Finance Assistant

Job Title:                                         Finance Assistant

Department:                                   Operations

Division:                                             Finance

Duty Station:                                   Cotabato City

Administrative Line Manager:       Project Corodinator

Technical Line Manager:                 Finance Officer

Line Management Responsibility: None

Position Type:                                   Full-time

Nonviolent Peaceforce (NP) is a dynamic, international non-governmental organisation. We work with people affected by violent conflicts to enhance their security and dignity through Unarmed Civilian Protection (UCP). We work to reduce violence, protect civilians in countries affected by violent conflict and its aftermath, and help transform the world’s response to conflict situations.

OVERVIEW

NP is an implementing organization of the ongoing peace process between the Moro Islamic Liberation Front and the Philippine government. Our mandate for implementing the peace process includes monitoring and reporting individuals’ concerns about safety, protective accompaniment for civilians and organizations in areas of conflict, including NP team members accompanying hostage survivors to reunite with their families. NP monitors whether conflicting parties are abiding by ceasefire agreements, and it verifies and reports compliance and noncompliance of agreements. NP creates safe spaces for peaceful dialogue between different stakeholders in the country, including local institutions, for community-based conflict prevention and conflict resolution, training local leaders and organizations in UCP methodologies for monitoring, unarmed peacekeeping and civilian protection.

To broaden the appreciation and acceptance of Unarmed Civilian Protection (UCP) in the country, NP is working to increase awareness, engagement, and participation by building support at the local, regional, and national levels.

JOB SUMMARY

Under the guidance and supervision of the Project Coordinator and Finance Officer, the incumbent will provide support in the management, administration, judicious utilisation of funds and monitoring of financial transactions of the assigned grant.

In particular, the appointee will be the focal staff for the financial transactions of the grant and ensures strict compliance to established guidelines and procedures on budgeting, accounting and auditing standards of NP and of the donor.

KEY RESPONSIBILITIES

• Daily Tasks

  • Provide support procurement of goods and services needed by the project staff as well as by the implementing partners and ensure timely payment of vendors.
  • Prepare cash and payment vouchers with complete documentation and attachments.
  • Assist the Finance Officer in monitoring and releasing of all cash advances related to the project/grant
  • Post day-to-day transactions to QuickBooks and produce cash disbursement book
  • Facilitate bank transactions
  • Review liquidation reports on cash advances and operational budget
  • Review all receipts every month and submit findings to Finance Officer
  • Maintain finance files/documents /ledgers in a systematic and orderly manner

• Monthly Tasks

  • Prepares bank reconciliation statement, payroll reconciliation and journal vouchers
  • Update cash advances ledger of project staff and partners

• Other Tasks

• • Assist during conduct of external audit
  • Assist in preparation of annual obligatory government requirements

QUALIFICATIONS AND COMPETENCIES

• University degree in accountancy or equivalent in a related field to business administration, management, finance and relevant training in finance, accounting, budgeting, compliance review.
• Minimum of two (2) years work experience in finance, accounting and budgeting processes and management particularly in international development organizations with multi-cultural office environment.

PREFERRED QUALIFICATIONS

• Experience working in an NGO or similar organisation.
• Expertise/in-depth knowledge on QuickBooks (Desktop and Online) software would be given preference
• Local resident of Cotabato City

SKILLS AND COMPETENCIES

• Excellent in oral and written English communication skills

• Attention to details

• Coordinating skills.

• Excellent problem-solving and analytical abilities.

• Ability to set priorities, solve problems and analyze data.

• Must be able to work independently and with a diverse group of colleagues.

• Good skills in Microsoft Office applications;

• IT skills a definite asset.

PERSONAL QUALITIES

• Honesty and integrity
• Flexibility but highly organized and systematic
• Highly professional and high personal/emotional maturity
• Remains effective and focused under stressful situations
• Good team player
• Willing to learn

Application Process

• Candidates meeting the above requirements are requested to submit a CV (max. 2 pages) and cover letter (max. 1 page), through our website detailing their experience and how they qualify for the role. Incomplete applications will not be considered.
• Address application to:

DELSY RONNIE

Head of Mission

Nonviolent Peaceforce

• The closing date for applications is Thursday, 11 April 2024
• Candidates may be selected before the closing date; apply early
• As part of the recruitment process, shortlisted candidates may be asked to complete a technical assignment before participating in an interview.

SPECIAL NOTICE

Nonviolent Peaceforce is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

Nonviolent Peaceforce acknowledges the duty of care to safeguard and promote the welfare of employees, contractors, volunteers, interns, communities we work with, and other stakeholders and is committed to ensuring safeguarding practice reflects statutory responsibilities and government guidance and complies with best practices in the Humanitarian and Development sector.NP expects all staff and volunteers to share this commitment through our code of conduct. We prioritise ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. NP also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

NO FEE

We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check whether the role you are interested in is posted here on our website.