Grants Coordinator

About Our Organization

Youth Guidance creates and implements school-based programs that enable children to overcome obstacles, focus on their education, and ultimately, to succeed in school and in life.  We believe that no matter what challenges a young person faces, they are more likely to succeed when they have caring adults in their lives. Our highly trained staff guides kids to overcome the life and academic challenges facing the youth. We meet kids where they are — physically and emotionally — to help them focus on their education, make positive choices, and remain on the right path toward life success.

Founded in 1924 and celebrating 100 years of impact this year, Youth Guidance is a leading provider of outcomes-driven programs serving more than 18,000 youth around the country.  For more information, visit www.youth-guidance.org.

Position Summary**:** The Grants Coordinator is pivotal in managing and expanding Youth Guidance’s public sector funding. Key responsibilities include providing administrative support for government grants from city, county, state, and federal agencies (80% of the role), coordinating grant reporting, and assisting with proposal development to ensure compliance and optimize funding. The remaining time (less than 20%) supports the External Affairs team with administrative tasks to enhance the organization’s fundraising and engagement efforts.

Grant Administration & Reporting

• Maintain a comprehensive calendar of public grant application and reporting deadlines

• Oversee entry of deadlines, files, and reporting metrics of all government, federal, and state grants into Salesforce and other platforms as needed.

• Maintain accurate records of government grant portal credentials for application and reporting purposes

• Collaborate with the Evaluation and Quality Improvement(EQI) team to gather quantitative data and complete funder reports

• Create and maintain reporting infrastructure with program leadership and staff to  gather qualitative data for reporting.

• Work with the Finance team to secure financial data and prepare financial reports

• Facilitate and submit required reports and documentation in partnership with program, evaluation, and finance staff.

• Support Compliance Officer with tasks related to program audits and accreditation.

• Maintain a library of agency documents and data necessary for desk audits.

• Assists with research of public grant opportunities on the local, state, county, and federal levels.

• Create and maintain an organized library of agency documents and program Memoranda of Understanding that can be tailored to specific schools and/or districts

• Monitor progress of funding proposals post-submission to ensure compliance with all required procedures and deadlines.

Grant Prospecting and Writing

• Assist with prospecting and researching public funding opportunities at the city, state, county, and federal levels.

• Support drafting and completion of public grant applications in coordination with program, evaluation, and finance staff.

Team & Administrative Support

• Provide administrative support to the External Affairs team staff and leadership as needed.

• Perform other duties as assigned.

Minimum Qualifications:

Education/Experience/Training

• Bachelor’s degree required, or equivalent relevant experience.

• At least 2-3 years of experience in project management or high level administrative work.

• Experience with writing and coordinating government or philanthropic grants strongly preferred; related nonprofit or government internship experience will also be considered.

Skills/Abilities

• Highly organized, detail oriented, and capable of strategic thinking.

• Proven ability to manage multiple priorities, work under pressure and consistently meet deadlines

• Strong interpersonal skills with the ability to represent the agency effectively to external funders and stakeholders.

• Collaborative team player who works well independently and across departments.

• Excellent written and verbal communication skills

• Proficiency in Microsoft Office Suite required; experience with Salesforce or other CRM database system preferred.

Core Competencies

• Communication: Uses effective written and oral communication with internal staff, teams, and community served; demonstrates empathy and listening

• Client orientation: Recognizes needs of diverse stakeholders and approaches relationships with a service orientation, to ultimately maximize the impact

• Equity mindset: Understands and is committed to goals of equity, consistently brings an equity mindset to the organization’s work and workplace

• Growth mindset: Views growth as important for personal and professional development; seeks out opportunities to expand skills, even if the change is required, demonstrates curiosity and eagerness to learn

• Ownership and quality of work: Effectively manages own work, and work of the team to ensure delivery of high-quality work

• Supervisory skills: Effectively manages and develops others

• Mission drive: Demonstrates commitment to the missing of the organization as a whole and alignment with organization values

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Benefits

Youth Guidance offers a competitive benefit package for eligible full-time employees including the option to participate in medical, dental, and vision plans as well as short-term disability, life insurance, flex spending accounts, pet insurance, 401k, a wellness program and more. You may also qualify for Public Service Loan Forgiveness (PSLF).

Work Environment

The Grants Coordinator role operates in a professional office and school environment, involves working with the public, and requires occasional local and national travel. Reasonable accommodations are provided for individuals with disabilities to perform essential job functions.

Our Value

• At Youth Guidance, we believe that creating a welcoming and supportive environment where everyone feels valued and respected is fundamental to realizing our vision of bright and successful futures for all young people. We acknowledge that many systems and institutions intended to support youth do not provide fair treatment or access for everyone. We strive to celebrate the unique qualities of youth and recognize them as empowered leaders, problem-solvers, and experts of their own experiences.

• Youth Guidance is an equal opportunity employer. Youth Guidance does not discriminate based on race, color, religion, sex, national origin, disability, veteran status, marital status, sexual orientation, or any other characteristic protected by applicable law and is committed to fostering a welcoming and supportive environment where everyone feels valued and respected. People of all backgrounds are encouraged to apply.