HR Consultant

Terms of Reference for HR Policy Manual and Employee Handbook Review and Update

ABOUT US

Nonviolent Peaceforce (NP) is a dynamic, international non-governmental organization. We work to reduce violence and protect civilians in countries affected by violent conflict and its aftermath through implementing unarmed civilian protection programming. NP implements programming by deploying civilian protection teams to the field and is continuing to scale up to meet the growing needs of the communities we serve. Programming is founded on unarmed civilian protection and is thematically focused on protection in displacement, child protection, gender-based violence protection, inter-communal violence reduction, social cohesion and civic engagement.

NP is looking for an HR consultant with specialized knowledge in Human Resources, including best practices, legal requirements and industry standards, to review our HR policies/procedures and ensure they align with these standards to mitigate potential legal risks and compliance issues. Your objective perspective will help us identify gaps, redundancies and outdated information. Your fresh insights and experience working with diverse organisations can contribute to developing comprehensive and effective policies that meet the specific needs of NP.

INTRODUCTION

This document serves as the Terms of Reference (ToR) for the engagement of an HR consultant with experience working with global INGOs to review and update NP’s HR policy manual and employee handbook. The consultant will be responsible for comprehensively assessing the existing policies, procedures, and expectations outlined in the manual and handbook.

The consultant will be responsible for preparing new HR policies and procedures manual or revising certain aspects of the existing manual. The objective is to ensure that the manual reflects the organization's culture, complies with legal rules and regulations, incorporates market trends, and adheres to industry norms. The consultant should have prior experience in similar projects and be able to provide references.

SCOPE OF WORK

The HR consultant's responsibilities will include, but not be limited to, the following:

a. Review and Assessment:

• Conduct a comprehensive review and assessment of the existing HR policy manual and employee handbook.
• Ensure that all policies, procedures, and expectations in the manual are aligned with the organization's culture and values.
• Identify gaps, redundancies, or outdated information within the manual and handbook.

b. Policy Development and Updating:

• Prepare new HR policies and procedures manual or revise the existing manual based on the organization's requirements.
• Ensure all policies align with relevant local, national, and international labour laws, regulations, and industry standards.
• Consider market trends and industry norms to ensure the manual remains relevant and up to date.

c. Audit and Alignment:

• Conduct an audit of the existing HR policies and procedures manual to identify outdated or irrelevant information.
• Ensure the manuals details align with the current industry practices and standards.
• Review existing rules and regulations related to employees in the organization and incorporate them into the manual.

d. Compliance and Legal Considerations:

• Ensure that all HR policies and procedures comply with relevant legal requirements at local, national, and international levels.
• Review the manual for legal compliance and make necessary adjustments to mitigate any potential risks.
• Provide guidance on legal best practices and ensure the manual reflects these principles.

e. Organizational Culture and Industry Alignment:

• Consider the organization's culture and values when developing or revising the HR policies and procedures manual.
• Ensure that the manual promotes equity, fairness, and consistency in the treatment of employees. iii. Align the manual with industry norms and practices to maintain competitiveness and relevance.

f. Documentation and Reporting:

• Maintain detailed documentation of the review and updating process, including all changes made to policies and procedures.
• Provide regular progress reports to the organization's management, highlighting key findings, recommendations, and milestones.

g. Communication and Consistent Application:

• Develop a communication strategy to effectively convey the policies, procedures, and expectations outlined in the manual and handbook to employees.
• Provide recommendations for training programs or initiatives to ensure employees understand the policies and their implications.
• Advise on the best methods and channels for disseminating the updated policies to employees, such as through employee portals, intranet, or in-person sessions.
• Review the existing procedures for policy implementation and recommend any necessary updates or improvements to ensure consistent application across the organization.

TIMELINES AND DELIVERABLES

Considering the scope of work outlined above, the project timelines and deliverables will be mutually agreed upon between the organization and the HR consultant. The consultant is expected to provide regular progress updates and adhere to the agreed timelines for project completion.

Note: The HR consultant should adhere to strict confidentiality and data protection protocols while handling sensitive information throughout the engagement.

BUDGET

NP is inviting proposals for the HR Consultant’s services and is interested in receiving budgetary estimates that include all expenses related to travel, accommodation, and other costs associated with the assignment.

REPORTING

The HR Consultant will report to the Global Head of People, Culture, and HR, and other relevant stakeholders, including the organisation's Executive Team and Senior Management Team. Progress reports will be provided regularly throughout the assignment.

QUALIFICATIONS

Previous Global INGO Experience and References:

• The HR consultant must have experience working with global INGOs and successfully completing similar HR policy and handbook review projects.
• The consultant must be able to provide references from previous clients or organizations they have worked with to validate their expertise and credibility.
• Excellent communication, presentation, and interpersonal skills.
• The ability to interact confidently and effectively with colleagues and external contacts in verbal and written English. Other language skills could be an advantage.

HOW TO APPLY

• Candidates meeting the above requirements are requested to submit the abovementioned requirements. Incomplete applications will not be considered.

• The closing date for applications is Monday, 2 October 2023

• Candidate may be selected before the closing date of applications. Please apply early.

SPECIAL NOTICE

Nonviolent Peaceforce is committed to achieving a 50/50 gender balance in its staff at all levels. Female candidates are strongly encouraged to apply for this position. However, all qualified applicants, regardless of their gender, race, disability, sexual orientation, or age, will be considered for this opportunity.

Nonviolent Peaceforce acknowledges the duty of care to safeguard and promote the welfare of employees, contractors, volunteers, interns, beneficiaries and other stakeholders and is committed to ensuring safeguarding practice reflects statutory responsibilities, government guidance, and complies with best practice in the Humanitarian and Development sector.

NO FEE

We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check to see whether the role you are interested in is posted here, on our website.