Job Title: Grants Coordinator
Function: Programme support
Job Group: Programmes
Duty Station: Juba, South Sudan
Administrative Line Manager: Head of Programs
Line Management Responsibility: Program Development Officer
Nonviolent Peaceforce (NP) envisions a worldwide culture of peace where conflicts within and between communities and nations are managed through nonviolent means. NP is a global civil society organization that works with people affected by violent conflicts to enhance their security and dignity through unarmed civilian protection (UCP) and by helping to transform the world’s response to conflict situations.
The Grants Coordinator works with the country management team to manage grants, ensure compliance with donor regulations, write proposals, and support with M&E and Reporting.
Commitment to NP Principles
- Demonstrate a commitment to NP’s mandate and principles
- Maintain a positive image of the organization full time while in the field
- All NP employees are expected to work in accordance with the organization’s guiding principles:
- The primacy of local actors
- Civilian-to-civilian action
These principles and beliefs shall guide our actions and relationships in protecting civilians in violent conflicts through unarmed strategies
Programme Development & Fundraising
- The Grants Coordinator is the administrative line manager of the Program Development Officers and plays an important role in supporting the M&E officer and advisor.
- Support the South Sudan country team in collaboration with the Head of Programs in defining program development strategy, preparing proposals for donors, and negotiating contracts.
- Work with the country management team to establish and maintain positive relationships with donors and potential donors including supporting the PDOs as focal points with established donor relations.
- Take initiative in the technical development of proposals, log frames, and budget narratives. This includes soliciting ideas from field teams and program staff, contributing creative ideas, coordinating with the program management team, and packaging proposals to meet the specific needs of different donors.
- Pursue funding opportunities other than direct grants from donors, e.g. as a subgrantee or consortium member.
- Support in budget development for new proposals ensuring that all project costs are included in budgets.
Grants Management & Reporting
- Compile and analyze data from field activity reports to align with grant deliverables
- Support the monitoring of project outputs, track progress towards indicators, and measure the impact of projects
- Lead grant inception process, interim grant management meetings including BVAs, and grant close-out process with programs, operations, and finance teams.
- Lead in drafting narrative donor reports and coordinating with the finance department to ensure that financial reports are submitted on time, in adherence with financial reporting requirements, and that they correspond to the narrative reports.
- Contribute to team-wide communications and knowledge management and participate in organization-wide events and discussions on related topics/projects
- Ensures consistency of means of verification (MoV) of all program activities across all field sites. This may include conducting workshops for field staff and technical support on monitoring, evaluation, and reporting.
- Travel to field sites in order to enhance understanding of the context and programming for the purposes of developing proposals and reporting to/liaising with donors.
- Line-management of the Program Development Officers and coordinating the weekly agenda of the Grants Management, M&E and Communications team.
Education, Knowledge, and Experience
- A minimum of 2 years of grants management, M&E or reporting experience with a variety of bilateral donors
- Relevant university degree in social sciences, gender studies, environmental peace studies, international development, or related area of studies
- Experience managing various grants / proven experience in grant management, including technical proposal development for institutional donors, including theories of change, problem analyses and log frame development.
- Experience in institutional donor compliance and familiarity with basic rules and regulations.
- Significant experience developing narrative donor reports under minimal supervision
- Preferred experience developing, implementing, and utilizing M&E tools.
- Experience implementing programs in developing countries, ideally in humanitarian emergencies
- Knowledge or demonstrable interest in civilian protection, human security, violence reduction and/or peacebuilding.
Languages and communication:
- Fluency in written and spoken English (minimum C1 level CEFR in written comm.)
- Advanced skills in Microsoft Office applications, particularly Excel.
HOW TO APPLY
- Candidates meeting the above requirements are requested to submit a CV (max. 2 pages) and cover letter (max. 1 page) detailing their experience and how they qualify for the role. Incomplete applications will not be considered.
- The recruitment will be open until November 2, 2022. Candidates are encouraged to apply early.
- This position is open for International and national
- As part of the recruitment process, shortlisted candidates may be asked to complete a written assignment and if successful, participate in an interview process
Nonviolent Peaceforce is committed to achieving a 50/50 gender balance in its staff at all levels. Female candidates are strongly encouraged to apply for this position. However, all qualified applicants regardless of their gender, race, disability, sexual orientation, or age, will be considered for this opportunity.
Nonviolent Peaceforce acknowledges the duty of care to safeguard and promote the welfare of employees, contractors, volunteers, interns, beneficiaries, and other stakeholders and is committed to ensuring safeguarding practice reflects statutory responsibilities, and government guidance and comply with best practices in the Humanitarian and Development sector.
NONVIOLENT PEACEFORCE DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). NONVIOLENT PEACEFORCE DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.