Manage the front office desk and serve visitors by greeting, welcoming, and directing them appropriately.
Notify company personnel of visitor arrival.
Inform / assist colleagues in matters such as courier services.
Keep a safe and clean reception area by complying with procedures, rules, and regulations.
Work closely with APAC EHS Manager, responsible for EHS Et facilities related matters such as facilities renovation, maintenance, pest control, security (including issuance of door access card), fire drill, etc.
Responsible for monitoring office equipment/facilities and contact vendors for troubleshooting or maintenance matters (e.g.: copier, shredder, meeting rooms, pantries, etc.)
Monitor office supplies and place orders when necessary (e.g.: pantry supplies, stationery, etc.)
Raise PR Forms for orders and follow up with PO, Tax Invoices and GRN with the relevant colleagues.
Liaise and manage office cleaning vendor for overall office cleanliness and maintenance.
Provide other admin support which includes providing support for company events and activities, sending out office related announcements etc.
Support HR Team in recruitment matters, employee lifecycle (Onboarding, Training, Offboarding etc.) updating of internal HR database (Workday) and drafting of HR Letters.
Other duties as assigned by the HR Manager.
Proven experience as a receptionist, office administrator, office assistant or relevant role
Strong computer skills including knowledge of Microsoft Office Suite i.e. Outlook, Word, Excel, and PowerPoint essential.
Outstanding communication and interpersonal abilities
Ability to be resourceful and proactive when issues arise.
Multitasking and time-management skills, with the ability to prioritize tasks.
Basic HR experience in recruitment.
Prior experience in HRIS platform will be an added advantage. (eg. Workday, Jobvite)
Xylem, a leading global water technology company dedicated to solving the world’s most challenging water issues, is the leading global provider of efficient, innovative and sustainable water technologies improving the way water is used, managed, conserved and re-used.
Our international team is unified in a common purpose: creating advanced technology and other trusted solutions to solve the world’s water challenges. We are committed to creating an organization of inclusion and diversity, where everyone feels involved, respected, valued and connected, and where everyone is free to bring their authentic selves and ideas.