, Aboriginal persons, persons with disabilities, ethnic minorities, persons of minority sexual orientation or gender identity, visible minorities, and others who may contribute to diversification and share our values. If you are invited to continue the selection process, please notify us as soon as possible of any particular adaptive measures you might require. Applicants are encouraged to share accessibility needs in the application process, and every attempt will be made to accommodate them.
Important Note: All offers of employment are conditional upon signing our strict code of conduct, subject to satisfactory references and may be subject to appropriate screening checks. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for Oxfam Canada.
For additional career opportunities within Oxfam Canada, please visit oxfam.ca/employment-oppportunities. Please note that we are not able to offer internships or overseas volunteer placements.
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We thank all those who apply, however, only those selected for an interview will be contacted.