Financial Operation, Special Assistant - 23106

Overview

World Wildlife Fund (WWF), one of the world’s leading conservation organizations, seeks a Financial Operations Special Assistant

Under the direction of the VP of Finance & Facilities Administration, supports members of the Finance department, VP of Accounting, and VP of Program Operations. The position is responsible for various standard and financial management related functions, including expense review, journal corrections of mis-coded expenses and invoice processing, and administrative duties, and coordinating special projects to ensure the smooth functioning of the departments.

Responsibilities

Finance Team:

• Financial Management Support - Processes invoices and credit card transactions in the financial system, handles expense reclasses, and liaises with accounting to track payments. Monitors expenses against budget, seeking explanations for significant variations. Assists with gathering preliminary data and background information for budget preparation.
• Capital Projects Support - Provides administrative support in WWF's institutional capital project management. Sets up program and project codes and project plans under the direction of the Financial Operations Lead. Runs monthly capital-in-progress report, meets for initial financial reviews, updates project budgets and coordinates review meetings with project owners.
• Report preparation - Supports ad hoc reporting by creating tables, charts, and other infographics as directed. Performs data validation of published financial reports/dashboards. May assist with compiling input for proposals and preparing presentations.
• Joint Cost - Supports the joint costing function for WWF to properly allocate costs from the Membership program mailings between fundraising and public education following preestablished directions based on specific criteria under FASB 98-2 regulations for joint costs. Enters the data in the cost sheets Supports the Sr Financial Analyst (Reporting) in analyzing and answering questions as needed.

With the Entire Finance Ops Team:

• Meeting coordination and Communication – Manages meeting requests, schedules, organizes meetings, greets visitors, and handles internal and external requests for supervisor(s) and team members. Frequently attends meetings and takes notes and follow up. Answers inquiries requiring departmental procedures and priorities. Coordinates meetings/conferences/special events, including attendee coordination, space and equipment rental, audio visual needs, catering, and material preparation.
• General office duties –Maintains content of the Accounting, Program Operations, Finance, and Facilities Administration intranet pages. Coordinates mailings, production, and distribution of documents, reports, and other materials: plans and coordinate team meetings, retreats, and other department events. Makes travel arrangements; handles the administrative aspect of new employee set-up; orders office supplies.
• Performs other duties as assigned.

Qualifications

• A Bachelor’s degree and equivalent work experience in accounting or Finance.
• Minimum 5 years of demonstrated and progressively responsible experience in helping effectively support teams and coordinating a department or team activities preferred.
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills; strong customer service skills
• Initiative to independently manage assigned tasks.
• Ability to manage multiple priorities; ability to adapt quickly to changing situations and priorities.
• Proficient with Zoom and audio-conferencing technologies required.
• Exceptional skills with MS Office software (Outlook, Word, Excel, PowerPoint, Teams)
• Experience using SharePoint and other O365 cloud technologies.
• Committed to building and strengthening a culture of inclusion within and across teams.
• Identifies and aligns with WWF’s core values: Courage, Integrity, Respect, and Collaboration:
  • Demonstrates courage by speaking up even when it is difficult or unpopular.
  • Builds trust with colleagues by acting with integrity, owning mistakes, and holding oneself accountable.
  • Welcomes other points of view and ideas, recognizing and embracing different and contrary perspectives with kindness, curiosity, and encouragement.
  • Makes conscious efforts to promote cooperative practices, behaviors, and ways of working across many groups and individuals.

WWF is committed to maintaining a safe and healthy workplace and requires all US-based staff to be fully vaccinated for COVID-19.  WWF will consider requests for accommodation from the vaccine requirement based on disability, medical contraindication, sincerely held religious belief, or any other category protected by federal, state, or local law.

To Apply:

• Submit cover letter and resume through our Careers Page**,  Requisition #23106**
• Due to the high volume of applications we are not able to respond to inquiries via phone

As an EOE/AA employer, WWF will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, national origin, age, marital status, genetic information, sexual orientation, gender identity and expression, disability, or protected Veteran status. WWF values diversity and inclusion and welcomes diverse candidates to apply.