Grants Officer Private Sector Partnerships - Development Department - US Remote - Temporary

Description

Location: Portland, OR; Washington, DC or Remote within the United States

Valid unrestricted work authorization in the country in which you will be based is required at the time of application for this position.

Position Status: Full-time, Regular, Exempt (Temporary Position: Approximately 9 months, expected duration from January to August 2025)

Salary Level: US Starting salary for this role will be $53,200 to $63,175 commensurate on experience.

About Mercy Corps 
Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse, and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have long term impact.

Department Summary  
In support of Mercy Corps’ mission, as part of the Development Department, the Corporate and High Impact Philanthropy teams manage Mercy Corps’ fundraising relationships with major US companies, major individual donors, and other substantial (seven and eight figure) partnerships. We set bold visions for the positive social change we can create with our partners, provide outstanding partner services and relationship management, and together build meaningful partnerships that provide value to all parties while creating lasting impact for the local communities where we work. Our partnerships span areas including emergency response, economic and market development, food and water security, climate change, and peacebuilding. We work across many teams at Mercy Corps, including marketing and communications, mass market fundraising, the executive office, and with our program and country-based colleagues around the world.

General Position Summary  
The Temporary Grants Officer, Private Sector Partnerships, will support strategic, impactful, high-quality grants management and reporting across the Corporate team, the High Impact Philanthropy team, and our Strategic Philanthropy & Partnerships. Responsibilities encompass grant agreement/contract review and coordination with finance, program and legal teams as required; grant kick-off coordination across program, finance and RD teams; coordination and in-depth review and editing of donor reports; tracking and coordinating program modification requests; input on donor strategy; and supporting donor stewardship materials as needed.  They are also responsible for adhering to Mercy Corps’ knowledge management practices and keeping reporting and proposal information up-to-date in Mercy Corps’ fundraising database.

Essential Job Responsibilities

GRANT MANAGEMENT

• Work with Directors and Deputy Directors on Development team, and Regional Program and Finance team members to ensure that funds are used as intended by the donor, that spending is on-track, that donor reporting requirements are met, and that reports are submitted promptly and are of high quality.
• Project manage reports coordinating across Program and Finance. This consists of managing timelines as well as significant program report revision to meet donor needs. Support the creation of program-based donor stewardship materials as needed.
• Contribute to other donor stewardship materials as needed.
• Coordinate with Program, field teams, Finance, Marketing and Communications, and other internal stakeholders on grant kick-off calls or emails, coordination of inputs for M&E needs, and input on reporting.

GRANT PROCESSING

• Coordinate with Legal, Corporate Finance, and International Finance stakeholders to ensure that grant agreements and other corporate due diligence requests are reviewed and completed as appropriate to meet internal and external audit requirements; comply with grants award review processes and use inter-departmental tool and procedures.
• Coordinate with Development Operations to process funds as they are received; ensure appropriate recovery rates are used in coordination with donor and audit requirements, securing senior leadership approvals as required; and manage active funds codes.
• Ensure that grant files are accurate and up-to-date in Raiser’s Edge and Mercy Corps’ electronic files, per agency policies. Ensure that Program, Field, and Finance data are all consistent and in line with donor expectations.

ORGANIZATIONAL LEARNING

• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

ACCOUNTABILITY TO PROGRAM PARTICIPANTS

• Mercy Corps team members are expected to support all efforts toward accountability, specifically  
  to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

SAFEGUARDING RESPONSIBILITIES

• Actively learns about safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work.
• Practices the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members.
• Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g., Integrity Hotline and other options

Supervisory Responsibility 
The Temporary Grants Officer, Private Sector Partnerships has no supervisory responsibilities.

Accountability  
Reports Directly To: Grants Manager, Private Sector Partnerships  
Works Directly With: Director of Corporate Partnership Development & Engagement, Development Directors and Deputy Development Directors; Compliance, Legal, Corporate Finance, Regional Finance Officers; Program Officers; International Program team members.

Accountability to Participants and Stakeholders 
Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.

Minimum Qualifications & Transferable Skills

• Bachelor’s degree (or equivalent) in Business, International Development or a related field
• 2+ years’ experience working in donor reporting and/or stewardship
• 2+ years project management experience
• Outstanding communication and writing skills
• Strong attention to detail and ability to manage to deadline
• Familiarity with international development issues and/or corporate social responsibility
• Familiarity with grant budgets and financial reports
• Experience working across cultures and languages; demonstrated cultural sensitivity and ability to communicate with respect at all times.
• Proficiency in English (spoken, written, and reading) is required. Fluency in an additional language, such as French, Spanish, or Arabic, is a plus
• Ability to work well independently, with minimal supervision and balance multiple priorities.
• Grants management experience a plus.

Success Factors  
The candidate will be highly skilled at working across cultures and languages to produce high quality, donor-ready reports. The ideal candidate will be familiar with international development issues; as well as be able to interpret financial reports and legal and administrative language. The position requires the ability to multi-task and excellent organizational skills to track multiple projects at once. The successful candidate will be familiar with corporate social responsibility, and able to ‘translate’ program impact from program teams for sophisticated corporate and individual donors. Outstanding writing skills and attention to detail are critical for success.

Living Conditions / Environmental Conditions  
This position is open to candidates based in Portland, Oregon; Washington, D.C.; or remote locations within the United States. The role requires flexibility to work and be available during business hours in the West Coast Time Zone to facilitate effective team collaboration across time zones. This is a temporary assignment to cover parental leave for approximately 9 months, starting around January and extending through August 2025. No travel is expected or required for this position.

Mercy Corps team members represent the agency both during and outside work hours when deployed in a field posting or on a business trip to a field posting. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and Mercy Corps's policies, procedures, and values at all times and in all in-country venues.

Ongoing Learning    In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development       Diversity, Equity & Inclusion    Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.     We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.       Equal Employment Opportunity    Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.     We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.        Safeguarding & Ethics     Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. By applying for this role an applicant confirms that they have not previously violated an employer’s sexual misconduct, sexual exploitation and abuse, child safeguarding or trafficking policy. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.       As an applicant, if you witness or experience any form of sexual misconduct during the recruitment process, please report this to Mercy Corps Integrity Hotline (integrityhotline@mercycorps.org).

Keywords

Grants OfficerPrivate Sector PartnershipsDevelopmentPhilanthropyGrants ManagementReportingProgram ManagementFinancial ReportsCorporate Social ResponsibilityInternational Development