Finance Assistant

Position Overview

*Please note that you must be authorized to live and work in Mexico without sponsorship from Rare to be considered for this role.

About Rare

Rare inspires change so people and nature thrive. For 50 years, across 60 countries, we have inspired and empowered millions of people and their communities to shift their behaviors and practices to protect our shared planet. We are a global leader in driving social change for people and nature and believe that the cumulative power of individual and community action is a vital pathway to safeguarding and restoring our shared waters, lands, and climate.  Rare’s organizational culture is results-oriented, and entrepreneurial, and our global programs cover the thematic areas of climate change, fisheries and marine conservation, sustainable agriculture food security, and Green Recovery.

Position Overview:

Rare is seeking a highly motivated, enthusiastic, and organized candidate to support our Finance team's work in financial analysis for the organization. As a key member of the finance team, the Finance Assistant's main duties involve expense reviews, account reconciliations, and providing support to the Finance Director.

This is an excellent entry-level opportunity to learn about and support the functions of an international NGO.

Responsibilities

• Following up with employees to ensure expense reports and timesheets are submitted in a timely fashion and are compliant with current policies.
• Audits expense reports (cash and business credit card) to ensure compliance with institutional policies and procedures.
• Create system recurring reports from the accounting system and time/expense reporting system to use in financial analysis.
• Perform reconciliations between the accounting system and the time and expense reporting system.
• Escalate staff noncompliance to the appropriate persons
• Monitors and reconciles staff cash advances.
• Reconciles business credit card statement.
• Support and update vendor management database.
• Manage the ticketing system to support answering inquiries from and provide information to staff on institutional financial policies and procedures.
• Monitors internal controls and compliance requirements per the organizational policies and procedures.
• Prepares various financial or administrative reports as requested.
• Provides support to the finance team in the management and coordination of special projects as assigned.
• Assists with the annual organizational audit, as needed.

Required Qualifications (Skills, Knowledge, and Abilities)

• A Bachelor’s degree in Accounting OR professional experience with financial transactions and basic accounting functions.
• Well organized, self-motivated, and able to manage deadlines independently.
• Superb attention to detail and proven ability to execute highly specific tasks.
• Must demonstrate the ability to work independently and meet deadlines.
• Initiative to take on new projects and continually exhibit a proactive attitude towards all tasks.
• High proficiency with Microsoft Outlook, Word, and Excel
• Enthusiasm for Rare’s mission and respect for its values, culture, and people.
• Excellent communication and writing abilities.
• Fluency in both Spanish and English is a must.
• Mandarin, Bahasa Indonesian, Portuguese, and/or German, language skills a plus.

Rare is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, gender, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic.

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