Finance Coordinator - Programs

PURPOSE OF THE POSITION

Reporting to the Operations and Finance Manager, you will lead the organisational project finance team comprised of various project finance officers in ensuring timely and collaborative support to project staff on all financial matters related to grants management. You will lead on project proposal budget development, budget tracking, donor reporting, monthly project financial reports while ensuring compliance with donor guidelines and ChildFund policies.

KEY DUTIES

• Project budgets preparation by working with the programme team to prepare project budgets while ensuring adequate compliance with internal standards.
• Budget coding and mapping – Working with budget holders, ensure the budgets are coded and comply with the funding budgets. Ensure capturing of cost is within set and agreed dimension codes.
• Support program staff with management and analysis of financials relevant to the project including proactive oversight and analysis of budgets and expenditures (BvA).
• Define and analyse the project budget to ensure that funds are used according to the funding contracts, proposing corrective actions if needed.
• Support the financial accounting team in ensuring month-end procedures including project cost allocations are accurately done.
• Prepare internal and external financial reports per set templates and formats and establish an effective filing system which can provide easy access to information.
• Coordinate and support implementing partners with disbursements and ensure acquittals are done within stipulated timelines and conditions.
• Partner assessment, management, and capacity building – working closely with OM, map out and carry out partner capacity development plan and ensure full compliance with finance policies and procedures.
• Assist the O&FM in project audit and annual institutional audits. Ensuring systematically filing of all financial documents and documents archiving.
• Strengthen local partnerships and/or relationships, e.g., through capacity sharing to support localisation.
• Promote and integrate gender equality, disability, and social inclusion into day-to-day work.
• Ensure compliance with CF policies and procedures.

QUALIFICATIONS & EXPERIENCE

• Bachelor’s Degree in Accounting/Finance
• Strong desktop computing skills and accounting systems experience, ideally Sage Intacct.
• Minimum of 5 years’ experience in project finance and managing multi donor funding and grants.
• Experience in managing staff.
• Excellent work ethics (including attendance, timekeeping, meeting deadlines, respect for others and willingness to share information).

DESIRABLE

• Experience in working with NGOs and/or UN in cross-cultural setting, understanding development in country context and child-focused development programs.
• Experience in managing grants in consortium arrangements.

SKILLS

• Excellent negotiation, communication and interpersonal skills
• High level administrative and organisational skills, ability to prioritise heavy and varied workload and meet deadline for routine tasks whilst coping with the unexpected.
• Non-judgment outlook, able and willing to work with people from different backgrounds.
• Maintain a high level of confidentiality and credibility.
• Adaptable and flexible, driving and responding to change.
• Understanding of development in country context and child-focused development.

Remain alert and responsive to any child safeguarding or sexual exploitation, abuse or harassment (SEAH) risks, acquire relevant knowledge and skills to promote strong safeguarding practices, understand the child safeguarding and PSEAH policy and procedures, and conduct yourself consistent with those policies.

Other Information: Appointment to this position is dependent upon successful completion of criminal background and reference checks.

You can view the full position description at www.childfund.org.au/work-with-us

Housing will not be provided by ChildFund.

This position is open to Papua New Guinea nationals only.

Applications closing date: 12 April 2024

Keywords

FinanceCoordinatorProgramsProjectBudgetsAccountingComplianceFinancial ReportsGrantsManagementDonorPoliciesPartnershipsGender EqualityDisabilitySocial Inclusion