Grant Officer

Job Title:                                           Grant Officer (GO)

Departement:                                   Programmes

Division:                                           Programme Support

Duty Station:                                    Odesa, Ukraine (with potential travel to Kharkiv and Donetsk)

Line Manager                                   Senior Programme Development Officer

Line Management Responsibility  N/A

Position Type:                                  Full-Time

Nonviolent Peaceforce (NP) is a dynamic, international non-governmental organization. We work with people affected by violent conflicts to enhance their security and dignity through Unarmed Civilian Protection (UCP). We work to reduce violence, protect civilians in countries affected by violent conflict and its aftermath, and help transform the world’s response to conflict situations.

OVERVIEW

NP first established a presence in Ukraine in 2014/2015 working on peacebuilding and conflict mediation. NP has had a sustained presence in Ukraine since April 2022. NP occupies a unique space in the protection response in Ukraine; simultaneously providing direct protection to at-risk civilians and providing hands-on support to front-line volunteer collectives to directly contribute to the sustainability and safety of their actions.

JOB SUMMARY

The Grant Officer (GO) will collaboratively work with the Programmes Team in the Country Office to ensure grant compliance with donor regulations and monitor grant implementation in relation to agreed workplan and objectives.  This also includes project activity reporting, and donor reporting.

KEY RESPONSIBILITIES

Grants Management and Reporting

• Maintain orderly files and involve all internal stakeholders in communications on fundraising issues for grants.

• Lead on updating GMS with project and budget data and reports as well as responding to notifications and/or additional information/documentation request from UHF.

• Ensure that programmes, finance and field teams are aware of grant requirements, ensuring grant compliance from the offset of grant roll out.

• Assist programme staff with interpreting the terms of donor contracts when requested.

• Ensure compliance with contractual requirements, organise and lead grant inception meetings.

• Compile and analyse data to write field activity reports submitted by staff and partners, aligning with grant deliverables.

• Provide hands-on support with updating activities into SalesForce - – NP’s global online project management system - and extracting pertinent information for monitoring and evaluation.

• Lead in drafting narrative donor reports

• Monitor project outputs, track progress towards indicators and measure impact of projects via Salesforce.

• Coordinate with the finance department to ensure that financial reports are submitted on time, comply with financial reporting requirements, and correspond to narrative reports.

• Review donor reports, project proposals and communication pieces as required.

Partnership Management

• Regular communication and coordination with grant partners to collect and synthesise data for activity and donor reports.

• Draft partner contracts according to donor compliance and agreed logframes, objectives and activities.

• Follow up with partners on implemented activities and report on these though SalesForce.

• In collaboration with the NP Partnerships Department, respond to ad-hoc capacity development requests from partners and provide trainings, guidance, mentoring as needed.

• Travel to project sites to enhance understanding of the context and programming to develop proposals and report to/liaise with donors

Other

• Support with rolling out NPUA’s country strategy across all project sites.

• Undertake other tasks reasonably expected of them.

QUALIFICATIONS

Education, Knowledge, and Experience

• Excellent and precise command of English oral and written communication skills, including ability to analyse and present a cogent argument both in writing and orally. There is a significant amount of writing required in this position.

• Significant experience developing narrative donor reports under minimal supervision.

• Precious grants management, M&E or reporting experience with a variety of bilateral donors

• Experience managing various grants / proven experience in grant management.

• Experience in institutional donor compliance and familiarity with basic rules and regulations.

• Preferred experience implementing and utilizing M&E tools.

• Experience implementing programmes, ideally in humanitarian emergencies and/or in Ukraine.

• Knowledge or demonstrable interest in civilian protection, human security, violence reduction and/or peacebuilding.

• Relevant university degree in social sciences, international development, or related area of studies is preferred but not required. Corresponding work experience will also be considered.

Skills

• Ability to manage information with discretion.

• Demonstrable conflict analysis skills, identify entry points and design prevention and protection strategies.

• Ability to communicate effectively with individuals and work and live in a multi-cultural environment.

• Solutions focused, creative problem solver.

• Genuine commitment and interest in living and working at the community level.

APPLICATION PROCESS

• Candidates meeting the above requirements are requested to submit a CV (max. 2 pages) and cover letter (max. 1 page), through our website detailing their experience and how they qualify for the Incomplete applications will not be considered

• The closing date for applications is August 31, 2024.

• Candidates may be selected before the closing date; apply early

• As part of the recruitment process, shortlisted candidates may be asked to complete a technical assignment before participating in an

SPECIAL NOTICE

Nonviolent Peaceforce is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

Nonviolent Peaceforce acknowledges the duty of care to safeguard and promote the welfare of employees, contractors, volunteers, interns, communities we work with, and other stakeholders and is committed to ensuring safeguarding practice reflects statutory responsibilities and government guidance and complies with best practices in the Humanitarian and Development sector.NP expects all staff and volunteers to share this commitment through our code of conduct. We prioritise ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. NP also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

NO FEE

We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check whether the role you are interested in is posted here on our website.

Keywords

Grants ManagementReportingDonor ComplianceM&EConflict AnalysisPreventionProtection StrategiesCommunicationHumanitarian EmergenciesUkraineCivilian ProtectionPeacebuilding