Finance Assistant

Job Title:                                             Finance Assistant (National position)

Function:                                             Finance & Administration

Job Group:                                          Finance

Duty Station:                                      Sudan-El Fasher

Administrative Line Manager:          Finance Manager

Line Management Responsibility:   None

Position Type:                                    Full-Time

Nonviolent Peaceforce (NP) is a dynamic, international non-governmental organization. We work with people affected by violent conflicts to enhance their security and dignity through Unarmed Civilian Protection (UCP). We work to reduce violence, protect civilians in countries affected by violent conflict and its aftermath, and help transform the world’s response to conflict situations.

OVERVIEW:

NP has been working in Darfur for several years, with particular focus on North Darfur and is now looking at expanding its operations – both geographically and through partners. Working through Unarmed Civilian Protection (UCP), NP centres local communities in preventing violence and promoting positive peace. The NP programming focuses on building capacities within local communities to engage in nonviolent self-protection methods such as protective accompaniment/presence, community-led safety and security initiatives such as conflict de-escalation techniques and early warning/response mechanisms. Secured funding spans several years and offers an exciting opportunity to be at the forefront of sustainable, civilian protection.

KEY OBJECTIVES/RESPONSIBILITIES:

Preparation of documents and payments

• Prepare and ensure the proper signing of payment disbursement forms.
• Create and process journal vouchers and receipt vouchers in accordance with financial procedures.
• Manage cash payments at field sites and assist with monthly cash forecasting.
• Accurately record day-to-day transactions in the relevant registers, ensuring timely updates
• Conduct regular cash counts and reconcile with the cash register.
• Manage salary payments for staff in Elfasher and field sites at month-end as needed.

Communication with Banks

• Representing NP at banks and exchange offices for all NP related transfer and cash transactions and other business issues.
• Develop and maintain good relations with bank representatives, exchange offices, service providers and other intermediaries to resolve problems.

Financial document review and Filing

• Ensure that all payments are made against approved budget and sufficient supporting documents.
• Cross check all NP ledgers against hard documents;
• Ensure that all vouchers are complete with all supporting documentation (approval notes, goods received notes, contracts, invoices, receipts, ‘paid’ stamp etc.) as per NP financial and procurement procedures, and are reviewed and approved by the appropriate personnel and copies of all records are filed;
• Maintain finance files (finance documents scanned and archived in NP files) and ensure that all documents, payment vouchers, receipts and donor reports and communication have been filed in the correct grant files and in the correct sequence for ease of reference.
• Ensure that all vouchers are properly scanned and archived in a systemic manner on the NP SharePoint.
• Ensure that Journal Vouchers are properly reviewed and approved at the end of each month and are fully backed up with supporting documents.
• Maintain and update all transaction in QuickBooks and generate report accordingly

Other

• Assist with audit preparation and financial reporting, identifying correct vouchers for review and scanning as required
• Participate in professional development activities, as needed or requested
• Perform other duties, as needed and/or requested by the supervisor
• Visiting governmental offices upon request from the line manager including income tax office, social insurance, labour office ,etc
• Ability to travel to field sites upon request

QUALIFICATIONS AND COMPETENCIES:

Education, Knowledge and Experience

• Relevant university degree in accounting, business administration or other related field.
• Preferably Three or more years of relevant experience with an international NGO.
• Strong computer skills in MS Office programs, particularly Excel
• Quick Books knowledge and experience an added advantage
• Strong organizational skills as well as attention to detail
• Oral and written Arabic & English skills
• Commitment to the humanitarian principles (humanity, neutrality, impartiality and independence) and the work of Nonviolent Peaceforce

Skills

Independent Judgment/Analytical:

• Ability to manage information with discretion
• Ability to set priorities, solve problems and analyze data
• Demonstrable ability to effectively process and consolidate information and documentation from multiple locations

Interpersonal:

• Flexible, energetic and adaptable
• Ability to work in a multi-cultural environment
• Proven ability to build relationships

Language:

• Ability to interact confidently and present financial information effectively to colleagues and external contacts in verbal and written English

Financial Management:

• Proficiency with skills Microsoft Office suite and accounting software (Quickbooks)
• Demonstrated attention to detail
• Skills in accounting.

HOW TO APPLY

• Candidates meeting the above requirements are requested to submit a CV (max. 2 pages) and cover letter (max. 1 page) detailing your experience and how you qualify for the role. Incomplete applications will not be considered.
• Applications can be submitted either

o   Through the button Apply on this link

o   Through NP Office in El Fasher

• The closing date for applications is Sunday, 30th March 2025

• This position is open to Sudanese Nationals only

• Interviews could be on a rolling basis therefore a candidate may be identified before the closing date

• As part of the recruitment process, shortlisted candidates may be asked to complete a written assignment and if successful, participate in an interview process

SPECIAL NOTICE

Nonviolent Peaceforce is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

Nonviolent Peaceforce acknowledges the duty of care to safeguard and promote the welfare of employees, contractors, volunteers, interns, communities we work with, and other stakeholders and is committed to ensuring safeguarding practice reflects statutory responsibilities and government guidance and complies with best practices in the Humanitarian and Development sector. NP expects all staff and volunteers to share this commitment through our code of conduct. We prioritize ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.

All offers of employment will be subject to satisfactory references and appropriate screening checks which can include criminal records and terrorism finance checks. NP also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

NO FEE

We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check whether the role you are interested in is posted here on our website.